Date: 05/16/2026Time: 8:00am – 9:05amMeeting called to order at 8:00am by JoshLocation: Esmann OfficeFacilitator: Josh Geistkemper (President)Note taker: Nikki Lynch (Secretary)ATTENDEES Josh Geistkemper, President; Kate Hoffman, Vice President; Brett Flickinger, board member; Tim Plagge, board member; Terry Denner, board member; Gail Sherr, board member; Tim Stueck not in attendance, board memberOwners: Helen Schweitert, Shawna Koppenhaver, Dottie Reimer, Dick Downes, Steve & Michele VonHandorf, Wayne & Shelley Ahern, Landon & Nicole Geater, Dale Hoffman, Tom Nagel, Linda Lampe, Shauna Barton, Jason Leuken, Doug Hintzman, Curt & Denise DeBoer, Tim Hoffman, Cindy Miller (on phone)No motion to approve April minutes as there were none submittedREPORTS Report #1: Treasurers report of income/ expenses/ investments, etc Bills paid: No bills due Bank balance(s): TCD $197,000Report #2: Building Permits/Ownership Changes Doc has resigned from the building committee and that just leaves Jeff Brown as the only committee member. Josh suggested hiring an outside contractor to approve all building permits. He suggested his brother-in-law and Terry spoke with Moser’s as an option. This will increase the building permit costs to the Island owners but it will be a much easier and cleaner process due to lack of volunteer interest and issues during the winter when fewer people are on the island.Von Handorf’s are planning to extend their concrete driveway out to where the road connects. They will also be building a flood wall. Josh gave suggestions on how he connected his driveway to the road to ensure it is done properly. He stated the standard is generally a 2-3 inch tie into the road. Road deposit was collected. Wayne & Shelly Ahern submitted plans to demolish and re-build their cabin at the end of this season. They are awaiting approval from the building committee.Report #3: Committee Discussions (Submitted by Kari Winders) Balance as of 6/13/25: $9,098.49; Can donations: $1,811.80; Member donations: $100.00; Expenses: $3,108.11; Balance as of 4/25/26: $7,902.18 Over the last year, expenses included the addition of cement to finish the pickleball/basketball court and bench pads. We also purchased a Little Tikes playground set. We also used funds for replacement balls, pond equipment maintenance and golf cart parade prizes. Bussy Lake and high waters have not been helping and we will continue to work and monitor the situation. I have personally purchased a few trees this past year and had two others donated in memoriam. We are so blessed with this community. We have had some VERY generous donations this past year. Buddy Martens donated a hand-washing station for the pavilion. It is operated by a freshwater tank underneath. If you see it is ever low, feel free to fill it from your sink at home(takes a village). Just let your kids know it is not for drinking and only really for washing hands. We also have a state of the art playground set that is being installed. This was donated by Tammy Dillavou. This is in loving memory of Rick and Adam Schneider. It was a dream of Rick’s for his grandchildren and for all children to laugh and play and make wonderful memories. We are so very thankful for this gift to our island family. Again, a special thank you to the volunteering members who dedicate a significant amount of time and energy maintaining and improving the common ground areas, as well as sorting and returning cans. This has been vital to helping with purchases and continued purchases we make to maintain this space. Please continue to discuss the value of respecting these spaces with family and guests so we can continue to enjoy them for generations of Islanders. If you have any ideas for future improvements or have talents or time you feel would add value. Please contact Kari Winders, Mrs. Terri Denner, or Michele VonHandorf. If you would like to be a part of this committee, we would love to have you.Report #4: Roads Per Josh, it looks like we will wait another year before discussing road refinishingUNFINISHED BUSINESSItem #1: Pay HOA Pay HOA will go into effect and will be unlocked in June. Doug Hintzman will be at the annual meeting on June 20 to do a tutorial and answer any questions. This year, there will still be a hard copy mailer sent out to all owners, as well as emails for those who have submitted their emails. Going forward, you will have the option to pay online. All financials will be available for viewing, including the pond fund and all minutes will also be uploaded to this site.Item #2: Signage In 2024, it was recommended that additional signs were added to the pond area. Examples. 5mph, No Carts in the Pavillion, Yield sign at causeway area and cart path to pond. Also a stop sign at Timberlane and Hickory. Signs are in the office and awaiting installation. Item #3: Trail Cams: These will be installed soonNEW BUSINESSItem#1: New and Existing Board Members Josh will be resigning as president effective after the annual meeting. He has other commitments and is unable to fulfill his current term. Brett and Kate will not be running for a 2nd term. This leaves 3 open seats for the board. Please consider running for the board. It takes everyone to pitch in and help make our island great! In order to run for the board, you need to collect 25 signatures from other island owners. A copy of the nomination form will be on the Facebook page and there are copies available at the Island office. Remember, there is only one 1 signature per household regardless of how many properties are owned.Item #2: Secretary and Treasurer Position Adjustment Nikki has resigned as the secretary effective after the May meeting. Josh and Terry stated that going forward, these positions should be board members instead of volunteers who collect payment. The bylaws will need to be adjusted but the change will ensure that both of these positions will now fall under the umbrella of the board insurance. In the past, this has not been the case. In order to make this adjustment, there will be a vote on the annual meeting ballot. This must pass by over 50%. If this passes, the board will nominate each position in the closed meeting after the annual meeting. If this does not pass, the board will explore other options including hiring a separate accounting firm to assist with the treasurer position. Essentially, Pay HOA should help take care of a lot of these issues. Item #3: New Sheds and Garages In the past, new sheds and garages needed to have 51% livable space. However, per Terry, he feels this should also be something that is voted on to change. He stated that the county guidelines state that there needs to be water, a toilet and a bedroom which can be a small area, not the full 51%. Our bylaws should mirror the county. Kate suggested that the bylaws should be reviewed and brought up to date overall.Item #4: Raising of Dues There was a discussion of possibly raising the dues. Josh made a motion and Kate seconded the motion to do research regarding increases in expenses to justify increases. The board will then make a decision regarding this change.Item #5: Steps by Dock AreaTerry mentioned that at the edge of their property, in the water, there is an old set of steps that are concrete and Mike Sherr fell, thankfully with no injury. He mentioned that these should be replaced and suggested a metal pair of steps. Many owners stated that these were always there. There was discussion as to whether or not this falls under the island responsibility or under the Corps of Engineers. This is something that will need more research.Comments/Discussion with members in attendance Dale Hoffman stated that he was concerned that he had been approached by 5-6 people stating that someone was telling people he was not doing a good job at mowing and wanted to know if he was going to continue or if the board was going to replace him. The board stated that he was doing a good job and that he should continue mowing. Many others agreed that he was doing a fine job and the island common grounds look great.Dick Downes asked about the alliant energy poles and who will be responsible for removing the poles eventually, again. He has been to additional meetings and has brought up this concern. Josh stated that the poles are still being leased out to Mediacom so we do not know when that lease will expire and who will then be responsible for the removal. Dick suggested talking to the attorney to see who is responsible so that it does not end up being something the island is responsible for. Josh stated that he has emailed mediacom at least 7-8 times with no response. Josh suggested that he should call Mediacom to discuss this issue. He also stated we should determine how many people have mediacom on the island so they know how to proceed. He reached out to me and is requesting this be on the annual meeting agenda. I have passed along to the board.Tim Hoffman asked what the process is for voting a board member off of the board. He was told it should be in the bylaws. Removal of Directors: At any annual, regular or special meeting duly called, any one or more of the Directors may be removed with or without cause by a majority of the members and a successor may then and there be elected to fill the vacancy thus created. Any Director whose removal has been proposed by the members shall be given an opportunity to be heard at the meeting.The board is looking for volunteers to help with the following:Building Committee MembersBoat Storage Committee (there is a running list of boat storage members and a waiting list to be managed)Can SortingHelp keeping the turnaround area by the dock weeded and cleaned upCrew to help with the new dock moving forward, this year is coveredFireworks will be July 4th and there will be the option to donate on the Annual meeting ballotHoffman’s and Von Handorf’s will also be doing fireworks for all to enjoy on July 3rd.Annual Meeting June 20th @ 9amGeneral reminder: Please be sure that you are cleaning up after yourself on the island. There has been an increase of litter around the island. Be sure that we are all working together to keep our island clean! Motion to adjourn @ 9:05am by Kate and 2nd by GailRespectfully submitted by Nikki Lynch, Secretary