Call to Order: Jane Root called meeting to order at 8:00 am.
Board Members present: Jane Ertl Root, Tony Reyerson, Andrew Phelps, Tim Ahlers Absent: Chip Flory (Death in Family) and Josh Geistkemper (on phone) Also present: Helen Schwietert and Laurie Helling
Members present: Tom Nagel, Don Niosi, Ken Root, Doc Rolfes, Shauna Barton, Gail Scherr, Dale Hoffman,Tim Hoffman, Cindy Lynch, Kari Winders, Wayne Jensen
Minutes: Jane asked Board if there were any questions regarding the 10-17-20 minutes. None raised. Jane asked for motion to Approve. Tony made motion to waive reading & approval of minutes. Tim E. 2nd and all in favor. Motion passed.
Treasurers Report:
- Monthly Balance Sheet & Income Statement distributed to Board Members.
- Discussion held on the (2) 20 month CDS.
- Road Reseal project being completed this year
- $100K CD matured in Maarch, Cashed and placed in Checking for Road Reseal project.
- Once Road Reseal project is complete, new discussion will be held to open new CD.
- $25K June maturity date (TBD at May meeting)
- Discussion
on depreciation of fixed assets.
- Jane and members expressed interest in seeing the depreciation schedule.
- Dave Wagner will provide new depreciation schedule once taxes are completed.
- Taxes are being completed within the May extension date.
Jane asked for motion to approve Treasurer Report. Nikki Lynch made motion to approve Treasurers Report, Andrew 2nd, Motion approved. Motion passed.
Bills Presented:
- Alliant Energy (even pay) $78.00
- Bi-County Jan-March
- Friedlein Snow Removal (2020) Sept-Jan. Jan-Feb (Invoice to come)
- Newt Marine (deposit & Cert. of Insurance) Return deposit
- Need to speak with Newt Marine about some damage to the North Ramp floating docklate last fall. 2 poles (placeholders) were bent and will be repaired. The rod to the gangway walk to the dock was broken off.
- Thank you to Board Member Tim Ahlers for gathering mail/handling bills etc. over the winter months.
Jane asked for motion to approve Treasurer Report. Nikki Lynch made motion to approve Treasurers Report, Andrew 2nd, Motion approved. Motion passed.
Building Permits:
No immediate permits were submitted. Several projects in process of gathering necessary permits from state and county.
- Terry Sindelar: permit application to DNR to replace existing garage.
- Discussion on new septic (Schaefer) Road Deposit?
- Notice of two dumpsters placed at Youngblood and C & C Miller lots.
** PERMIT REMINDERS: Please contact Board Member or Building Committee Member PRIOR to starting BUILDING projects! Review setbacks (structures need to include roof overhangs into setbacks)
Property Ownership Changes:
- Shepard to Youngblood
- Johnson to Dreesman
- Drexler to Drexler
- Gilkes to Pattison
Committee Reports:
Boat Storage-Don Niosi said to contact him if anyone needs to get boats, jet skis, etc. from storage.
Dock/Ramp Committee: North Boat Ramp discussed above (Bills). *Landscape Committee discussed cutting down some of the dead trees in the boat parking area at north ramp.
Pond Committee Update:
- Kari Winders confirmed Pond Aerator is being ordered. Especially needed after a winter fish kill.
- Donation Board for the Pavilion will be finished and added this year. (Pond Committee will have a sheet at Annual Meeting)
- Kari mentioned she will bring stickers next meeting that can be placed on Golf carts. Placards can hang in vehicles.
- Great big Thank You to Scott Kainz & Terry Denner who were able to use Newt Marine equipment to clean and dig out several areas of pond to deepen areas that had filled in with sand, silt, and dirt.
- Great big Thank You to Doc & Cheryl Rolfes for their ongoing efforts to clean up debris around pond, and cart trail to the beach.
- 1st Pond and Common grounds clean up day May 1, 8:00. More community clean up days possibly TBA this spring.
- NOTE: DO NOT DUMP fire ring (hot) ashes or debris along cart trail. Fire Hazard! Especially with this dry of a spring.
- The tables stored in the Assoc building will be brought out
- Tom & LaDonna Nagel brought up desire to purchase and donate new picnic tables for the North Ramp area. Old ones there are really falling apart.
- HUGE Thank You to Jeff & Stacy Zearley for their ongoing efforts in the Can Recycling! $991 was deposited into the Rec Fund for Oct-Dec cans redemption.
- PLEASE try to only bag up Nickle deposit cans. No glass. No plastic.
- The Zearley’s haul the cans home where they sort, rinse and rebag the cans for redemption so thanks again.
LANDSCAPE Committee:
- Still accepting perennial plants (lilies, irises, hostas, etc.) Place by entrance of cart trail, or along back road and they will get replanted.
- Consider donating old potting soil sitting around in bags, in your garage/sheds, from here or home. Dump in garden area north of pond.
- Would like to utilize garden area for more compost efforts as well.
- Instead of burning all your leaves, rake and dump in the garden area for composting!
- Pick up sticks branches etc from common grounds if you see them so Dale Hoffman (Lawn Service) doesn’t have to stop mowing to pick up debris all the time.
- Would like to see people help with trimming up dead branches, trees limbs etc, and make a common area for firewood/kindling that any member could use.
OLD BUSINESS:
- Newt Marine appears to still be using area to park. Someone will be in touch with them to see what further plans they have for the summer and to have them park in common area.
- Check with Terry Denner on completion of work before returning Deposit Check.
- Road Reseal Update
- *Will likely take place in June (dates not set yet) *Confer with Terry Denner
- We are 1st on the list for Road Reseal Company
- More Updates as temps get warmer for ideal reseal conditions.
- Farm Acreage Lease: Tony will talk to the farmers regarding lease for this coming year.
- Update on Nuisance letters sent to properties in need of clean up, weeds, long grass etc.
- 3 Properties will be sent a 2nd letter for compliance by end of May for compliance in cleaning up lot subject to non –compliance is a bill for Assoc having to complete it and a lien against property.
- Andrew Phelps presented ideas on possible re-design of north end turnaround. Jane will take a look at ideas. No action at this time.
NEW BUSINESS:
- Annual
Meeting in June
- Need to get agenda in place
- Will there be a need for any special voting on ballot?
- OPEN BOARD POSITIONS:
- Chip Flory seat is Open. He is not running again.
- Tony
R. undecided at this time.
- Discussion on clarifying the terms and lengths of term.
- PLEASE CONSIDER TAKING A TURN ON YOUR BOARD! Contact a current board member for details on submitting candidacy.
- Both Laurie Helling (Secretary) and (Treasurer) Helen Schweitert, have expressed their desire to resign from the board this year. No formal resignations have been submitted to date.
- Job descriptions will be updated and will be posted accordingly.
- Tony
R. brought up for discussion to raising the dues. They have not been raised in
a few years, and we really need to think about the future of the island and
possible scenarios that could us the Association in the years to come.
- Raising the dues (reasonably) would help in creating a good cushion to responds to these possibilities.
- The County taxes were raised again on the Association building and common grounds. Will consider arguing that at the County level.
- Ken Root brought up several good points related to the future.
- Nikki Lynch made a motion to ask for legal opinion on the best recommended path for raising dues and preparing for future of the island association. Tim Ehlers 2nd. All in favor. Motion passed.
- Dale
Hoffman asked permission from the Board to use the pavilion for his daughter’s
wedding in June of 2022.
- Discussion held on having a Pavilion Deposit ($200) and a Usage fee ($25-50?) for a member –private event.
- Discussion as well as far as insurance and liability.
- Memorial Tree-Board would like to purchase a Memorial Tree in memory of Board Member Chip Flory’s Mom. Tony made the motion to purchase locally. Tim 2nd. Motion passed.
Adjournment: Jane asked for motion to adjourn. Tony made motion to adjourn, Tim E.2nd and meeting was adjourned at 9:22.
Next Meeting May 15th, 2021 8:00 am
Respectfully submitted,
Laurie Helling, Secretary