May Board Meeting Minutes

Esmann Island Owner’s Association

Board Meeting

May 2, 2015

 Board Members Present:

Dave Wagner called meeting to order at 8:00 a.m. with Ken Brandel Chris Miller, Mike Shaffer, Don Niosi, Jim McGuire, Laurie Helling (Secretary) Donna Gilkes, (Treasurer) in attendance.

Members Present:  Bob Gilkes, Tom Reimer, Dottie Reimer, Kathy Davis, Rick Davis, John Moreland, Dick Downs, Ken & Cathy Schmitt, Linda Lampe, Ken Schmerbach, Dick Stab, Carol Buhman, Mert Duffy, Bob Sims, Tony Reyerson, Becky Shaffer, Steve Lampe, Larry Brown, Jan Copeland, Mary Sheppard, Cindy Miller, Mark Moser.

Minutes:

Board minutes of 9-20-14 were read. Motion made to approve by Mike Shaffer and 2nd by Ken Brandel. Motion carried.

Treasurer’s Report:

Treasurer’s Report was handed out to board members for review. Motion to approve the Treasurer’s Report by Jim McGuire. 2nd by Don Niosi. Motion carried.

Bills:

  • Current bills were presented and reviewed.
  • Mike Shaffer made motion to approve bills submitted. 2nd by Don Niosi. Motion carried.

Building Permits:

  • Ken Brandel submitted permit to construct a sea wall. All paperwork was in order. Don Niosi made a motion to approve. Mike Shaffer 2nd. Motion carried.
  • Donna Gilkes brought to the board’s attention a portable shed on a property that wasn’t within setbacks.
    • Discussion to contact property owner to move the portable shed within setbacks.

 Property Ownership Changes:

Lot # 284       Trunnel to Zearley

Lot # 302-213 McDowell to Jeff Brown

Lot #292         Greg Schneider to Steve & Mary Sheppard

 Road Report:

  • Roads are fine at this time.

NEW Business:

  • 2 board positions will be open for voting at June Annual Meeting.
    • President (Dave Wagner) and board member (Ken Brandel)
    • Nominee forms and voting forms will be mailed by May 28th.
  • 2015 Annual Meeting will be held June 13th.
  • Motion to suspend Board Meeting first weekend of June in lieu of holding immediately after the annual meeting on June 13th. Mike Shaffer made motion to approve, and 2nd by Chris Miller. Motion carried.
  • Donna Gilkes will be resigning her Treasurer position in July, so any interested parties can be contact any current Board Member to be considered for the position.

New Dredging activity:

The Corps of Engineers has contracted a private company (Brennan) to remove sand from McMillan Island. The company gave a presentation to show and explain the sand pumping process. The company has gone around the island and placed a pipe through the slough for sand to be transported to the Buck Creek road site holding area.

They will not physically be on the island for the actual pumping process; however did submit a request when the process is complete, to possibly drag sections of the pipe back into the island sand pit to be cut up and use the back road to truck it away. The pumping process would not begin until later in September and last approx. 30 days.

After the company representatives left the meeting, discussion was held regarding their request to use “rent” our sand pit area and back road just for the pipe removal process. .

  • Tabled for further discussion at June meeting.

 Hawkeye Sanitation Presentation:

           Discussion was held for our current sanitation/trash pick up service. Island contract with Hawkeye Sanitation will be up in July and a company representative asked to present a new plan to the board. 

  • Hawkeye Sanitation submitted a tentative proposal to raise rates. Basically the rates (per household) have remained the same since 2008. Rates would increase from $10.48 to $12.00 with 3% increments in the next 5 year period.
  •  Discussion held on possible recycling service (options) for island.
  • Members voiced some concerns about only having one provider (Hawkeye) present a proposal.
  • Tabled for further input and discussion at June Annual Meeting.

Old Business:

    • Last fall, Don Niosi brought to the board attention a washout on the 2nd street boat ramp. Don took photos of the tubes that come out of the ramp. Some action should be taken to repair it before it collapses. Board member will contact Freidlein to look at it and propose a fix.
    • Also some discussion on possibly getting a price from Freidlein to move rocks and level off the drop off at the North Boat Ramp.
    • Reminder for Tom Nagel to submit his invoices for paint, etc. maintenance for the North Ramp. Thank you for your assistance Tom!
  • Per the October 2014 Board Meeting, REMINDER that dues were increased for 2015!
  • Residential lot are now $200
    • Non-residential lot are now $100. 

 

Mike Shaffer made motion to adjourn at 9:25 am. Ken Brandel 2nd. Motion approved.

Next Meeting will be June 13, 2015.

Respectfully submitted,

Laurie A. Helling, Secretary

 

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