Esmann Island   

Board Meeting Agenda  

Date: 09/20/2025   

Time: 8:00am – _________   Location: Esmann Office   

Facilitator: Josh Geistkemper (President) 

Note taker: Nikki Lynch (Secretary)  

ATTENDEES  

REPORTS  

Report #1: Treasurers report of income/ expenses/ investments, etc

Bills paid:

Income received: 

Bank balance(s):

Report #2: Building Permits   

Details: Are there any new permits to discuss?   

Report #3: Committee Discussions   

Details: Are there any updates from any of the committee members?   

Report #4: Roads 

Details: 

UNFINISHED BUSINESS  

Item #1: Tree Removal Letters, Camper and Nuisance Letters   

Details: All letters were sent.  I have sent all responses to the board. 

Item #2: Condensed Building Checklist   

Details: Terry, any update on this?  

Item #3: Tree Trimming in general areas. It was suggested back in 2024 that the board hire someone to do any tree trimming that affects the main roads.  Kate suggested 3 companies but Josh stated that this could be done without hiring outside companies.  Do we hire or we need a commitment to when this will be resolved.  This is still an issue.

Details: 

Item #4: Pay HOA Doug Hintzman has suggested this company in place of Quickbooks.  This is a secure site and appears to have a lot to offer for a fair price.  Attached are 2 short videos showing the benefits and ease of use.  Doug is willing to field any other questions. Estimated cost would be $169 monthly or $2028 annually. 

Details: Thoughts on this?

Item #5: Signage In 2024, it was recommended that additional signs were added to the pond area. Examples. 5mph, No Carts in the Pavillion, Yield sign at causeway area and cart path to pond. Also stop sign at Timberlane and Hickory. 

Details: Any update on this?  

Item #6:  Gate closure at the pond.  Who has the keys and who makes the call to close and what are the times/dates? etc

Details: Per Kate: For the gate closure at the pond, Tim Hoffman has one key and another key is at the office. The general agreement is that Tim would close the gate for holiday weekends, like Memorial Day, 4th of July, Labor Day, and other busier weekends as needed. The target time is 9-10pm with the exception of the night we have fireworks during 4th of July. The intent is to eliminate the mis-use of golf-carts in that area since traffic is much higher and we have had problems in the past. It does seem the gate closure has helped manage the traffic and reduce issues we previously have had at the pavilion area and field. I have heard similar feedback from members as well.

Item #7: Trail Cams:   Trail cams were approved to be purchased at the Sept 2024 meeting to put up in the pond area. Were these purchased?  Were they installed? Who monitors?  There was firework debris that was left numerous nights this July that others had to clean up.  This could have assisted with this issue.  Also, could assist in any damage or speeding in the pond area.

Details: 

NEW BUSINESS  

Item #1: 

Member Comments/Discussion  

Details: