Minutes Special Board meeting

Esmann Island Owner’s Association

Special Board Meeting

September 22, 2013

Board members present:  Dave Wagner called the meeting to order at 6:00 p.m. with Mike Shaffer, Ken Brandel, Don Niosi, Jim McGuire, and Terry Lubbers in attendance.

Sand Placement Update:  The Corp of Engineers made application to the Iowa DNR to place sand on the island.  The Corp of Engineers is investigating reclassifying the island out of the floodway to non-floodway.  Motion by Mike Shaffer, 2nd by Terry Lubbers to reaffirm to rescind the easement with the Corp of Engineers.  Motion carried.

Motion was made by Terry Lubbers, 2nd by Don Niosi to hire Roger Mohen, surveyor, to correct discrepancies on mailbox placement.  Motion carried.

Farm lease was discussed, more verification is needed.

Motion by Mike Shaffer, 2nd by Ken Brandel to hire Jeff Freidlein to place sign with a foundation on island entrance.  Motion carried.

Motion by Jim McGuire, 2nd by Ken Brandel to send nuisance letters to lot 341 and lot 309.

Motion to adjourn by Mike Shaffer, 2nd by Jim McGuire at 6:55 p.m.

Respectfully submitted,

David A. Wagner

Secretary Pro Tem

 

September Board Minutes

 

ESMANN ISLAND OWNER’S ASSOCIATION

BOARD MEETING

09-14-13 

Board Members Present:  Dave Wagner called the regular meeting to order at 8:00 a.m. with Mike Shaffer, Jim Mc Guire, Ken Brandel, Don Niosi, Terry Lubbers and Mary Eulberg in attendance; with Dottie Reimer, secretary. Donna Gilkes, treasurer.  Dave stated Mary Eulberg turned in her resignation; board accepted with regret and thanked Mary for her time and effort on the board.

Members Present:  Please see list attached

Minutes:  Reviewed minutes from the August 17th and 18th, 2013 meetings.  Motion to approve minutes; 1st by Shaffer; 2nd by McGuire motion approved.

Treasurer’s Report: Reviewed treasurer’s report.  Motion to approve treasurer’s report, 1st byShaffer 2nd by Lubbers, motion approved.

Bills:   Current bills presented and reviewed.  Motion to approve bills for payment, 1st by Lubbers; 2nd by Mc Guire, motion approved. 

Building Permits: Two (2) submitted at this time: Leo & Garry Gansen, Lots 93,94;  Dan Vegter, Lots 126, 175, motion to approve building permits; 1st by Shaffer; 2nd by McGuire, motion approved.

Property Ownership Changes:  Brink to Copeland, Lot 55; Forman to Davis, Lots 282, 301; Davis to Ream: Lot 281 

Road Report:

  • Ken Brandel reports roads are in good condition; he sealed some cracks on the back road.
  • Repaired broken Stop sign
  • Ken spoke to the DOT      regarding our railroad crossing at the entrance onto the island.  They stated we are definitely on      schedule for a concrete crossing mid to late summer 2014. The County will notify us prior to starting this project and we will post this information on the website, bulletin board and office door.
  • This coming Tuesday  or Wednesday, the County is coming to grind some of the asphalt at the approach up to the tracks.
  • REMINDER:  The road is due for another coat of seal coating next spring.  Last time we      seal coated was 5 years ago; the cost was $66,000.00.  He wants everyone to be aware the cost most likely will go up.

Old Business:

  • ROCK:  Terry Lubbers contacted Jeff Friedlein and he can move rock to Esmann Island in two weeks.
  • Mary Eulberg stated she has contacted Dan Wellenberg in Dyersville, he is doing the Clayton   sign, and when the rock is in place he will come and give us a price on      etching the rock.
  • ISLAND CLEAN UP IS  SCHEDULED FOR SEPTEMBER 23, 2013.       Hawkeye Sanitation will be sending a list of items they will take  and we will post to website, board, and office door.  Watch for the posted notice; as there   will be a charge for certain items, please notify the board if you have   any of these items–as homeowners are responsible for payment to   remove.
  • Mowing contract:  Dave received 2 bids for mowing grass next year.  One for $3,200.00 and      one for $4,090.00.  Motion made to  accept $3,200.00 bid from Miller Lawn Care; 1st by Shaffer, 2nd  by Niosi, motion approved.
  • Snow Removal:  Dave received 2 bids for snow  removal.  Dave will contact both      bidders for further clarification on bids.
  • Mike Shaffer reported  he received an e-mail from a homeowner wanting sand.  Mike will e-mail to get clarification.
  • Storage for      Boats:  Don Niosi asked for names      and payments from those who are using the storage shed to store  boats.  Stated charges are $1.00 per    foot for boats and $1.50 per foot for pontoons.  If anyone wants to be put on the list  for availability please notify Don Niosi.  Mary Eulberg wanted to thank Don for taking on this task and for      always being available to those who take their boats in and out of the   storage building.
  • Ken Brandel was asked  by a homeowner to cut down a diseased Chinese Elm tree at the North boat   ramp parking lot area.  This will  allow for another car and trailer to pull all the way in.
  • Kathy Davis wants on  record, she believes the minutes from last month’s meeting were      incorrectly stated or the board misunderstood the issue with her  mailbox.  She does not want to  address this now, as there are other issues which need attention, but      wanted this on record.

Owner’s Concerns on Sand Placement:

  • Owners said they were not notified timely of the sand placement.
  • The Corp of Engineers contacted the Board last August.
  • Question was asked if sand was to be sold.  Answer:  no, for owner’s use.
  • Concern sand would carry farm chemicals to our island.
  • Question concerning flow of water with 5’ of sand, possible increased flooding risk.
  • Verbal agreement was given by Board prior to August meeting.
  • Motion to ask the Corp to rescind the easement.  1st by Lubbers, 2nd by Shaffer, motion passed.

There is a position open on the Board.  Anyone interested please contact a Board member.

The Board will strive to improve communication.  Laurie Helling will create a Facebook page for Esmann Island so that all members can post positive posts, items, pictures, etc.

Next meeting is set for Saturday, October 19th, 2013 at 8:00 a.m.

Meeting adjourned 9:30 a.m. Motion to adjourn 1st by Shaffer 2nd by McGuire. Motion approved.

Respectfully submitted by:

Dottie Reimer,

Secretary

Esmann Island Owners’ Association

Island Cleanup Reminder

Esmann Island

Clean Up Days

September 23, 2013

No extra charge for items except the following:

*APPLIANCES & T.V.’s— $30/ each

(Washers, Dryers, Refrigerators, Stoves, Microwaves,

Dishwashers, Dehumidifiers & T.V.’s)

*TIRES

Car $ 3.50/each

Light Truck $ 5.00/each

Small Implement $ 5.00/each

Medium Implement $ 8.00/each

Rear Tractor $25.00 – $40.00/each depending on size

 

Batteries will be accepted at no charge.

ITEMS NOT ACCEPTED:

Fence posts, wire, rock, concrete, yard waste or toxic waste.

No garbage from outside City Limits.

Demolition, construction and reconstruction will be handled at the discretion of Hawkeye Sanitation, Inc.

Please have all items at curbside by 7:00 A.M. the morning of September 23rd.

HAWKEYE SANITATION

563-547-3828

 

Esmann Island Information Statement

Your Board of Directors voted unanimously to enter into an agreement with the Army Corp of Engineers to place sand in the area south of our pond.  We wanted to fill in holes from prior sand removal.  We also felt it was desirable to clean up the area, remove unwanted trees, level the entire site, and make sand available to island residents.  We made our decision based on what we felt was best for our association.  Please note the board received no comments or concerns until the board meeting on August 17, 2013.

 

The Esmann Island Board of Directors pursuant to Covenant Article V, Section I and Bylaw Article VII, paragraph 4, entered into an easement for dredged material placement and pipeline with the Department of the Army.

 

The Army Corp of Engineers contacted us and Abel Island in August 2012.  We began discussion with them shortly thereafter.   This was reflected by board minutes of 8-18-12, 9-22-12, 10-12-12, 4-27-13, 6-8-13, and 7-20-13 and a 15 day public review published in the Guttenberg Press.

 

The easement provides the following:

 

1.       Placement of an estimated 50,000 cubic yards of sand on the existing sand footprint south of the pond.

2.       Timeline – anticipated early August 2013, but has been postponed until late September or early October.  First, site will be shaped into a containment berm with 10’ tall on average with the southern end closer to 15’ tall.

3.       Several trees in the mid-section of the area will be pushed over and placed outside the sand footprint to facilitate reuse by owners.

4.       After sand is placed, final site shaping will level the sand to a 5’ height across the site.  The outside edges of the berm will be gradually sloped.

5.       All sand will become sole personal property of Esmann Island Owner’s Association.

6.       If the Corp of Engineers needs to bring in any equipment for the dredging, they would be limited to using Timberline Drive.

7.       Any damage to our roads would be repaired to original condition.

8.       Esmann Island will receive $2,500.00 after completion of project.

9.       Every effort will be made to minimize amount of sand entering our pond and will be monitored by the Corp and DNR during the operation.

 

 

Esmann Island Board of Directors