Author: EIOA

Esmann Island Owner’s Association

Board Meeting    October 18, 2014

Board Members Present:

Dave Wagner called meeting to order at 8:00 with Ken Brandel, Doug Hintzman, Chris Miller, Mike Shaffer, Don Niosi, Jim McGuire, Laurie Helling (Secretary) Donna Gilkes, (Treasurer) in attendance.

Members Present: Bob Gilkes, Steve Lampe, Bob Sims, Becky Shaffer, Mert Duffy, Carol Buhman, Chad Williams, Cindy Miller, Dottie Reimer, Tony Reyerson, Ken Schmerbach, Chris Brandel

Minutes:

Board minutes of 9-20-14 were read. Motion made by Ken Brandel and 2^nd by Mike Shaffer. Motion carried.

Treasurer’s Report:

Motion to approve by Doug Hintzman, 2^nd by Jim McGuire. Motion carried.

Bills:

• Current bills were presented and reviewed.
• Doug made motion to approve bills submitted, 2^nd by Ken Brandel. Motion carried.
• Dave would like a motion to look into borrowing from the CD or cash out. Doug Hintzman motion. Chris 2^nd. Motion approved.

Building Permits:

• Reisner building permit turned in. Motion to approve by Mike Shaffer, 2^nd by Ken Brandel. Motion carried.
• Morris-Sq. footage/setback is not an issue. Mistake made on permit to county. Will be corrected. New construction will meet setbacks.
• Chris Miller presented the final building permit package for lot owners. This updated Esmann Island Building Packet will be scanned and posted on the Esmann Island Website.

Property Ownership Changes:

None at this time

Road Report:

• Roads are fine at this time.
• Freidlein was contacted for Snow Removal and agreed to a one-year contract.
• Cold patches can be applied as needed.

Old Business:

• Common area grass cutting-Previous service by Steve Miller was contacted and agreed to one year contract.
• Don Niosi-Boat Storage in building will be full.
• Recreational Vehicles Guidelines Update:
  • Chris Miller made a motion to add Recreational Vehicle Guidelines to Annual Meeting Agenda. Doug Hintzman 2^nd. Motion Approved.
• Discussion held on donation of a tree to be planted by Esmann Sign.

New Business:

• Don Niosi brought to the board attention a washout on the 2^nd street boat ramp. Don took photos of the tubes that come out of the ramp. Some action to be taken and repair it before it collapses. Board member will contact Freidlein to look at it and propose a fix.
• 2015 Budget:
  • Expenditures: Item analysis and discussion
  • Discussion held on building a reserve fund for future expenditures. (i.e. Road)
  • Discussion held on increasing boat storage revenue for winter. Proposed change:
    • $1 ft. for total length of boat trailers from front of trailer to back of motor.
    • $1.50 for total length of Pontoon trailers from front of trailer to back of motor.
    • Storage space for trailers in summer. Flat fee $30.
    • Motion made by Don Niosi to charge storage fee by trailer length rather than strictly boat length. Doug Hinzman 2^nd. Motion approved.
• Motion to approve 2015 budget Don Niosi. Jim McGuire 2^nd. Motion passed.

Dues will increase: residential lot from $180 to $200, non-residential lot from $90 to $100.

Doug Hinzman motion to adjourn at 9:12. Ken Brandel 2^nd. Motion approved.

Next Meeting will be in May 2^nd 2015.

Respectfully submitted,

Laurie A. Helling, Secretary

Esmann Island Owner’s Association

Board Meeting

9-20-14

Board Members Present:

Dave Wagner called meeting to order at 8:00 with Ken Brandel, Doug Hintzman, Don Niosi, Mike Shaffer, Chris Miller, Jim McGuire, Laurie Helling, Donna Gilkes, in attendance.

Members Present:

Bob Gilkes, Linda Lampe, Ken Schmerbach, Larry Brown, Becky Shaffer, Tony Reyerson, Don Sims, Chad Williams, Greg Apel, Susy Apel, Cindy Miller, Bruce Copeland.

Minutes:

Motion by Dave Wagner to approve board minutes of 8-16-14. 2^nd by Mike Shaffer . Motion carried.

Treasurer’s Report:

No Delinquent Dues.

Clarification needed common grounds expenses.

Motion to approve by Dave Wagner, 2^nd by Mike Shaffer. Motion carried.

Bills:

Current monthly bills were presented and reviewed.

Review of Island Property Taxes for Clayton County.

Review of bill for common ground work done at North Boat Ramp.

Dave Wagner made motion to approve bills submitted, 2^nd by Don Niosi. Motion carried.

Building Permits:

Discussion of Lot #211- Chris and Bonnie Morris. Demolition of current structure and new construction. Lot owners waiting on county/DNR permits for new construction. Permit Committee member, Chad Williams, will check with lot owners on their temporary placement of carport & shed and building plans to report back to board at October meeting.

New building permits:

• None at this time

Property Ownership Changes:

• Lots #9 & #67 Going from Trunnel to Ron & Arlene Wulfekuhle.
• Lot #95 Going from Heller to Max Smith.

Road Report:

• Ken Brandel thanked Mary Eulberg for cutting down weeds and trimming along the back road.
• Doug Hintzman thanked Jeff & Robin Heising for adding landscape lights and other individuals for planting flowers at the Esmann Island sign area.
• Discussion held to get bids for Snow Removal for upcoming winter months. Members present have been pleased with snow removal efforts in the past by Friedlein.

Motion made by Ken Brandel to secure a 3 yr contract with Jeff Friedlein.

2^nd by Mike Shaffer. Motion passed.

• Grass Cutting Service. Board will reach out to Steve Miller to renew contract, possibly to secure a 3 year contract as well.

 Old Business:

• Update: Farmer confirmed renting farm acreage for another year at same rate.
• Dave Wagner will be contacting current garbage disposal contractor to possibly schedule an extra pick up for large items.
  • Approximate date proposed: October 13. Need to confirm billing process with garbage company. Is direct billing to lot owner a possibility or will island be billed for all extra pick-ups?
• Chris Miller gave an update on new lot owner packet. Currently at 8 or 9 pages. Ongoing discussion for which permits should be included. It was thought to be a good idea by board members to board obtain copies of all county/DNR etc. permits (provided to us by lot owners) so as to have a record of building process going forward.
• Question was raised if non-lot owners (interested in buying a lot(s) or in the process of buying can obtain a “conditional” permit from board as long as interested party contacts a permit committee member and provides their intentions, plans, and necessary measurements. Dave Wagner stated the Board has extended “conditional” permits in the past. Board would want non-lot owner to provide copies of all county and DNR permits as well indicating their proposed plans for property once they become owners.

 New Business:

• Esmann and Abel Island Recreational Vehicle Guidelines Document/
  • Dave Wagner, in conjunction with Abel Island, discussed communicating guidelines for Golf Carts, ATVs, other recreational vehicles with consistent messaging for safety and responsibility.
  • Discussion held on points covered and wording in the Vehicle Guidelines
  •            (rough draft)

• Mike Shaffer made motion to approve revision of guideline wording regarding sand area (common grounds).
• Dave will communicate our proposed change back to Abel Island before final approval at October meeting. Don Niosi 2^nd. Motion approved.

• Boat Storage:
  • Starting next week, boat owners with trailers still in maintenance shed will be asked to start removing them.
  • Board Member Don Niosi is in charge of reviewing requests for current and any new boat storage. If you had boat in shed last year, you are grandfathered in for this current year. If you have not stored in the shed to date, you give name to Don Niosi to be placed on waiting list. If there is a cancellation people on list will be notified in order received.
  • October boats can start to be stored in shed. May & June historically boats come out.
  • $1 ft. for boats and $1.50 ft. pontoons per month. 6 months minimum.

• Discussion held on adding items (new business/concerns) to Monthly Board Meeting Agendas. Members wishing to add items/topics to a monthly board meeting agenda should be presented to a board member, ideally, at least a week ahead of scheduled meeting. *Exceptions may be considered depending on importance of topic concerned.

• REMINDER—Removal of sand from the pit is for Esmann Island members only! If you see unknown vehicles or individuals removing sand, please try and find out who these individuals are, or get their license plate number.

• October 18^th next scheduled Board Meeting and last one for the year.

Doug Hintzman made motion to adjourn meeting. Don Niosi 2^nd. Approved.

Adjourned at 8:47 am.

Respectfully submitted,

Laurie A. Helling, Secretary

Esmann Island Owner’s Association

Board Meeting

8-16-14

Board Members Present:

Dave Wagner called meeting to order at 8:00 with Ken Brandel, Doug Hinzman,

Don Niosi, Chris Miller, Jim Maguire, Laurie Helling, Donna Gilkes, in attendance.

Members Present:

Bob Gilkes, Linda Lampe, Ken Schmerbach, Tom Nagel, Bob Sims, Larry Brown, Linda Friday, Carol Buhman, Yvonne Roberts, Becky Shaffer, Cathy Schmitt, Ken Schmitt, Cristy Huvser, Kathy Davis, Linus Amling, Beth Greene, Paul Greene, Dan Vester, Dottie Reimer, Jeff & Robin Heising, Chad Williams, Steve Lampe, Cindy Miller, Rick Davis, Brian Hamling, Dennis Winders, Jr., Richard Staab.

Minutes:

Motion by Dave Wagner to approve board minutes of 7-19-14.  2^nd by Jim Maguire.  Motion carried.

Treasurer’s Report:

Motion to approve by Dave Wagner, 2^nd by Don Niosi. Motion carried.

Bills:

Current bills were presented and reviewed.  Doug Hinzman made motion to approve bills submitted, 2^nd by Ken Brandel.  Motion carried.

Building Permits:

• Chris Miller has been in contact with Laura Daniel at Iowa DNR, has begun gathering forms and information for the updated building permit packets.
• Discussion by board and island members present on permits needed both at the island and county level. Further research and discussion at September Board meeting.
• Any further motions to change permits will be tabled until more information is gathered and presented at September meeting.

New building permits:

• Presented by Chad Williams, Steve Lampe, Tony Ryerson, Wayne Jensen
• Motion by Chris Miller to approve.  Jim 2^nd motion. Approved.
• Lot 243 Tom Nagel
• Lot 111 Dick Staab

Property Ownership Changes:  None at this time.

Road Report:  Nothing to report at this time.

Old Business:

• New Esmann sign at Island entrance is finished. Discussion to remove old sign.

• Further discussion was held on golf cart identifications and requirements to apply lot numbers to carts.
• Board member will reach out to Abel Island regarding numbering carts for identification.

New Business:

• Discussion held on pros/cons regarding sand requests from members to be removed from sand pit for backfill for retaining (sea) walls.
• Don Niosi made a motion to allow Esmann Island members to only remove sand from the Esmann pit until Buck Creek sand pit is refilled.
  • Any sand removed by heavy equipment must be leveled off.
  • Lot owners will be held responsible for any road damage caused by heavy equipment (i.e. dump trucks) and/or machinery.
  • Chris Miller 2^nd motion.  Motion passed 3 to 2.

• Farm lease needs to be renewed by 9-1-14.
• Motion to renew contract Jim Maguire, 2^nd by Ken Brandel. Motion carried.

*REMINDER– Esmann Island Annual Golf Cart Parade

Sunday of Labor Day Weekend

Carts line up beginning at 9:30 a.m. at Maintenance Shed

Parade starts at 10:00!

Dave Wagner made motion to adjourn.  2^nd by Jim Maguire. Motion carried.

Next board meeting 9-13-14 at 8:00 am.

Respectfully submitted,

Laurie A. Helling, Secretary

Esmann Island Owner’s Association

Board Meeting

7-19-14

Board Members Present: Dave Wagner called the meeting to order at 8:00 a.m. with Mike Shaffer, Ken Brandel, Don Niosi, Jim McGuire, Doug Hintzman, Chris Miller and Donna Gilkes, Treasurer in attendance.

Members Present: Bob Gilkes, Mert Duffy, Becky Shaffer, Daryl Westcott, Cathy Schmidt, Ken Schmidt, Carol Buhman, Bob Sims, Larry Brown, Tom Nagel, Linda Lampe, Greg & Susy Apel, Tom Reimer, Ken Schmerbach, and Chad Williams

Election of Officers: Motion by Mike Shaffer, 2^nd by Doug Hintzman for Dave Wagner, President. Motion carried. Motion by Doug Hintzman, 2^nd by Jim McGuire for Mike Shaffer, Vice President. Motion carried.

Minutes: Motion by Jim McGuire, 2^nd by Chris Miller to approve board minutes of 6-21-14. Motion carried.

Treasurer’s Report: Motion to approve by Mike Shaffer, 2^nd by Jim McGuire. Motion carried.

Bills: Current bills were presented and reviewed. Motion to approve by Doug Hintzman, 2^nd by Chris Miller. Motion carried.

Building Permits: None submitted. Bob Gilkes reported Janet Ott, county zoning administrator, advised new permits to go through the DNR first and then to the county.

Property Ownership Changes: Lot 35 purchased by Tyler Albert.

Road Report: Thanks to Ken Brandel for the help with the railroad crossing.

Old Business

• Thank you to Terry Lubbers for serving on the board.
• Signage will be placed at North boat ramp “Esmann Island Residents Only”.
• Board is looking into trimming trees and bushes.
• Building permit packet is in progress.
• Motion by Mike Shaffer, 2^nd by Jim McGuire to require all golf carts list lot number on cart. Motion carried.
• Mert Duffy made board aware of agreement reached with Jerald Burco. Jim McGuire will keep us informed of progress.
• Island sign:       motion by Mike Shaffer, 2^nd by Chris Miller to approve bid by Tri State Lettering.

New Business:

• A donation was given by Ken & Denise Hawker in memory of Anne Hawker, our first secretary, who passed away May 12, 2014. Perennials and shrubs will be placed in the common area.
• Someone has been dumping ashes and garbage along the back road. We all live here, please pick up after yourselves.
• Bob Gilkes resigned as building committee chairman. Thank you for your many years of service.
• Next meeting will be August 16^th at 8:00 a.m.

Meeting adjourned at 9:15 a.m.

The board of directors moved into executive session to discuss the treasurer and secretary positions. Motion by Mike Shaffer, 2^nd by Jim McGuire to approve Donna Gilkes as treasurer and Laurie Helling as Secretary. Motion approved.

Respectfully submitted,

Dave Wagner, President