Updates

ATTENTION ESMANN MEMBERS!!

ROAD SEAL PROJECT starts TOMORROW Thursday, June 17th and Friday, June 18th. (Weather permitting)
*Important NOT to water the road from now through Friday.

WE REALLY STILL NEED 1 or 2 VOLUNTEERS Member/helpers for the driveways and misc! Please contact Terry Denner. 641-330-3487 or 563.920.5654 THANK YOU SO MUCH!

Call to Order: Jane Root called meeting to order at 8:00 am.

Board Members present:  Jane Ertl Root, Tony Reyerson,  Andrew Phelps, Josh Geistkemper, Nikki Lynch Absent: Tim Ahlers  Also present:  Helen Schwietert and Laurie Helling

Members present:  Bob Sims, Terry Denner, Tom Nagel, Don Niosi, Ken Root, Ken “Doc” Rolfes, Shauna Barton, Cindy Lynch   

Minutes:   Jane asked Board if there were any questions regarding the April minutes. None raised. Jane asked for motion to approve. Chip made motion to waive reading & approval of minutes. Josh G.  2^nd , all in favor. Motion passed.

Treasurers Report:

• Monthly Balance Sheet & Income Statement distributed to Board Members.
  • Dave Wagner provided new depreciation schedule for the Board
  • Taxes are signed and paid.

Bills Presented:

• Alliant Energy (even pay) $78.00
• Bi-County Garbage Disposal
• Checking has sizeable balance (to pay Road Reseal project)
• $600 Tax Prep and Federal & State Taxes also paid.
• $160 Reimbursement Tony Reyerson for river & island map lamination.
• $100.05 Reimbursement Laurie Helling (Sect) for Esmann Website Domain Renewal Fees

Jane asked for motion to approve Treasurer Report & Bills submitted. Tony R. made motion to approve   Andrew P. 2nd, Motion approved. Motion passed.

Building Permits:

• Couple of inquiries from the floor. (Helen S. Tom N.)
• No formal permits submitted or signed off

Property Changes:

• Lot 82- 352 River View Rd   Duffy to Winters Chris A & Billie 
• Jane recommended introducing new members at the Annual Meeting and the Board thought that was a good idea.
• Board also resurrected the New Member Welcome Packet. Make sure the information is up to date.

** PERMIT REMINDERS:  Please contact Board Member or Building Committee Member PRIOR to starting BUILDING projects!  Review setbacks (structures need to include roof overhangs into setbacks) 

OLD BUSINESS:

• Newt Marine & Corps appear to still be using north ramp area to park.  
  • Terry Denner provided update
    • Definitely have stayed much longer than the original 3 months
    • Newt did provide a dozer but did not provide anyone to actually operate the dozer or pond dredging
    • Esmann members Terry Denner and Scott Kainz operated the dozer and added roughly 15 hours on the Newt Marine excavator in the pond.
    • Terry suggested the Board should call Artie as a courtesy but recommended keeping their deposit check for the “overstay” of their time on island and not doing the dredge work we requested and having to do it ourselves.
    • A BIG Thank you to the volunteer efforts by members Terry Denner & Scott Kainz for their work at pond.
  • Motion was made by Josh Geistkemper to retain the Deposit check from Newt Marine. 2^nd was made by Nikki Lynch. Motion passed.
• Pavilion Repair from 2020 damage. The siding needs to be replaced on the damaged area of pavilion but appears those responsible for damage have paid for materials. Need to get that siding replaced.

• Road Reseal Update
  • Terry Denner said last contact with BlackTop Services, Esmann Island is on the top of the list.
  • However, the weather is not cooperating at this point.
  • Still a goal for June completion, weather permitting!
  • Jane R. applied for a Tax Exemption for the road project but was denied. Will revisit.
  • A few people still are interested in having some additional driveway work done with the reseal.
  • Please Contact Blacktop Services personally. (515) 332-4208  *Refer to Esmann Island Project

• Farm Acreage Lease:  Tony said he has received partial payment $1850 for the farm acreage. No contract signed at this time.
• Nuisance letters sent to 2 properties. Compliance by June 15 or Board will complete cleanup and place lien on properties.  Discussion on north end lot and if there are more options for regular maintenance of dead trees and overgrowth. Tabled.

• ESMANN FLAGPOLE PROJECT:
  • Plans are for ordering and placement of 3 Flagpoles at island entrance.
  • Solar lighting at bases.
  • Small concrete strips for pole placement.
  • Budget set not to exceed $3500

• Attorney Response(s)
  • Discussion reopened by Jane R. (Andrew Phelps) on north end cul-de-sac options proposed by lot owners.
  • A discussion on pros vs cons on potential outcomes; both immediate and long term ramifications. Josh G. voiced his concerns of not being prepared to deal with other similar situations should they arise in the future.
  • Being this potential change is something that would need to be addressed before the road reseal starts added additional concern from board members.
  • No consensus reached at this time.

• REMINDER–Dog Ordinance: As recorded in past 2018 & 2019 Board Minutes, a dog ordinance has been posted for all members. Dogs need to be kept in control, leashed, not free running of the island, and have their proper shots etc.
  • It is Members’ responsibility to maintain control of dogs & pets, clean up after them, and make sure they are not a nuisance on the island. Any damage from pets would need to be the owner’s responsibility.
  • If someone’s dog bites anyone on the island, the dog (or pet) will need to leave the island immediately.

NEW BUSINESS:

• A member from Abel Island (Chris Zearley) asked for time on the agenda and presented a proposal to the Board asking for a potential easement for entrance to new residential lots he would like to develop in the future.
• The Board listened to Mr. Zearley and did not discuss anything further at this time.   
• Annual Meeting –June 26, 2021 10:00am
  • Jane R. will be finalizing Agenda & Ballot  (Open Board positions, Dues discussion)
  • Need to compile Dues Assessments, Financial Statements for Annual Meeting Mailing.
  • Mailing needs to go out minimum 10 days prior to meeting.
  • OPEN BOARD POSITIONS. Please pass the word so we can try and verify before annual meeting mailing is sent.
• MEMBERS!!  PLEASE CONSIDER TAKING A TURN ON YOUR BOARD!  This is your Island community, and taking an active part in our Owners’ Association keeps our community growing, improving and continually keeping Esmann a great place to be!  Contact a current board member for details on submitting candidacy.

• Both Laurie Helling (Secretary) and (Treasurer) Helen Schweitert, have expressed their desire to resign from the board this year.  Positions will be posted to Esmann members first. If no interest, will be advertised positions. If you are INTERESTED in either position, please contact Assoc. President Jane Root.
• SECRETARY Position Duties (paid position)
  • Attend monthly Board Meetings and take notes/record minutes for each meeting.
  • Answer questions relating to past meetings & minutes
  • File appropriate print documents, maintain paper files.
  • Maintain digital files & documents. Make sure regular digital back up is performed.
  • Keep accurate records regarding correspondence
  • Send or answer correspondence at the direction of Board (i.e. Nusiance letters, business letters etc.)
  • Compile minutes after each meeting using Microsoft Word. Email President & VP for review.
  • After approval, email to board.
  • Post minutes to website and print copy for Island bulletin board and/or office door.
  • Help maintain membership lists, current addresses, emails, phone numbers.
  • Assist in preparing Annual Meeting Mailing
  • Assist with Annual Meeting, taking in dues, updating member information, taking the minutes, oversee collection and counting of ballots with the treasurer.
  • Purchase supplies for office duties. (printer paper, postage, staplers, folders, printer toner, etc.)
  • Strong organizational skills
  • Prior administrative assistant experience a plus, strong experience with Microsoft Office, email, (Word & Excel) highly preferable.
• TREASURER Position Duties (paid position)
  • Issue & co-sign checks
  • Compile & Print financial records for Board & meetings
  • Compile Year-End tax information & reports with delivery to Tax Preparer.
  • Maintain and collect annual assessments (QuickBooks)
  • Deal with past due assessments
  • Responsible for correspondence regarding financial issues
  • Attend monthly and annual meetings, answer financial questions that arise.
  • Help with Annual Meeting preparation
  • Assist secretary (vice versa) maintain membership lists, dues, addresses, emails etc. in Association computer.
  • Pay Invoices & mail on time
  • Make Bank deposits
  • Maintain various financial reports/records for Association
  • Check mailbox for Invoices and financial correspondence.
  • Prior financial experience a plus, strong experience with Excel & QuickBooks highly preferable.
  • Strong organizational skills
  • *Background check may be performed because of financial security

Adjournment:  Jane asked for a motion to adjourn. Andrew P. made motion to adjourn, Josh G..2^nd  and meeting was adjourned at 9:30.

Next Board Meeting June 26, 2021 *Immediately following Annual Meeting

Respectfully submitted,

Laurie Helling, Secretary

Call to Order: Jane Root called meeting to order at 8:00 am.

Board Members present:  Jane Ertl Root, Tony Reyerson,  Andrew Phelps, Tim Ahlers Absent:  Chip Flory (Death in Family) and Josh Geistkemper (on phone)  Also present:  Helen Schwietert and Laurie Helling

Members present: Tom Nagel, Don Niosi, Ken Root, Doc Rolfes, Shauna Barton, Gail Scherr, Dale Hoffman,Tim Hoffman, Cindy Lynch, Kari Winders, Wayne Jensen

Minutes:   Jane asked Board if there were any questions regarding the 10-17-20 minutes. None raised. Jane asked for motion to Approve. Tony made motion to waive reading & approval of minutes. Tim E.  2^nd and all in favor. Motion passed.

Treasurers Report:

• Monthly Balance Sheet & Income Statement distributed to Board Members.
• Discussion held on the (2) 20 month CDS.
•  Road Reseal project being completed this year
  • $100K CD matured in Maarch, Cashed and placed in Checking for Road Reseal project.
  • Once Road Reseal project is complete, new discussion will be held to open new CD.
  • $25K June maturity date (TBD at May meeting)
  • Discussion on depreciation of fixed assets.
    • Jane and members expressed interest in seeing the depreciation schedule.
    • Dave Wagner will provide new depreciation schedule once taxes are completed.
    • Taxes are being completed within the May extension date.

Jane asked for motion to approve Treasurer Report. Nikki Lynch made motion to approve Treasurers Report, Andrew 2nd, Motion approved. Motion passed.

Bills Presented:

• Alliant Energy (even pay) $78.00
• Bi-County Jan-March
• Friedlein Snow Removal (2020) Sept-Jan. Jan-Feb (Invoice to come)
• Newt Marine (deposit & Cert. of Insurance) Return deposit
  • Need to speak with Newt Marine about some damage to the North Ramp floating docklate last fall. 2 poles (placeholders) were bent and will be repaired. The rod to the gangway walk to the dock was broken off.
• Thank you to Board Member Tim Ahlers for gathering mail/handling bills etc. over the winter months.

Jane asked for motion to approve Treasurer Report. Nikki Lynch made motion to approve Treasurers Report, Andrew 2nd, Motion approved. Motion passed.

Building Permits:

No immediate permits were submitted. Several projects in process of gathering necessary permits from state and county.

• Terry Sindelar: permit application to DNR to replace existing garage.
• Discussion on new septic (Schaefer) Road Deposit?
• Notice of two dumpsters placed at Youngblood and C & C Miller lots.

** PERMIT REMINDERS:  Please contact Board Member or Building Committee Member PRIOR to starting BUILDING projects!  Review setbacks (structures need to include roof overhangs into setbacks)

Property Ownership Changes:

• Shepard to Youngblood
• Johnson to Dreesman
• Drexler to Drexler
• Gilkes to Pattison

Committee Reports:

Boat Storage-Don Niosi said to contact him if anyone needs to get boats, jet skis, etc. from storage.

Dock/Ramp Committee:  North Boat Ramp discussed above (Bills). *Landscape Committee discussed  cutting down some of the dead trees in the boat parking area at north ramp.  

Pond Committee Update: 

• Kari Winders confirmed Pond Aerator is being ordered. Especially needed after a winter fish kill.
• Donation Board for the Pavilion will be finished and added this year. (Pond Committee will have a sheet at Annual Meeting)
• Kari mentioned she will bring stickers next meeting that can be placed on Golf carts. Placards can hang in vehicles.
• Great big Thank You to Scott Kainz & Terry Denner who were able to use Newt Marine equipment to clean and dig out several areas of pond to deepen areas that had filled in with sand, silt, and dirt.
• Great big Thank You to Doc & Cheryl Rolfes for their ongoing efforts to clean up debris around pond, and cart trail to the beach.
• 1^st Pond and Common grounds clean up day May 1, 8:00.  More community clean up days possibly TBA this spring.
• NOTE:  DO NOT DUMP fire ring (hot) ashes or debris along cart trail. Fire Hazard!  Especially with this dry of a spring.
• The tables stored in the Assoc building will be brought out
• Tom & LaDonna Nagel brought up desire to purchase and donate new picnic tables for the North Ramp area. Old ones there are really falling apart.
• HUGE Thank You to Jeff & Stacy Zearley for their ongoing efforts in the Can Recycling! $991 was deposited into the Rec Fund for Oct-Dec cans redemption.
  • PLEASE try to only bag up Nickle deposit cans.  No glass. No plastic.
  • The Zearley’s haul the cans home where they sort, rinse and rebag the cans for redemption so thanks again.

LANDSCAPE Committee:

• Still accepting perennial plants (lilies, irises, hostas, etc.) Place by entrance of cart trail, or along back road and they will get replanted.
• Consider donating old potting soil sitting around in bags, in your garage/sheds, from here or home. Dump in garden area north of pond.
• Would like to utilize garden area for more compost efforts as well.
• Instead of burning all your leaves, rake and dump in the garden area for composting!
• Pick up sticks branches etc from common grounds if you see them so Dale Hoffman (Lawn Service) doesn’t have to stop mowing to pick up debris all the time.
• Would like to see people help with trimming up dead branches, trees limbs etc, and make a common area for firewood/kindling that any member could use.

OLD BUSINESS:

• Newt Marine appears to still be using area to park. Someone will be in touch with them to see what further plans they have for the summer and to have them park in common area.
•  Check with Terry Denner on completion of work before returning Deposit Check.
• Road Reseal Update
  • *Will likely take place in June  (dates not set yet) *Confer with Terry Denner
  • We are 1^st on the list for Road Reseal Company
  • More Updates as temps get warmer for ideal reseal conditions.
• Farm Acreage Lease:  Tony will talk to the farmers regarding lease for this coming year.
• Update on Nuisance letters sent to properties in need of clean up, weeds, long grass etc.  
• 3 Properties will be sent a 2^nd letter for compliance by end of May for compliance in cleaning up lot subject to non –compliance is a bill for Assoc having to complete it and a lien against property.
• Andrew Phelps presented ideas on possible re-design of north end turnaround. Jane will take a look at ideas.  No action at this time.

NEW BUSINESS:

• Annual Meeting in June
  • Need to get agenda in place
  • Will there be a need for any special voting on ballot?
  • OPEN BOARD POSITIONS:
    • Chip Flory seat is Open. He is not running again.
    • Tony R. undecided at this time.
      • Discussion on clarifying the terms and lengths of term.
      • PLEASE CONSIDER TAKING A TURN ON YOUR BOARD! Contact a current board member for details on submitting candidacy.
• Both Laurie Helling (Secretary) and (Treasurer) Helen Schweitert, have expressed their desire to resign from the board this year.  No formal resignations have been submitted to date.
• Job descriptions will be updated and will be posted accordingly.
• Tony R. brought up for discussion to raising the dues. They have not been raised in a few years, and we really need to think about the future of the island and possible scenarios that could us the Association in the years to come.
  • Raising the dues (reasonably) would help in creating a good cushion to responds to these possibilities.
  • The County taxes were raised again on the Association building and common grounds. Will consider arguing that at the County level.
  • Ken Root brought up several good points related to the future.
• Nikki Lynch made a motion to ask for legal opinion on the best recommended path for raising dues and preparing for future of the island association.  Tim Ehlers 2^nd. All in favor. Motion passed.
• Dale Hoffman asked permission from the Board to use the pavilion for his daughter’s wedding in June of 2022.
  • Discussion held on having a Pavilion Deposit ($200) and a Usage fee ($25-50?) for a member –private event.
  • Discussion as well as far as insurance and liability.
• Memorial Tree-Board would like to purchase a Memorial Tree in memory of Board Member Chip Flory’s Mom. Tony made the motion to purchase locally. Tim 2^nd. Motion passed.

Adjournment:  Jane asked for  motion to adjourn. Tony made motion to adjourn, Tim E.2^nd  and meeting was adjourned at 9:22.

Next Meeting May 15^th, 2021 8:00 am

Respectfully submitted,

Laurie Helling, Secretary

Board Members present:  Jane Ertl Root, Tony Reyerson, Chip Flory, Josh Geistkemper, Andrew Phelps, Tim Ehlers Absent: Nikki Lynch (on phone)  Also present:  Helen Schwietert and Laurie Helling

Members present: Don Niosi, Ken Brandel, Linda Lampe, Shauna & Nick Barton, Amy Phelps, Wayne Jensen

Minutes:   Chip Flory made motion to waive the reading of minutes. Josh G 2^nd and all in favor.

Treasurers Report:

• Monthly Balance Sheet & Income Statement distributed to Board Members.
• Discussion held on the (2) 20 month CD’s and either rolling the CDs or breaking one for the Road Reseal project being completed next year.
  • $100K March 6th /maturity date. Will be closed out and deposited into checking account.
  • $25K June date
  • Also discussed there if too much money in checking we may need to move some of that into the money market.
  • Discussion on depreciation of fixed assets.
• Friedlein will continue to plow $78 *$3.00 increase

2021 Budget *discussed under New Business.

Tim made motion to approve Treasurers Report, Tony 2^nd, Motion approved

Jane asked for a motion to pre-approve the Bills over the winter months. Tim E Made motion, Josh 2^nd, and so approved.

Bills Presented:

• Alliant Energy (even pay) $78.00
• Matrix Productions (Pond Sign) $267.50
• Hoffman Lawn Service

Chip made motion to approve the bills, Andrew 2^nd Motion approved

Building Permits:

• Permit presented for Privacy Fence 496 Riverview
  • Discussion on setbacks
  • Are privacy fences allowed, do they need to allow water flow
  • Research—Approval pending research by laws

Property Ownership Changes:

• Several in process but none presented at this time.

Committee Reports:

Boat Storage-Don Niosi presented his list for boat storage, Jeff Heising would not need the storage space, Nick Barton inquired re bass boat. All spots spoken for in the building.

Dock/Ramp Committee: Dock by north ramp will come out soon. Will coordinate with a few members.

Pond Committee Update: 

• Members donated rocks and 4 x 4 treated lumber, also flagstone, and cement benches
• 4 Memorial Trees purchased and planted along right hand side of Pond road.
• Discussion on the Pond Fund. We will add the treasurer to the Account for oversight considerations.
• Spring clean up and related activities will be discussed in 2021 meetings.

OLD BUSINESS:

• The dredging continues and should be completed by October 30^th.
• Continue to stay in touch with Jesse regarding the pond dredging
• Update on Nuisance letters sent to properties in need of clean up, weeds, long grass etc. Will check again in spring for compliance.
• Farm Acreage Lease:
  • Discussion on future CRP (Josh led discussion)
    • 2 options December
      • Either get signatures and try to qualify again for CRP/Wildflower
      • Lease the farm land again w/ Kann. Tony will continue to work with Kann.
      • Tabled until spring meeting
• Year End- Tax information delivered to Dave Wagner by end of November
• Feb or March-will likely have spring road embargo and will need to contact Bi-County Garbage.
  • Andrew Phelps will watch the roads and gates if needed to be closed due to high water in spring.
• North Boat Ramp—Jesse from Newt will still have a boat there through their completion.
• Discussion on giving Dale Hoffman a gift/bonus of appreciation for his great work on the common grounds.

NEW BUSINESS:

• Discussion on 2021 Budget—no major changes. Will still donate $500 to Guttenberg Fire Department.
• Jane asked if there were any other donations to be considered before approving budget. Again, everyone went through the proposed budget, CD’s. No additional concerns or questions voiced.
• Jane asked for motion to approve the 2021 budget proposal, Tony R 2^nd and the motion approved.

Adjournment:Chip made a motion to adjourn, Josh 2^nd and meeting was adjourned at 9:06

Tentative Spring Meeting:  April 17, 2021 **AMENDED to April 24^th 2021

Respectfully submitted,

Laurie Helling

Secretary

Meeting called to order at 8:03am by Tony Reyerson.

Board members present:  Tony Reyerson, Jane Root, Tim Ahlers, Andrew Phelps, Josh Geistkemper, Chip Flory. Not present in person(on phone): Nikki Lynch. Also present: Helen Schwietert (Treasurer), Laurie Helling (Secretary)

*Many Members also present for the meeting. It was held outdoors for social distancing reasons.

First Order of Business: Tony Reyerson addressed the board and members present and expressed his wish to resign as acting President. He stated it was nothing personal at all, rather he was just not comfortable in the position. He asked the Board to consider Jane Root as taking over the President position and if acceptable he’d like to remain part of the Board.

The Board considered the proposal and accepted his proposal. Tony yielded the floor to Jane Root and proceeded to meeting agenda.

Minutes: Jane asked for motion to waive reading and approve August minutes. Chip Flory made the motion, Josh Geistkemper 2^nd the motion. All in favor. Motion passed.

Treasurer’s Report:

• Treasurer Helen Schwietert informed Board all 2020 assessments were paid.
• CD will be coming due.
• Motion made by Chip Flory to approve Treasurers Report. 2^nd by Tony Reyerson. All approved. Motion passed.

Bills Presented:         

• Alliant Energy $78 AutoPay
• Clayton County Taxes $2132
• Mike Steines Attorney $420
• Treasurer Payment $345.60       
• Motion made by Chip Flory to approve Treasurers Report. 2^nd by Tony Reyerson. All approved. Motion passed.

Building Permits:   

*Note: Permits & building plans need to be checked by 2 Building Committee and/or Board members prior to being presented to Board and signed off by building committee members after completion for final board approval.

• Mark Tarpy—2 lots. Removal of current residence and replace with new modular structure.
  • Waiting on home delivery.
  • Permits in order, will review by Building Committee when home is delivered.
• Review and send back approved permits/road deposits.
• Burco building project to start.
• 494 Riverview Road-to be discussed separately in Old Business.

Property Changes:

• 404 Riverview Road- Dillavou to Brummel
• 321 Riverview Road- Wulfekule to Radloff

Road Report:  

• Reseal Update-Terry Denner reported we are going to start the reseal project again in the spring after the frost is gone.
• We will be at the top of Blacktop Services list and our rock is already at Bard.
• Will give notice to members again in the first Board meeting of 2021.

Boat Storage: Don Niosi reported 6 trailers were still in the shed, and 2 removed. Will start storing boats for members on the list by next weekend.

Corps of Engineers Update: Kim from the Corps reached out and said the project with Newt was going well but they’ve decided to remove more sand from McMillan. Originally it was 900 cubic yards. They will probably be there for 2 or 3 extra weeks bringing them to almost end of October. Recommended to stay on Jesse since we still want to have them complete the dredging they promised for pond.

POND COMMITTEE:  

• Member Tom Nagel asked if there was any more action taken on installation of a gate on the pond road.
• Nothing more had been discussed and it was decided to table until spring.
• More discussion regarding small vinyl stickers that can be placed on the windshield of golf carts (in addition or in place of the hanging tag)  Will table until spring.
• Aerator not ordered since we the pond dredging was delayed. Will be installed in spring.

NEW BUSINESS:

• Farm acreage/Rent discussion held.
• Esmann was not accepted into the Wildflower set aside program. Not enough “points” based on our acreage size and other variables.
• Will reapply since there is still interest and Association could double the amount from crop rental currently. 
• Josh-Tony will check on it and even invite the current farm renter to next meeting.
• Bob Sims asked for a reminder to all member not to discard fish guts/cleanings in the back slough by residences. Attracts varmints, especially skunks.

• Need skid loader or tractor to pull the island dock out for season. Wayne Jensen and several others volunteered equipment or knew who had some to borrow.

• Cindy Miller asked all LEAVES (not burned) can be dumped in the common grounds garden area north of the pond for mulch/compost.
• Cindy wanted to remind members any veggies in garden are for anyone’s use.
• Cindy would like to do some additional landscaping with rock and plants around Pond sign.

OLD BUSINESS:

• New Pond sign has been installed.
• ID Tags—Reminder to please use the tags on your vehicles. Cindy Lynch will try to get more and as she will be headed south for winter months, will give the leftover tags to Secretary Laurie Helling for the next few months.
• Cindy Lynch inquired about progress on flagpoles. Since the total cost will only be around $1800 she will not pursue a grant.
• Reminder:  Do not use common grounds for long term parking of boats, trailers, ramps, pontoons etc.
• Also only temporary parking of boats/pontoons/jetskis at North Boat Ramp beach frontage.
• 494 Riverview Road—Revisited discussion on Phelps request regarding easement on road in front of property.
• Since the Board had not had a chance to meet and discuss privately prior to meeting, the Board wished to take a short amount of time to go to office to discuss the matter before the formal vote.
• Some members voiced concern over transparency but was assured this was an action the board  can take, and would definitely let members attending what the decision would be before adjourning.
• After board discussion, reconvened outside.  Jane asked for a motion to leave the road as it is presently. Chip F. made the motion. 2^nd by Josh G., 6 in favor and Andrew abstained. Motion passes.
• Andrew Phelps requested an official letter of record which will be done.

Jane asked for a motion to adjourn the meeting. Tony Reyerson made motion with a 2^nd by Josh Geistkemper.  All in favor. Meeting adjourned at 9:13 am.

Respectfully submitted,

Laurie Helling, Esmann Secretary

Well, Mother Nature has won this round for 2020. With the Derecho storm putting Blacktop Services behind in schedule, and then the 7+ inches of rain over the week after Labor Day, it has again negatively impacted Blacktop Services schedule. It has been decided to postpone the Road Seal project until Spring 2021.

The bid and cost of the project will remain in place and it will put us at the top of the list for early next June when weather & temps should be favorable and hopefully past spring flood threats.

We thank those involved with the project for helping coordinate the road reseal and commitment to making this project happen, albeit a bit later that we expected.

Meeting called to order at 8:02am by Tony Reyerson.

Board members present:  Tony Reyerson, Jane Root, Tim Ahlers, Andrew Phelps, Josh Geistkemper  Absent: Chip Flory, Nikki Lynch. Also present: Helen Schwietert (Treasurer), Laurie Helling (Secretary)

Many Members also present for the meeting. It was held outdoors for social distancing reasons.

*Before the First Order of Business, there was a short update by the Corps of Engineers (Kimberly Warshaw) and Project Managers (Chris Settles) and Mark Cawthorne, for Newt Marine & Dredging of McMillan Island. They also wanted to address any concerns.

• Kimberly Warshaw brought with her enlarged GIS comparative aerial photos/maps of our section of the river. The maps represent the river as it looked over several years. Inc. 1950’s, 1960’s, 1970’s and so on.
• The Corps is still determining new sites for the dredge material placement.
• Question from member:  Have you checked depths currently, and how they have changed even in the last 10 years?  Answer: They have not done a full geological study at this time.
• Maps are ours to keep in the Association Office.
• Chris Settles said a Test Pump was conducted Wednesday morning and Thursday, August 13^th, they started production pumping.
• Mark Cawthorne from Newt Marine said they hope to be done by the end of September. It’s a slow process to get set up and started. Once in fully running, production can be 5,000 yards up to 10,000 yards on a very good day.  Potentially 25K up to 100K potential yards.
• The Dredged Material Manager is Paul Machajewski 651-290-5866 Office.
• Board thanked them for coming to the meeting to give updates and answer any questions.

Proceeded to meeting agenda, Pres. Tony Reyerson yielded the floor to V.P. Jane Ertl to chair the meeting.

Minutes:

• Jane asked for motion to waive reading and approve July meeting minutes. Tim Ahlers made the motion, Josh Geistkemper 2^nd the motion. All in favor. Motion passed.
• Secretary, Laurie Helling, apologized for the late posting of July minutes online. She could not attend the July meeting and was on vacation after.

Treasurer’s Report:

• Treasurer Helen Schwietert made note to the Board members, that the columns on the Revenues & Expenses have been changed to reflect Month to Month and YTD.
• Our CD’s are in good shape.
• Fidelity contacted Helen to let us know if we wish to access online account, we would need to set up new email address on file. Board agreed not to opt for that option at this time.
• All Annual Assessments with the exception of one has been collected and deposited. Helen has made contact with the member who is supposed to be sending it in.  If not received, the late penalty will be applied.
• Motion made by Tony Reyerson to approve Treasurers Report. 2^nd by Tim Ahlers.. All approved. Motion passed.

Bills Presented:

• Alliant Energy $78 AutoPay
• Bi-County Disposal-Quarterly $3900
• Hoffmann Lawn Mowing for Common Grounds $749
• Friedman Insurance (Association) $3324            
• Motion made by Tony Reyerson to approve Treasurers Report. 2^nd by Tim Ahlers . All approved. Motion passed.

Building Permits:   

*Note: Permits & building plans need to be checked by 2 Building Committee and/or Board members prior to being presented to Board and signed off by building committee members after completion for final board approval.

• Permit submitted by Bill Allyn 299 Riverview Rd. Plans submitted for covered canopy over patio. Building   Chris Miller, Tony Reyerson and Josh Geistkemper went to look/measure the plan. Setbacks are met and no road deposit needed.  Pre-build permit approved.

Property Ownership Changes: *Note: If property is sold or changes hands between family members, it is very much appreciated if the Board is notified so we can keep current information for our records and correct mailing of annual dues.

• 360 Second Avenue sold –K. Pittman to William (Bill) & Megan Demmer
• 410 White Oak sold —Takedown Ranch LLC to William & Christine Miller
• 411 White Oak sold— D. Weigel to Angela McGinnis     
• 404 River View Rd —  Koppenhaver to Randel & Tammy Dillavou

Road Report:  *See Old Business for Road Reseal Updates.

Boat Storage Committee:  Nothing to report at this time.

Landscape/Beautification: Nothing to report at this time.

Pond Committee:  See New Business

OLD BUSINESS:  

NEW ROAD Update—-RESEAL PROJECT START DELAYED UNTIL SEPT 8^TH– 9^TH 10^TH The devastating storm (derecho) that hit Eastern Iowa has backed up Blacktop Services schedule.

• They will be on Esmann, Tuesday Sept 8^th to start road prep and actual Re-seal will take place on Wednesday & Thursday Sept. 9^th Friday Sept. 10^th.  *In case of rain on those days, the project will stop or not happen until dry.
• If you have a sealed or cement driveway please clear/clean away any grass/weeds at the end of your driveways.
• STOP watering the road. The tar will not adhere to wet surfaces.
• Terry Denner, Josh Geistkemper, and Ken Schwietert are volunteering to “screen” off the end of your concrete driveways in order to prevent tar from getting on your driveways. More volunteers for screening are very welcome!  There are 102 driveways. Please contact Terry Denner if interested in helping on one or both days!  
• If you have Visible Pins in/on the road or edge, please cover with something (i.e. piece of tin) or it will be covered by the tar/rock.
• Blacktop Services will broom & tar but no broom after in order to keep rock on the road. The more the roads are driven on after the reseal process complete the better it becomes packed down and compressed.
• The Board will double check to make sure we have applied for Non-Profit tax exempt status for the total bill.
• Bi-County Garbage can still pick up on Tuesday Sept. 8^th.  *Someone from Board will call them and just let them know the schedule.
• Contract was signed and returned. @1.72 yd. *$74K-$78K when all is said and done. Blacktop Services will track total tonnage at end of project.
• To pay for this project, the Board will need to break a CD (which was to come due in March).

NEW BUSINESS:

• Secretary Laurie Helling will send a Welcome Kit to the new Esmann Lot Owners.
• Revisit Andrew Phelps request. Discussion held on Andrew Phelps pin placement/situation.
  • Wayne Jensen said the pins were placed where they were in the road back in 1992, isn’t really sure why the placement was put there. There was easement discussion back when the island was sold to the members.
  • Kate Hoffmann, Jim Cunningham and Shawna Barton, voiced concerns over emergency vehicles being able to access and turn around and most large vehicles still have to do a 3 pt turnaround with the road as is presently. Also how would it affect garbage pick up.
  • Andrew Phelps has had a survey done but has not received it back yet. When he does he will forward to the board for review and legal opinion.
  • His goal is to regain some of the ground he feels has been lost over the years to the encroachment of  the road from snowplowing and sealing onto the property.
  • The Board reminded people to keep emotions in check, as this is under review and no action can take place without studying new survey, which has been received yet.
  • The Phelps would like everything in writing because one of the co-owners of the property is legally deaf.
  • It is a non-conforming lot and does not currently have a septic system. Andrew has been in touch with County about alternative septic systems that could be potentially used.
  • Board will need to consider the effects any changes would have on emergency vehicles, mail deliveries, and garbage pickup.
  • Further Discussion can be held in by the board in closed session but no voting will take place in a closed session.
  • Tim Ahlers made motion to table Phelps discussion until Survey is received and reviewed. Josh Geistkemper 2^nd the motion. All in favor. Motion passed.

POND COMMITTEE: Kari Winders asked the Board to post reminder to members and guests NOT to climb on or stand on the pond beach sun shades. Which someone unfortunately did recently causing them to come down. Again, please if you see something, say something.

• The new ID tags are still being handed out to each lot owner, but should be close to being finished. Display them in your vehicles, golf carts, side by sides.
• No gas motors on the pond.
• Dennis Winders Jr. presented a financial statement for the Pond Recreation Fund which of course has had donations, money raised from fundraisers, and can redemptions.   
  • Total Deposits since 2017 $18,139.86
  • Total expenses- $12,606.01 (paid with funds)
  • Current account balance- $5,533.85
• Working on a memorial board, please Dennis or Kari Winders know if we’ve missed anything prior to printing a banner to display this information on the pavilion wall this fall.

Memorial/Cash donations:

• Gifts  Level   Amt
• 4 Platinum  $1000 + 
• 3 Gold  $500-$999 
• 7 Silver  $200-$499 
• 6 Bronze  $100-$199
• Picnic table donations: 8 of 10  *Still can “sponsor/buy” one or two of the tables.
• Other donations include concrete work, rafters, electrical work, port-a-potty, Popsicle sales, “I love my island” stickers, can recovery/processing and much donated work time/effort. 

Discussion held on creating very small vinyl stickers that can be placed on the windshield of golf carts (in addition or in place of the hanging tag). Some carts it is difficult to hang the tag. Kari and Teri Denner will get some pricing to send to the board for review.

Discussion held on restricting the road to the pond with a gate on one side that can be pinned, but opened for firetrucks or larger vehicles transporting kayaks, canoes for pond. Terry Denner would help measure and fabricate the gate.

• Mr. Moser asked if he could still drive his pick up to pond with kayaks on back. Yes. He can open the gate to drive in and close it again.
• The goal is to limit some of the full size vehicles (Cars/trucks) from driving on the cart path back to the beach.
• New Pond Sign should be ready to be installed next weekend.

Cindy Lynch asked if we are still considering a flag pole at the entrance of the island at the Esmann Island Rock. There had been discussion about having an Esmann Island Flag contest. Yes, the Board is in favor of the flag pole and Cindy will check into possible grant(s) from the Daughters of the Revolution organization. Tabled until next meeting.

Jane asked for a motion to adjourn the meeting. Tony Reyerson made motion with a 2^nd by Andrew Phelps. All in favor. Meeting adjourned at 9:20 am.

Next monthly meeting will be held September 19^th 8:00am

Respectfully submitted,

Laurie Helling, Esmann Secretary

ROAD UPDATE—–RESEAL PROJECT START DELAYED UNTIL SEPT 8TH- 9TH 10TH

• The devastating storm (Derecho) that hit Eastern Iowa has backed up Blacktop Services schedule.

• They will be on Esmann Island, Tuesday Sept 8th to start road prep. Actual Re-seal will take place on Wednesday & Thursday Sept. 9th Friday Sept. 10th. *In case of rain on those days, the project will stop or not happen until dry.

• If you have a sealed or cement driveway please clear/clean away any grass/weeds at the end of your driveways. If you are not able to do this before the reseal starts, please reach out to a Board member to see if someone can assist.

• STOP watering the road. The tar will not adhere to wet surfaces. Thanks!

• Terry Denner, Josh Geistkemper, and Ken Schwietert are volunteering to “screen” off the end of your concrete driveways in order to prevent tar from getting on your driveways. More volunteers for screening are very welcome! There are 102 driveways. Please contact Terry Denner if interested in helping on one or both days!

• If you have Visible Pins in/on the road or edge, please cover with something (i.e. piece of tin/metal) the size of the pin that you can remove later, or it will be covered by the tar/rock.

• Bi-County Garbage will still pick up on Tuesday Sept. 8th.