Annual Meeting minutes

ESMANN ISLAND MEMBERSHIP ASSOCIATION

ANNUAL MEMBERS MEETING

06-08-13 

 

Board Members Present:  This month meeting opened by Dave Wagner for business at 10:00 a.m. Board roll called: Dave Wagner, President, Mike Shaffer, Vice President; board members: Ken Brandel, Mary Eulberg, Don Noisi and Jim McGuire, with Donna Gilkes, treasurer and Dottie Reimer, secretary. 

 

Minutes:  Approval of 2012 minutes.  Motion was made not to read aloud and approve last year’s annual board meeting minutes.  Motion made 1st by resident member, 2nd by various association members.  Motion carried~~all approved.

 

Treasurer’s Report:   Reviewed treasurer’s report with revenues and expenses from June 1, 2012 to May 31st, 2013, motion to approve treasurer’s report; 1st resident member; 2nd by various association members.  Motion carried ~~all approved. 

 

Reports of Committees:

 

Road Report:  

  1. 1.      Dave asked membership for someone to come forward and volunteer to be the winter road commissioner.  This person would work with the Clayton Ridge school district for island road closings and post road close signs and barriers during high water alerts. 
  2. 2.     We remind everyone when the barricades are up and the road closed sign is posted, please DO NOT take down these barricades or go around the road closed signs.  These are there to protect the road as well as your personal safety.  We also asked members to notify any building contractors hired, not to bring heavy equipment on the road to prevent road damage.
  3. 3.     Ken Brandel stated roads are in good condition, and the problem areas have been repaired or in the process of being repaired.
  4. 4.     Ken Brandel reported he is working with Abel Island, the Railroad Company and Clayton County to repair the railroad crossing at the entrance to the Island road.  He stated these tracks are slated to be repaired next year with 60% of the cost to the State, 20% to the Railroad and 20% to Clayton County.
  5. 5.     Dave Wagner stated Esmann Island will seal coat the roads next year without raising association dues or borrowing any funds for this project.
  6. 6.     Question was submitted by association member regarding the Corp of Engineers dredging project, and possible 2nd road from Esmann Island.  Dave reported he has not heard from them since last fall.

 

Building Committee:  No building permits at this time

 

Dock Committee:  Dock will be put in as soon as water recedes.

 

Website:

  • ·         Mike Shaffer invited anyone who has not registered on the website to do so to get island notification and updates.  The website is: www.esmannisland.com

 

 

Elections:

  • ·         There are two open seats for the Esmann Island board:  Mike Shaffer and Jim McGuire.
  • ·         Collection of ballots taken and counted.  Mike Shaffer and Jim McGuire have been re-elected to the board for the next three years.  Congratulations!

 

Old Business:

  • ·         REMINDER:  When you have guests visiting for the summer, please talk to them regarding being respectful to other people’s property.  We have received notification of some vandalism already and if everyone does their part, we can avoid this in the future.
  • ·         The board has received a complaint regarding animals running loose on the Island.  Again, the board is asking everyone to be respectful of other people’s property, and be sure you know where your pets are at all times.  Also, please pick up after your pet!
  • ·         Dave noted there are comment/concern forms posted on the bulletin board for anyone to take, complete and return to any board member.  These comment/concerns will be addressed at the next board meeting.

 

New Business:

  • ·         Guttenberg Fireworks is June 29th
  • ·         Able Island Fly-In is August 31st
  • ·         Every year the positions for Treasurer and Secretary are available.  If anyone is interested in one of these positions, please submit resume to any board member.
  • ·         Terry Lubbers has been working on getting a new sign at the entrance to Esmann Island. He and Mary Eulberg are still looking to find a rock big enough to put at the entrance to Esmann.  Mary said if anyone has a 5 ft by 6 ft rock, she would be willing to come and look at it.
  • ·         The Esmann Island board would like to thank everyone for any help and assistance they provide this past year.
  • ·         An association member wanted to thank the board for making the membership listing available for all members.
  • ·         Member asked about the playground equipment for the island.  Dave reported he has not heard from the Schneider family regarding this project.
  • ·         Dave also wanted to invite and remind everyone about our annual picnic which will start at noon today. 

 

Motion to adjourn made, 1st by Shaffer, 2nd by Niosi — Meeting adjourned 10:22 a.m.   

 

 

Respectfully submitted

 

Dottie Reimer

Secretary

Esmann Island

June Board Minutes

 

ESMANN ISLAND OWNER’S ASSOCIATION

BOARD MEETING

06-08-13

 

Board Members Present:  Dave Wagner called the regular meeting to order at 10:30 a.m. with Mike Shaffer, Jim Mc Guire, Ken Brandel, Don Niosi, and Mary Eulberg in attendance.  Dottie Reimer, secretary. Donna Gilkes, treasurer.

 

Election of Officers:  Motion made to elect Dave Wagner as president and Mike Shaffer as Vice President.  Dave and Mike accepted, motion approved.

 

Minutes:  Reviewed minutes from the May 18th, 2013 meeting.  Motion to approve minutes; 1st by Eulberg; 2nd by McGuire, motion approved. 

 

Treasures Report:   Reviewed treasurer’s report.  Motion to approve treasurer’s report, 1st byMcGuire; 2nd by Shaffer, motion approved. 

 

Bills:   Current bills presented and reviewed.  Motion to approve bills for payment, 1st by Eulberg; 2nd by McGuire, motion approved.

 

Building Permits:   No building permits at this time.  Mike Shaffer is going to look over our current building permit and present to board by next meeting.

 

Property Ownership Changes:  No change of ownership at this time.

 

Road Report:

Ken Brandel stated roads are in good condition, and the problem areas have been repaired or in the process of being repaired.

 

Property Owner’s Concerns or Comments: 

  • Continued discussion from annual members meeting regarding animals running loose and being respectful to other people’s property.

 

Old Business:  

  • NO SPRING CLEAN-UP THIS YEAR, THERE WILL BE A FALL CLEANUP, watch website and minutes.
  • Motion lights will be installed on the shed outside of the association office.

 

New Business: 

  • Remind everyone the road closed signs are posted for a reason, please do not cross when posted.

 

Next meeting is set for Saturday, July 20th 2013 at 8:00 a.m..

 

Meeting adjourned 11:10 a.m. Motion to adjourn 1st by Eulberg; 2nd by Shaffer. Motion approved.

 

 

Respectfully submitted by:

Dottie Reimer,

Secretary

Esmann Island Owners’ Association