Esmann Island Owner’s Association
Board Meeting
9-20-14
Board Members Present:
Dave Wagner called meeting to order at 8:00 with Ken Brandel, Doug Hintzman, Don Niosi, Mike Shaffer, Chris Miller, Jim McGuire, Laurie Helling, Donna Gilkes, in attendance.
Members Present:
Bob Gilkes, Linda Lampe, Ken Schmerbach, Larry Brown, Becky Shaffer, Tony Reyerson, Don Sims, Chad Williams, Greg Apel, Susy Apel, Cindy Miller, Bruce Copeland.
Minutes:
Motion by Dave Wagner to approve board minutes of 8-16-14. 2nd by Mike Shaffer . Motion carried.
Treasurer’s Report:
No Delinquent Dues.
Clarification needed common grounds expenses.
Motion to approve by Dave Wagner, 2nd by Mike Shaffer. Motion carried.
Bills:
Current monthly bills were presented and reviewed.
Review of Island Property Taxes for Clayton County.
Review of bill for common ground work done at North Boat Ramp.
Dave Wagner made motion to approve bills submitted, 2nd by Don Niosi. Motion carried.
Building Permits:
Discussion of Lot #211- Chris and Bonnie Morris. Demolition of current structure and new construction. Lot owners waiting on county/DNR permits for new construction. Permit Committee member, Chad Williams, will check with lot owners on their temporary placement of carport & shed and building plans to report back to board at October meeting.
New building permits:
- None at this time
Property Ownership Changes:
- Lots #9 & #67 Going from Trunnel to Ron & Arlene Wulfekuhle.
- Lot #95 Going from Heller to Max Smith.
Road Report:
- Ken Brandel thanked Mary Eulberg for cutting down weeds and trimming along the back road.
- Doug Hintzman thanked Jeff & Robin Heising for adding landscape lights and other individuals for planting flowers at the Esmann Island sign area.
- Discussion held to get bids for Snow Removal for upcoming winter months. Members present have been pleased with snow removal efforts in the past by Friedlein.
Motion made by Ken Brandel to secure a 3 yr contract with Jeff Friedlein.
2nd by Mike Shaffer. Motion passed.
- Grass Cutting Service. Board will reach out to Steve Miller to renew contract, possibly to secure a 3 year contract as well.
Old Business:
- Update: Farmer confirmed renting farm acreage for another year at same rate.
- Dave Wagner will be contacting current garbage disposal contractor to possibly schedule an extra pick up for large items.
- Approximate date proposed: October 13. Need to confirm billing process with garbage company. Is direct billing to lot owner a possibility or will island be billed for all extra pick-ups?
- Chris Miller gave an update on new lot owner packet. Currently at 8 or 9 pages. Ongoing discussion for which permits should be included. It was thought to be a good idea by board members to board obtain copies of all county/DNR etc. permits (provided to us by lot owners) so as to have a record of building process going forward.
- Question was raised if non-lot owners (interested in buying a lot(s) or in the process of buying can obtain a “conditional” permit from board as long as interested party contacts a permit committee member and provides their intentions, plans, and necessary measurements. Dave Wagner stated the Board has extended “conditional” permits in the past. Board would want non-lot owner to provide copies of all county and DNR permits as well indicating their proposed plans for property once they become owners.
New Business:
- Esmann and Abel Island Recreational Vehicle Guidelines Document/
- Dave Wagner, in conjunction with Abel Island, discussed communicating guidelines for Golf Carts, ATVs, other recreational vehicles with consistent messaging for safety and responsibility.
- Discussion held on points covered and wording in the Vehicle Guidelines
- (rough draft)
- Mike Shaffer made motion to approve revision of guideline wording regarding sand area (common grounds).
- Dave will communicate our proposed change back to Abel Island before final approval at October meeting. Don Niosi 2nd. Motion approved.
- Boat Storage:
- Starting next week, boat owners with trailers still in maintenance shed will be asked to start removing them.
- Board Member Don Niosi is in charge of reviewing requests for current and any new boat storage. If you had boat in shed last year, you are grandfathered in for this current year. If you have not stored in the shed to date, you give name to Don Niosi to be placed on waiting list. If there is a cancellation people on list will be notified in order received.
- October boats can start to be stored in shed. May & June historically boats come out.
- $1 ft. for boats and $1.50 ft. pontoons per month. 6 months minimum.
- Discussion held on adding items (new business/concerns) to Monthly Board Meeting Agendas. Members wishing to add items/topics to a monthly board meeting agenda should be presented to a board member, ideally, at least a week ahead of scheduled meeting. *Exceptions may be considered depending on importance of topic concerned.
- REMINDER—Removal of sand from the pit is for Esmann Island members only! If you see unknown vehicles or individuals removing sand, please try and find out who these individuals are, or get their license plate number.
- October 18th next scheduled Board Meeting and last one for the year.
Doug Hintzman made motion to adjourn meeting. Don Niosi 2nd. Approved.
Adjourned at 8:47 am.
Respectfully submitted,
Laurie A. Helling, Secretary