6-21-14
Board members present: The annual meeting was opened for business at 10:06.
Board roll called: Dave Wagner, Mike Shaffer, Ken Brandel, Jim McGuire, Doug Hintzman, Terry Lubbers. Absent: Don Niosi. Donna Gilkes, treasurer and Helen Schwìetert, substitute secretary for the day.
Minutes: The minutes for the 2013 meeting were presented to the membership in the mailing. Motion was made and seconded. Motion carried and approved.
Treasurer’s report: There were several questions regarding balances, property assessments and money from the corp. Discussion was held and motion made to approve the report. Motion was seconded and approved by membership.
Reports of committees:
Road: Ken Brandel reported that the road had received a new seal coat, that 54 approaches to driveways were also sealed for fees, the south and north boat ramps were sealed and dry fire-well by the pond. The road is in good shape. It was reminded that if equipment coming to your property tears up the road, it is the owner’s responsibility to get some pea gravel from the pile and fix the portion of the road.
The railroad crossing is on the list of places to be fixed. Two places in town are slated this month with hopefully our approach following close behind. The road to the island will be closed for a period of 6 hours while the area is repaired. When the association is notified, the membership will be notified on the web site.
It was discussed that there are several residences that need to cut bushes that are hanging over into the road. The back road çould use some help and volunteers were solicited to do this. Please contact a board member if interested. Thank you to Mary Eulberg for running her bush hog to çlear the back road and making it look nice.
Again, the mention of speeding was brought up. It is up to us to patrol and talk to the offenders. This is where the number on the golf cart would be helpful for enforcement. It was also talked about the vandalism of late night golf cart riding and possible curfew for this. We have to be the enforcer of this.
The rock is in place and ready for engraving of the Esmann Island lettering and logo/eagle. Three fonts are sampled for the membership to look at. The board will decide and proceed on getting this done.
Dock: The dock has not been put in due to the high water. Possibility of further delays as river continues to rise. The dock and ramp are not for public use and parking of trucks and trailers has prohibited use of the area for island owners. A sign will be placed to show ownership has priority use of this area. Violators may be towed. We are allowed permission of our guests to use but please be considerate of owner’s use of the parking and move your vehicle and trailer so others can use it. A motion was made and seconded with approval to place the sign.
Not a true committee but there are many social events happening on the island
These will be put on the web site and posted on the bulletin board. Lots of fun events for island owners to partake of this summer and make it a true community feeling.
August 2 Bloody Marathon at the Millers/329
August 8 Music by the Mississippi at the Denners/458
Labor Day weekend Sunday/golf cart parade lineup at 930 and parade at 10
Many thank you’s to all the volunteers on the island that make this a great place to be for the summer and year round.
Election of directors: Ballots were collected and counted with results of Doug Hintzman and Chris Miller being elected. There was a tie for the remaining board seat between Tony Reyerson and Don Niosi. New ballots will be mailed for this position. (see addendum at end)
By laws were reviewed for the proposed ballot and ballots solicited from members not voting yet. Ballots collected and no results at the meeting were released due to time and not having completed the counting. Results will be posted on the web site. Email from the attorney from Dubuque was read by Cindy Miller. There was a motion to form a bylaw committee that was moved, seconded and defeated by the membership.
Sand replacement was discussed. The sand pit will be leveled for a cost of $6500. This was the low bid submitted. Money will be borrowed against the CD for payment of this project so as not to pay penalties on the monies or lose interest. Motion was made, seconded and approved by the association.
New business: Items of interest are July 5 Guttenberg fireworks, August 30 Abel Island fly in and the board is taking applications for treasurer and secretary. Please submit to the board for consideration
Other items discussed were having the building committee prepare packets with all the information needed to apply to the county, association and DNR to build on the island. It was suggested that the Board look into charging differently for improved/unimproved lots, charging according to lot size and not just lots in general. This would possibly require more money than the association could or should spend and discussion ceased.
Meeting adjourned at 12:00 pm.
Respectfully submitted,
Helen Schwietert/Temporary Secretary
Addendum: The election committee of Bob Gilkes, Kathy Schmidt and Becky Shaffer reconvened after the board meeting. All ballots were recounted several times. The final result was: Chris Miller, Don Niosi and Doug Hintzman were elected. The proposed bylaws were all defeated. #1: (69) no, (38) yes, #2: (70) no, (37) yes #3, (72) no, (35) yes
David Wagner, President
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