Board Members Present: **Due to Covid-19 this meeting was held outside the Assoc building. Meeting called to order at 8:02 by Terry Denner. Board members present: Terry Denner, Chip Flory, Tony Reyerson, Jane Root, Bob Buhrow, Josh Geistkemper. Absent: Andrew Phelps. Also present: Laurie Helling (Secretary) Absent: Helen Schwietert (Treasurer)
Members present: Nikki Lynch, Don Niosi, Ken Brandel, Chris Miller, Steve Lampe, Bob Sims, Kari Winders
Minutes:
Terry Denner asked for approval of April Minutes which had been emailed to Board members by Laurie Helling. Terry Denner asked for a motion to waive reading minutes aloud. Chip Flory made a motion to waive reading & approve minutes. Jane Root 2nd the motion. All in favor. Motion passed.
Bills Presented:
- Alliant Energy—
- Jane Root contacted Alliant and both accounts have been combined into one account, one statement and is on even pay now.
- Bi-County quarterly bill submitted and paid. $3900 Apr/May/June
- Have not received Hoffman bill for mowing to date.
- Laurie Helling submitted two bills for Web Site Security renewal and Domain Name Renewal. (Reimbursement)
- Motion made by Tony Reyerson to approve Bills 2nd by Josh Geistkemper. All approved. Motion passed.
Building Permits:
- Reisner 356 Third Ave- Submitted permit for back deck. Found front two pins, unable to find back two pins, may have been removed by power company. Needs to be measured. Status is still Pending Approval.
- Halderson 425 Lot Timber Lane –Submitted permit for 34 x 40 garage with overhangs included. Lot has been surveyed and permits submitted. 2 building committee members have looked at in person.
- Gansen 376 Riverview -Removing old 8 x 16 shed and replacing with 8 x 16 shed. Permit submitted.
- R. & C. Reisner 424 Hickory removing south landing and stairs. Being replaced by Chris Miller. No permit needed.
- Burkle 210 2nd Ave- Will be submitting new building permit with specific dimensions and clarifications.
Zearley 427 White Oak–Deck being built or moved? 2 Board member (Josh G. & Tony R) or 2 committee members will contact. -
Lengthy discussion held by board members on building definitions and changes that will be presented to the members at the Annual Meeting. Please Note: The details will be included in the annual Meeting. - Terry Denner – called and researched the local city (Guttenberg) and county (Clayton) on definitions and classifications of house, garage, shed, and “shouse” (combo house and shed)
- Based on these various findings from city and county, it was then discussed how these findings apply to Esmann Island Association definitions of garage currently and how it should be properly reflected for our situation.
- Permits submitted need to be extremely clear and defined by lot owner/member as to dimensions and what the building’s intention. *Copy of Blueprint would be ideal on new Building construction.
- Discussion on “redefining” or clarification as to garage specifications for building.
- The EIHOA would have to adopt these clarifications and definitions & incorporate size, height, sq. feet by presenting to members prior to, during annual meeting if needed.
- Needs to pass by 60% of members present. Yes/No Vote on the ballot
- Will also need to update the Building Guidelines.
- Also discussed were automatically requiring a land survey for new residences and/or a building addition
- 2 Building Committee Members must make sure to view/measure and sign off on permits before submitting to board.
- Member/owners must be present at Board Meeting when permit is submitted for approval.
- List Land Surveyors and contact info will be added to Esmann web site and in building documents.
- Terry Denner asked for motion on next steps for Building Changes. Jane Root made motion to move forward with redefining structure definitions, revising building guidelines, and placing on Annual Meeting ballot (if needed) Tony Reyerson 2nd. All in favor. Motion passed.
Reminder-Building Committee members are: Chris Miller, Steve Lampe, Andy Blaylock, and Wayne Jensen
- Permits & building plans need to be checked by 2 Building Committee members prior to being presented to Board and signed off by a building committee member after completion for final board approval.
Property Ownership Changes:
- NOTE: If property is sold or changes hands between family members, it is very much appreciated if the Board is notified so we can keep current information for our records and correct mailing of annual dues.
- None Reported at this time
Road Report:
- Received a bid for the Road Seal Coat. (**See Annual Meeting notes under New Business)
- Board will get an updated figure to present at Annual Meeting
Boat Storage Committee:
- Don Niosi updated Board members on current Boat Storage.
- Remaining boats in Association building must
be removed before Annual Meeting!
- 2 Jet Skis were able to be placed in an Open spot last October.
- 4 names remain on Waiting List for Winter storage.
- Trailer Storage for Summer will be available after Annual Meeting. $30.00
- Contact Don Niosi if you are interested on being placed on waiting list or have questions about winter storage and fees.
Landscape/Beautification: No members of committee present
Pond Committee: *See Discussion for Annual Meeting under New Business
OLD BUSINESS:
ELECTIONS: WE NEED CANDIDATE NOMINATIONS FOR THE BOARD ASAP!
- We have at least 3 Open board positions that will be open this year.
- Ideally, we need candidate names included on the May mailing for Annual Meeting
- *25 signatures for candidates may be waived due to Covid-19 restrictions
- Write in or Candidates could also be nominated during Annual Meeting if needed
- PLEASE CONSIDER taking a turn on your Esmann Association Board! If you want to be placed on the Ballot, or have any questions, please reach out to current Board member ASAP! THANK YOU!!
- Dock Committee: Try and get dock in north ramp by Memorial Day Weekend.
- Bob Buhrow will be painting fresh guide lines on concrete at new ramp.
- Playground: Basketball Backboard coming, and would love some help painting lines on the concrete.
- REMINDER ALL MEMBERS:
- Please pick up your own trash around pond playground, beach area, sandpit, and pavilion!
- Due to Covid conditions- no Port-a-Potty by pond this summer
- If you use the community picnic tables please clean & wash up after use.
- PLEASE due to very shallow areas in pond, use ONLY Trolling motors
- FISHING, please be considerate and do not over fish the pond! Abide by DNR rules for fish limit and inform your guests of Pond rules.
- Do not clean fish by pond and leave the guts/carcasses
- ROAD GUIDELINES
- As always, with summer almost here, and many more people and vehicles on the island roads, we need to be extra careful to avoid injury and accidents!
- NO SPEEDING of vehicles, Golf carts, go karts, Mo-peds, ATVS, Side by Sides. 15 mph
- Make sure company, guests, grandkids, etc. are aware of the rules.
- Will repost our Road Guidelines on the Esmann website.
- Small children have been seen driving golf carts alone or with other small children which can be concerning, especially on busy weekends.
- Small, young children should be supervised with adult or older teens.
- Accidents are the cart owner’s responsibility. Please let’s keep everyone safe!
- WE ASK OWNERS REVIEW THEIR PERSONAL INSURANCE POLICIES REGARDING THEIR LIABILITY RESPONSIBILITIES. EIOA IS NOT RESPONSIBLE FOR ACCIDENTS ON OUR COMMON GROUNDS, THIS INCLUDES OUR ROADS.
- Will repost our Road Guidelines on the Esmann website.
NEW BUSINESS:
- IMPORTANT! ANNUAL MEETING *JUNE 13 (Pending Covid-19 Conditions/Regulations at this time)
- Weather permitting, meeting will be held outside of shed, provide more social distancing among members.
- Meeting Letter & Statements will be mailed at least 2 weeks prior to Annual Meeting, will include Date/Time, Agenda, Treasurers Report, Dues Assessment, Ballots for new member candidates and Ballot for Building Guideline Changes.
- In order to lessen face to face interaction in close proximity, it would be wonderful if after receiving your Dues Assessment, you could mail a check to the Association address, or there will also be a drop box located at Helen Schwietert’s cabin. This would greatly reduce the crowd at a check in table as well as waiting in a line.
- Plan on having a speaker system
- Discussion of Agenda Items:
- Revision Building guidelines
- Seal Coat Bid which requires a Member Vote.
- Pond Aerator: Bids from KLM and Living Water
- Can Return and Pond Fund are very healthy!
- Election & Voting Results.
- Jane Root is running for Board again
- Nikki Lynch candidate
Next monthly meeting will be held June 13th immediately following Annual Meeting’s conclusion.
Terry Denner asked for motion to adjourn. Chip Flory made motion to adjourn 2nd by Tony Reyerson. Approved. Adjourned at 9:56
Respectfully submitted,
Laurie Helling, Secretary