Welcome To Esmann Island

Esmann Island Owner’s Association

Board Meeting

June 24, 2017

 Board Members Present:

Meeting called to order at 8:00 am by Doug Hintzman. Board members present: Tom Reimer, Chad Williams, Tony Reyerson, Bruce Copeland, Terry Denner. Newly elected members: Jane Ertl and Bob Buhrow. Also present were Helen Schwietert (Treasurer) Laurie Helling (Secretary)

Members Present:   Bob & Donna Gilkes, Steve Lampe, Bill Allyn, Wayne Jensen, Chris Miller, Doug Hintzman

First Order of Business—Election of Board Officers for 2017-2018

• Nomination of President: Terry Denner  1^st Jane Ertl,  2^nd Tom Reimer  Nomination accepted. All in favor. Motion Passed.
• Nomination of Vice-President: Jane Ertl 1^st by Tony Reyerson, 2^nd by Terry Denner. Nomination accepted. All in favor. Motion passed.

New Board 2017-2018

President: Terry Denner (641) 330-3487 ~ 808tnt@gmail.com

Vice-President:  Jane Ertl Root (563) 590-3032 janeertl@gmail.com

Tom Reimer   (319) 231-5498 ~ implasterman@aol.com

Chad Williams   (319) 533-9663 ~ williamshardwood@aol.com

Tony Reyerson   (608) 386-2199 ~ treyerson@hotmail.com

Bruce Copeland (319) 721-1779 ~ bcopeland56@gmail.com

Bob Buhrow (319) 231-3040 ~bfloorsnmore@msn.com 

Minutes:

• Motion by Tony Ryerson to approve board minutes of  5-20-2017. 2^nd by Chad Williams. Motion carried.

Treasurer’s Report:

• Motion made by Bruce Copeland to approve Treasurer’s report. 2^nd by Tom Reimer.  Motion carried.

 Bills:

• Bills Presented:  Utilities, Lawn Mowing, Bi-County Disposal. Tony Reyerson made motion to approve, 2^nd by Bob Buhrow. Motion carried.

Building Permits:

• Alan Johnson- 466 River View-Permit to build new sunroom on existing deck footprint. (Building Committee & Board APPROVED.)
• Phil & Linda Lampe -Lots 257-258, Revised building plans for 8 X 10 deck in front, and 8 X 12 deck in back.(Building Committee checked setbacks, approved and Board APPROVED)
• Brodigan Permit- Detached Building/Garage. Waiting on DNR permit and need separate Road deposit check (Approved PENDING DNR PERMIT) )
• Kimler- Lots 412-414 Permit to construct house- (Approved PENDING DNR PERMIT)
• Bill Allyn—Lot 3, build deck for Pool. (Building Committee & Board APPROVED.)
• Earl Burkle-Need to Submit Check for permit on Lot 11
• Sam Helling-Permit to move free standing car port from Brodigan property to 450 White Oak. (Setbacks Building Committee & Board APPROVED)

Property Ownership Changes:

• Mike Lynch from Larry Brown. Lots 213, 214

Road Report:   Address the pothole on front road onto island as brought up by Bob Gilkes in Annual meeting.

Boat Storage Committee:  If interested in storing boat trailer in Association Shed for the summer, contact Don Niosi. First come first serve.  $30 per trailer.

 Ramp Committee:  Based on Approval Vote at Annual Meeting, Board will move forward. See notes in Old Business.

Beautification Committee:  Nothing to report

Pond Committee:  Based on annual meeting discussion, Kari Winders will move forward with research on cost, & options for pond clean up.

Old Business:

• North Ramp-.
  • Terry Denner has paperwork prepared and will send the forms to DNR/Corps of Engineers in Rock Island.
  • Discussion held on getting 3 solid bids and final figures (Friedlein, Willie, and Vondehaar) to be presented at next meeting.
  • Tabled until July meeting.

New Business:

• • Discussion held on next steps to research possible Storage Unit building on island.
    • Need to research building types, sizes
    • Comparative rental rates
    • DNR approvals
    • Contract cost estimates
      • Tabled until July meeting.

REMINDER:  ANNUAL ASSESSMENTS DUE BY AUGUST 1^st. 

• MAIL TO:
  • Esmann Island Assoc., 356  1^st Avenue, Guttenberg, Ia 52052

Any assessment not paid by August 1, 2017 will be assessed an interest charge of 12%. Please inform the secretary or treasurer of any changes or corrections in your name, your mailing address, or your lot information, including sale of property when you pay your assessment.

Next Board Meeting will be Saturday, July 15th at 8:00 am.

Motion made by Terry Denner to adjourn at 12:40  2^nd by Bruce Copeland. Motion approved.

Respectfully submitted,

Laurie Helling

Secretary

Esmann Island Owner’s Association

Annual Meeting Minutes

June 24, 2017

Call to Order:  The Annual Meeting was called to order at 10:08 a.m. by President Doug Hintzman.  Doug Hintzman made note that the Annual Meeting notice was mailed June 12-13th, 2017.

Board Roll Call:  Present were President Doug Hintzman, Vice-President Chris Miller, Board Members Tom Reimer, Chad Williams,Tony Reyerson, Bruce Copeland, and Terry Denner. Treasurer: Helen Schwietert and Secretary Laurie Helling also present.

Annual Meeting Minutes of 6-18-2016 were announced.

• Doug asked if any members present preferred the minutes to be read aloud. There were no requests or questions regarding minutes by members present, so therefore a motion was made to waive reading of minutes.  Dave Koopman made motion, Bob Gilkes 2^nd.  All approved. Motion Passed.

Treasurer’s Report:

• Cash Flow and Balance Sheet presented by Doug Hintzman.
  • Donna Gilkes raised question on amount of expenditures in Common Grounds.
    • Helen Schwietert presented and read itemized list to members present.
      • Tree Cutting & trimming along back road in the fall
      • Excavation by Friedlein for ramp repair
      • Dock materials for North Ramp
      • Lawn Mowing Services
      • Garbage Pick Up
        • Discussion held on Bi-County Disposal to explain the variance on the total vs. months billed.
      • Doug asked for a motion from the floor to approve the Treasurer’s Report. Bob Gilkes made the motion, 2^nd by Ken Brandel. All approved. Motion Passed.

Reports of Officers:

• Road Report –(Tom Reimer)
  • Road remains generally in good shape at this time
    • Bob Gilkes mentioned a pot hole on the road entering the island before the Abel Island entrance that needs to be filled in and patched.
      • Board members will go check it and see if they can fix it
    • REMINDER for ALL OWNERS to trim low hanging branches and bushes/trees along the road/streets bordering their lots to keep sight lines as clear as possible and safety reasons. There are several areas that need to be trimmed back!
    • PLEASE push gravel back off the road after construction. When any construction occurs on your property you are responsible for the road conditions and directly tied to your road deposit that accompanies permits.
    • A big thank you to Island Members who assist in keeping trees and shrubs etc. in check along our common grounds!
    • If you notice any areas of concern on the roads, please let any board member know!
  • Esmann Web Site: Site was down for a couple months due to hacking and viruses but is currently functional. Apologies for any lapse of communication it caused

 Report of Committees:

• Dock Committee –
  • HUGE THANK YOU to Terry Denner and several other members who purchased materials and rebuilt the North Dock over the winter. It looks great!
  • North Ramp condition will be discussed further under Old Business.
    • Friedlein Excavating completed pulling of rocks and silt from the ramp area 2016
    • Repair work on 2^nd St ramp was completed by Friedlein Excavating in spring 2016
  • Landscaping & Beautification Committee: AGAIN, a HUGE THANK YOU to Cindy Miller, Mary Eulberg and everyone who has helped plant perennials, trim weeds, etc. around the island, pond, boat ramps, and back road.
  • Pond Committee:  Kari Winders represented the Pond Committee. Kari had sent out a survey in 2016 to address the interest of membership in improving the Pond itself and common grounds. Overall responses were very positive in wanting to see the pond cleaned up and usable for the future.
    • There is now dock installed at the pond for fishing and launching kayaks. A huge thank you to members who made that possible!
    • Kari recently sent an email to the Island Event email list regarding information on someone who may have the machinery to excavate the silted in area.
      • Discussion held on getting formal bids from area contractors but also possibly from groups that work specifically with dredging & maintaining ponds.
      • Discussion held on renegotiating lawn mowing contract to include cutting and weed trimming around edge of pond. High water prevented that from happening this spring. Board member will contact.
        • Also brought up was a need to get a brush hog to cut back the willows that are growing wild on the east side edge of the pond by entrance road.
• There was a nomination of a proposal by board for Kari Winders & Pond Committee to pursue options for the pond, pursuant of further research and cost to be brought to the board.  Kari made motion and 2^nd Jan C. 2nd Show of hands among owners present, 53 For–1 Against. Motion Approved to move forward, collect bids, options and present at a future Board Meeting.
• Event Committee:
  • Cindy Miller will continue to post the EVENT calendar on the Island Bulletin Board for those who do not have computer access.
  • The Events calendar is also emailed to members.
  • If you wish to be on the email list for events and aren’t already, please contact Cindy Miller.
  • If you are hosting an event, or would like to add an event to the calendar now or future, contact Cindy Miller.
  • THANK YOU to all the island members hosting great and fun events!

Election of new Board Members:

• Doug Hintzman and Chris Miller have fulfilled their term obligations and are not seeking re-election.
  • Thank you so much for your service to the Board for several years!
• There were no nominees prior to Annual Meeting, thus nominees were accepted from the floor.
• Nominations from the floor was opened by Doug Hintzman.
  • The following members accepted the motions and were placed in the election.
    • Chip Flory *Donna G. made motion, Tom R. 2nd
    • Bob Buhrow *Chip F. made motion, Cindy Miller 2nd
    • Jane Ertl *Chris Miller made motion, Terry Denner 2nd
  • Since there were 2 Board openings, and 3 candidates, President Doug Hintzman asked the members present to fill out ballots to be collected and counted. Results were announced before end of meeting.
  • Tom Nagel had a quick question about Proxy voting. Board only takes member/owner votes present at meeting for the nominations from the floor.

• NEW BOARD MEMBERS ELECTED:
  • Jane Ertl Root &  Bob Buhrow

OLD BUSINESS:

• The Clayton County & City of Guttenberg Proposal for a multi-use trail from Marina Road to Buck Creek Rd. has been put on hold due to budgetary cuts.
• GARBAGE –Bi-County Disposal
  • Discussion held on satisfaction with new garbage service.
  • Everyone present seems very happy with service.
  • The employees are courteous and place garbage containers back where they were.
• Bi-County will pick up large items like appliances but you need to contact them ahead of time: 563-875-9076
• Local scrap dealer you can contact named Laverne: 563-252-9187
• 911 List: A new 911 list will be revised after annual meeting with address and ownership changes. Will be emailed. If you absolutely need a hard copy and can’t print from the email contact Laurie Helling, Secretary.  This list will include 911 address, owner name/home address, and Lot numbers only.

• PLEASE NOTIFY Laurie Helling (Sect) as needed with any address changes, email changes, property changes so we can maintain clean and up to date information! Thank you!  lahelling24@gmail.com

NEW BUSINESS:

• PROPOSAL A: NORTH RAMP REPAIR
  • Proposal A was on the annual mailing ballot in order to gauge interest in the membership for moving forward with the North Boat Ramp repair.
  • The Board proposes to repair and reconfigure north boat ramp to better serve the membership, up to a maximum expenditure of $25,000.
    • Doug Hintzman explained the ramp itself has cracked, the silt continues to fill in and current is very strong in current position.
    • The silt and rocks were dug out by Friedlein last year.
    • A 30 X 16 cement slab would be poured on site and then placed in river at a slight 42 degree angle to the south.
    • DNR & Corps of Engineer forms are ready to be sent to Rock Island Office
    • Discussion followed and questions answered to the best of the board’s ability pursuant to voting by membership whether or not to proceed on finalizing bids and repair.
      • Votes counted and Proposal A was Approved by a wide margin (78 Yes-7 No) to move forward with proper permission forms from the Corps and collect bids.

PROPOSAL B:   POSSIBLE STORAGE UNIT BUILDING 

• Proposal A was on the annual mailing ballot in order to gauge interest in the membership to before moving forward with other ideas, possible costs etc.
  • The Board proposes constructing a storage unit building on common ground. Units would be rented to Esmann owners as an idea for a future Association revenue stream.
  • Doug Hintzman again explained this is just an “idea” at this point.
  • Board discussed possibly constructing storage unit building on island common ground as a benefit to members and possible income stream in future.  Would island members want storage on the island for boats, golf carts, personal belongings?
  • Discussion held:
    • Storage unit building could possibly be 60 X120 with stalls wide enough for pontoon storage, with movable walls to adjust unit size.
    • Available to island members, would need to determine cost per foot and/or stall based on size.
    • Would be built on common ground, probably connected to current island shed.
    • Some concerns raised about security and liability, all of which would be discussed more fully in future.
    • Brian Hamling voiced concerns of having a large building across from his property and in general using green space when there is so little left.
    • Other members concerned other green space/open lots are being bought up just for the construction of big garages and sheds now, and having extra units available would alleviate some of that activity. Cindy Miller said we should keep open lots for homes and new families/members not garages or sheds.
    • Bob Sims said if there was a new building put up it would have to meet all the DNR guidelines (above flood level) etc. which could drive up costs and was doubtful of it being able to really produce steady revenue unless every unit is rented every year.
    • IF the majority of votes are YES and IF people are interested, then the board is just taking steps to looking into this further, approximate costs, options etc. **Nothing would be done in the future without membership participation and approval. This is just the approval to research it and present more detailed options at some point in the future.
    • **Votes counted and Proposal B Approved by a narrow margin (43 Yes -40 No) to at least research options.

• MOSQUITOES: Member Bob Sims brought up the concern that mosquitoes seem really worse this year and wondered if anyone had thought about or checked into spraying?
  • Discussion held on DNR concerns, member concerns with kids, pets etc.
  • Some members did hire someone to spray/fog yard but would have to be repeated after rain.
  • Other members are trying more natural (non-chemical) methods. One being:
    • 1 Large bottle CHEAP BLUE Mint Mouthwash
    • 3 Cups Epsom Salt
    • 3 Stale Beers
    • Mix together until Salt is dissolved
    • Spray on grassy areas, around your decks, fire pits, etc.
      • Get rid of standing water around your home, trim high grass, weeds
      • We are not saying this works but it’s worth a try!! Several members said it did work for them!

• SAND PIT & Additional Pond common ground IDEAS?
  • Cindy Miller is open to member suggestions for more ways to utilize the sand pit area, possibly Sand Volleyball net, horseshoe pit, and play area. Etc. Please contact Cindy with ideas.
• ISLAND GARAGE SALES:
  • Contact LaDonna Nagel if you are interested in participating in an all island Garage sale, tentatively set for a weekend in August.

MEMBER REMINDERS: 

• FIREWORKS: PLEASE BE COURTEOUS of all Island Members, especially at Sand Pit area. We are asking for Fireworks to please STOP AFTER 11:00 PM.   Please inform guests, family members to finish by 11:00 pm and to clean up the next day! Thank You!!
• ALL VEHICLES including 4 wheelers, go-karts, scooters, mopeds, Cars, etc. OBEY THE SPEED LIMIT! PLEASE inform your Guests about our road rules and speed limit!
• GOLF CART OWNERS—Members raised concerns of very young drivers in carts this summer! Please, please, do not let young children drive (under 11-12) unaccompanied/unsupervised in your golf carts. Young drivers ideally should have someone with them who at the minimum a permit or license. Safety first always!
• Recreational Vehicle Guidelines were jointly agreed upon between Esmann and Abel Island in 2015 for identification of carts, cart safety for drivers and riders.
  • It is strongly recommended to have members check insurance policies to cover golf carts and recreational vehicles.
  • With more golf carts and other recreational vehicles on the island roads than ever in years past, it is of the utmost importance to all island members to adopt a “safety-first” attitude

General Reminders:

Reminder: Esmann Island Fireworks (sand pit) July 8^th when dark! (930ish) *PRE-FIREWORKS PARTY & BAND (ViceBox) at Kari & Dennis Winders “Garage Mahal” on Timber Lane Rd. Meat provided, Please bring a Dish/Dessert to Pass and your own beverages Good-Will Donations will be accepted for Esmann Fireworks Fund and Pond Committee!  5:30-6:00pm

Reminder:  Abel Island Fly In (Saturday) Aug 19^th 2017

Reminder:  Esmann Island Golf Cart Parade, Labor Day Weekend-(Sunday morning) Sept. 3, 2017

Doug Hintzman asked for a Motion to Adjourn. Motion made by Chris Miller, 2^nd  by Chad Williams.  Motion carried and meeting was adjourned at 11:33 pm.

Thank you very much for your participation and input in our Annual Meeting!

Have an ENJOYABLE & SAFE Summer!

Respectfully submitted,

Laurie Helling, Secretary

Esmann Island Owners’ Association

 June 11, 2017

NOTICE OF ANNUAL MEETING

Date:   June 24^th 2017—10:00 a.m. sharp

Esmann Island Association Building             *BRING YOUR OWN SEATING*

AGENDA

1. Call to order, Board Roll Call

1. Meeting Notice
2. Reading of Minutes of Preceding Meeting (Last year minutes included)
3. Reports of Committees
4. Election of board members (2 Positions) *PLEASE NOTE: We did not have any nominees at the time of mailing, therefore, we will attempt to fill remaining positions during meeting.  PLEASE mail or bring BALLOT with you if attending meeting.
5. Old Business
6. New Business

The Board wishes to thank all members who have helped out this past year. With volunteer cooperation, we again have been able to keep our association dues in line, and have been able to continue improving and enjoying our community!

Any questions should be directed to the current board

President:  Doug Hintzman   (319) 296-2844 –doughintzman@gmail.com

VP:  Chris Miller   (319) 533-2281 – classicremodel@aol.com     Tom Reimer   (319) 231-5498 – implasterman@aol.com

Chad Williams   (319) 533-9663 – williamshardwood@aol.com     Tony Reyerson   (608) 386-2199 – treyerson@hotmail.com

Terry Denner  (641) 330-3487 – 808tnt@gmail.com       Bruce Copeland (319) 721-1779 – bcopeland56@gmail.com

Treasurer:  Helen Schwietert (563) 608-2994 – hezzypoo@gmail.com  Sect. Laurie Helling (563) 542-8144 lahelling24@gmail.com

Board Members Present:  

Meeting called to order at 8:00 am by Doug Hintzman. Board members present: Chris Miller, Doug Hintzman, Tom Reimer, Chad Williams, Tony Reyerson, Bruce Copeland and Terry Denner. Also present were Helen Schwietert (Treasurer) Laurie Helling (Secretary)

Members Present:   Don Niosi, Wayne Jensen, Ken Brandel, Larry Brown & Bob Sims

Minutes:

• Motion by Chris Miller to approve board minutes of 4-15-17. 2^nd by Tony Reyerson. Motion carried.

Treasurer’s Report:

• $5K Transfer out of money market to cover incoming bills.
• Per last month’s discussion Doug Hintzman did some research on CD rates/returns. The current rates are very low. Discussion held and decision made to keep money where it is currently. Wait and see if rates improve in the future.
• Motion made by Tony Reyerson to approve Treasurer’s report. 2^nd by Chad Williams.  Motion carried.

 Bills:

• Bills Presented:  Utilities, Friedlein Snow Removal, Tax Preparation-Wagner Acct. Service,  Treasurer wages. Bi-County Waste Removal, Weed Spray (2.5 gal herbicide) between back road and farm field-Wayne Jensen.
• Treasurer order 1 box checks, review Lawn Mowing Contract and coverage.
• Tom Reimer made motion to approve, 2^nd by Chad Williams. Motion carried.

Building Permits:

• D. Brodigan Permit- Detached Building/Garage.  Member is waiting on DNR permit and sign off from Building Committee. (Approved “Pending” DNR permit & Building Committee OK)
• K. Brandel Permit-Cement Pad & Garage addition (Approved)
• Discussion on outstanding permits from 2016.
  • Checking on completed projects and current progress with open permits.
• Motion made by Terry Denner to approve Brandel permit, 2^nd by Tony Reyerson. Motion carried

Property Ownership Changes:

• None reported at this time

Road Report:  

• Dick Staab will be contacting road sealant company to repair some issues to the road at his residence. While they are here, board will see if anything else needs to be addressed.

Boat Storage Committee: Nothing to report at this time

Ramp Committee:  See discussion points under Old Business

Beautification Committee:  No committee members present to report

Pond Committee:  No committee members present to report

Old Business:

• North Ramp-
  • Terry Denner has paperwork prepared. Will need to apply to DNR as if it were a retaining wall.
  • Modifications under consideration include digging out silted in area, moving the ramp angle slightly, extending the ramp, getting and dropping in a new precast ramp.
  • Discussion held on getting 3 solid bids/figures (Friedlein, Willie, and Vondehaar),  determine max budget, and placing ballot on Annual Meeting mailing for approval to improve ramp.
  • Options will be presented in Annual Meeting Mailing and for discussion/vote at Annual Meeting in June.

New Business:

• Discussion held on how to better secure the doors on the big shed while boats and trailers are being stored over winter/summer.
• Tony Reyerson said the farmer currently leasing field asked for permission to hold barbeque for members of an ag-group on the field property.  Tabled until more details and dates are given.
• Building additional island storage building?
  • Doug brought up a topic for discussion related to the shed and island storage.
    • Is there a need or demand for additional storage on the island?
      • Ideas include:
        • Either a separate pole building or attached to existing shed, 40 X 12 X 120 ft building, divided into 10 storage units, for boats, trailers, additional personal property etc.
        • If room and enough interest, double the storage to 20 units?
        • Need to be careful not to encroach on field as that would switch tax designation for property.
        • Keeping our non-profit status in mind, the idea would be to generate income that would allow for yearly dues to remain capped and perhaps eventually be lessened?
        • Rental to Island members first, $100 month.
        • Max Budget ballpark figure discussed $80-90K (Tabled for further discussion at annual meeting)
      • Motion made by Doug to include a question/proposal on the ballot in annual meeting mailing to gauge interest by island membership. 2^nd by Tony Reyerson. All in favor to include in mailing. Motion passed.

REMINDER:  TWO (2) BOARD MEMBER OPENINGS  Need to be Voted on by/at Annual Meeting!

 VOLUNTEER NAMES NEEDED by June 7^th for inclusion on ballot to go in annual mailing.

• If interested, please see current board member to get ballot approval form or email Laurie Helling Secretary: lahelling24@gmail.com
• If you are new to running for the board, you need a ballot approval form and 25 member signatures prior to being placed on ballot!
• This is OUR island community. We are all invested in it now and for the future. Be involved and please consider taking a turn on the Association Board!

ANNUAL MEETING will be held JUNE 24^th 2017—10:00 am.

Motion made by Doug Hintzman to adjourn at 9:21 2^nd by Bruce Copeland. Motion approved.

Respectfully submitted,

Laurie Helling

Secretary

Board Members Present:

Meeting called to order at 8:03 am by Doug Hintzman. Board members present: Chris Miller, Doug Hintzman, Tom Reimer, Chad Williams, Tony Reyerson, Bruce Copeland.  Absent: Terry Denner.  Also present were Helen Schwietert (Treasurer) Laurie Helling (Secretary)

Members Present:    None

Minutes:

• Motion by Bruce Copeland to approve board minutes of 10-15-16.  2^nd by Tony Reyerson. Motion carried.

Treasurer’s Report:

• Proposal by Doug Hintzman to move $60K to CD’s. Discussion held. Chris Miller made motion to approve proposal. Tom Reimer 2^nd. All in favor, no opposed. Motion carried.
• Bills approved: Utilities, Snow Removal, Tax Preparation, Safety Deposit Box, Sect wages, Dock Insurance, Lawyer free.
• Motion made by Chris Miller to approve Treasurer’s report. 2^nd by Tom Reimer. Motion carried.

Bills:

• Bills Presented:  Utilities, Snow Removal, Tax Preparation, Safety Deposit Box, Secretary wages, Dock Insurance, Lawyer free.
• Tom Reimer made motion to approve, 2^nd by Chad Williams. Motion carried.

Building Permits:

• No new permits presented at this time
• Discussion on outstanding permits from 2016. Check progress.

Property Ownership Changes:

• 366 Riverview –Greg & Susie Apel to Steve & Allison Elwood

Road Report:  

• Discussion on heavy equipment activity that occurred during spring road embargo and if it caused any damage to road.
• Discussion held on getting a new Road Embargo sign or banner for placement at island entrance.
  • Doug Hintzman will check on options.
• No other issues/concerns known at this time.

Boat Storage Committee: Nothing to report at this time

Ramp Committee: 

•  North Dock Ramp repaired and refurbished. Big thank you to Terry Denner and volunteers for their efforts over the winter to finish it.

Beautification Committee:  

• REMINDER to members: Do Not Spray Weed Killer along back road. Wildflowers and perennials have been planted along the slough side.  Thank you to Mary Eulberg and all volunteers that help keep our island community beautiful.

 Old Business:

• North Ramp
  • Discussion ongoing for repair sometime this summer.
  • Options under consideration include digging out silted in area, moving the ramp angle slightly.
  • Tabled for next meeting when Terry Denner will present progress report.
  • Options will be presented at Annual Meeting in June for Member discussion/approval.

New Business:

• Laurie Helling (Secretary) voiced concerns regarding Esmann Website. Ongoing technical issues with security of site. Administrative side inoperative currently. Laurie is working on resolving the technical issues and possibly exploring other options outside of WordPress for website hosting.
• 2 –BOARD MEMBER OPENINGS in June. VOLUNTEERS NEEDED!
  • If interested, please see current board member to get ballot approval form.
  • This is OUR island community and we are all invested in it now and for the future. Be involved and please consider taking a turn on the Association Board!

REMINDER:  Now that more and more of our members are back on the island for the season, PLEASE adhere to the 15 mph Speed Limit and make sure your guests are aware of our island rules as well!

Safety first everyone!

Next Board Meeting will be held May 20, 2017, 8 am.

 Motion made by Tony Reyerson to adjourn at 8:50. 2^nd by Bruce Copeland. Motion approved.

Respectfully submitted,

Laurie Helling

Secretary

Hi everyone!

Great News! The Website is back up and running….Had all kinds of technical issues as we entered April with malicious malware files and a corrupt operating file but looks like we are good to go!  April Minutes will be posted shortly and maybe a few new postings under Island Wanted/Selling etc.

REMINDER:

• 2 –BOARD MEMBER OPENINGS in June. VOLUNTEERS NEEDED ASAP!
  • If interested, please see current board member to get ballot approval form.
  • This is OUR island community and we all are invested in it now and for the future.
  • Be involved and please consider taking a turn on the Association Board!

Thanks for your patience on the website and delayed communication outage!!

Laurie Helling

Secretary

Esmann Island Owner’s Association

Board Meeting

October 15, 2016

 Board Members Present:

Meeting called to order at 8:03 am by Doug Hintzman. Board members present: Chris Miller, Doug Hintzman, Tom Reimer, Chad Williams, Tony Reyerson, Bruce Copeland and Terry Denner.  Also present were Helen Schwietert (Treasurer) Laurie Helling (Secretary)

Members Present:   Bob Sims, Larry Brown, Dick Staab, Ken Brandel, Don Niosi, Wayne Jensen, Steve Lampe, Carol Buhman, Mert Duffy, Lenore Hanson, and Sandy Leiss.

Minutes:

• Motion by Chris Miller to approve board minutes of 9-17-16.  2^nd by Tony Reyerson. Motion carried.

Treasurer’s Report:

• All assessments have now submitted to Treasurer. Farm land rent collected. Discussion held on  shopping around for some new CD’s for the account. Doug Hintzman will be in charge of looking for CD’s.Motion by Doug Hintzman to approve Treasurer’s Report. Bruce Copeland 2^nd. Motion carried.
• Doug Hintzman presented Proposed Budget for 2017.  Discussion held on if any adjustments need to be made. No changes were made. Motion by Tony Reyerson to accept proposed budget, 2^nd by Tom Reimer. Motion carried.

Bills:

• Submission of Bills for Bi-County, Utilities, Secretary & Treasurer Compensation.
• Pre-approve Bi-County for the next few months and possible snow removal since this is last meeting of year. Motion to approve payment of bills by Chad Williams 2^nd by Tom Reimer. Motion carried.

Building Permits:

• New Permits submitted:
  • Tony Reyerson 401 Riverview Rd. Adding steps to upper deck, north side.
  • Wayne Jensen 472 Riverview Rd Reconstructing deck & screening
  • Dick Staab 412 Breezeway-Garage w/rooms above
  • Jeff Zearley 439 Timber Lane Storage Shed 12 X 12
• Chris Miller made motion to approve. 2^nd by Tom Reimer. Motion carried
• Other:
  • Burco- Drawing given to Terry Denner without permit.  Board will table & review once completed permit is provided.
  • Jones – 303 River View Rd – Pins located, permit approved.

Property Ownership Changes:

• None reported at this time

Road Report:  

• Nothing to Report at this time.  *Friedlein is lined up for winter snow removal.

Boat Storage Committee: Don Niosi: Building is full. No more room available for winter storage.

Boat Ramp Committee: 

• Terry Denner said if the Association wants to replace and/or reconstruct the north ramp we must go through Rock Island Corp of Engineers for proper permits since we are on the Iowa side.
• It was recommended that over the winter months, the Board would work on getting the proper information together so it can be discussed at 2017 Annual Meeting.
• North Dock: Terry Denner volunteered to haul the north dock to his home/shop this winter and make the necessary repairs to the decking, rebanding, padding around perimeter.

 Old Business:

• Owner C. Hodgsen was contacted and given estimates for an independent tree trimmer to cut down and remove broken trees, remove them from building and property. Owner agreed to the estimate and will pay for the cleanup of the lot.
• Tony Reyerson presented letter to board from Jeff Walters/Attorney to be sent to owner C. Keune about a timely cleanup of Lot #57.
• Discussion was held again on the Hanson/Brown property line dispute. The Board spoke to the Association attorney and was advised that this is a land owner issue and needs to be handled between the adjoining land owners.
• Larry Brown brought up new concerns of speeding vehicles on the roads, specifically Timber Lane.
  • A few of the vehicles have been identified and will be contacted.
  • PLEASE adhere to the 15 mph Speed Limit and make sure your guests are aware of our island rules as well! Safety first everyone!

New Business:

• None at this time.

Special NOTE: The Board would like to thank everyone who helped take the docks out. Your help and participation is much appreciated!

Special NOTE: The Board would also like to extend a huge thank you to Mary Eulberg for her tireless efforts to maintain and beautify the back road onto the island. Mary has cleared logs, branches using a brush hog, planted wildflowers, and perennials. We all appreciate your efforts in keeping our island beautiful!

Next Board Meeting will be held April 15, 2017.

Motion made by Tony Reyerson to adjourn at 8:56. 2^nd by Bruce Copeland. Motion approved.

Respectfully submitted,

Laurie Helling

Secretary

Esmann Island Owner’s Association

Board Meeting

September 17, 2016

Board Members Present:  Meeting called to order at 8:02 am by Doug Hintzman. Board members present: Chris Miller, Doug Hintzman, Tom Reimer, Chad Williams, Tony Reyerson, Bruce Copeland, and Terry Denner, Also present was Helen Schwietert (Treasurer) Laurie Helling (Sect) absent due to urgent family issue.

Members Present:  Carol Buhman, Pat Jones, Mert Duffy, Leo Hansen, Bob Sims, Larry Brown

Minutes:  Motion by Bruce Copeland to approve board minutes of 8-20-16.  2^nd by Chris Miller. Motion carried.

Treasurer’s Report:  Motion by Chris Miller to approve Treasurer’s Report.  2^nd by Tom Reimer. Motion carried.

• As of September 17^th, only one (1) annual assessments is still delinquent (Connie Schneider – 361 River View Rd). Motion by Terry Denner that a mechanics lien be placed against the property for delinquent dues.  2^nd by Chad Williams.  Motion carried.

Bills:  Submission of Bills for Utilities and brush removal on back road. Motion to approve payment of bills by Chad Williams, 2^nd by Bruce Copeland. Motion carried.

Building Permits:

• NEW Permits submitted:
  • Sheila Davis & Susan Callanan – 438 White Oak – Enclose existing Deck on back of house.
  • Richard Staab – 412 River View Rd – Building garage and breezeway – still waiting for DNR permit
    • Chris Miller made motion to approve building permits, Tony Reyerson 2^nd the motion. Permits approved.
  • Other building permit issues and updates:
    • Pat Jones – 303 River View Rd – Replace Garage. Property setbacks still need to be checked.
    • Tom & Terri Pittman – 431 Hickory Rd – Relocate Linda & Phil Lampe’s house to his property. Asked for preliminary approval.  Approved but must resubmit application after DNR and County approve lot. –NOTE:  This permit was pulled as owners will no longer be moving house to property

Property Ownership Changes:

• None reported at this time

Road Report:

• Thank you to Tony Reyerson for patching hole at Island entrance. No other issues reported.  

Committee Reports:

• Boat / Trailer Storage: All trailers need to be removed from storage shed so boats can be put in for winter.
• Discussion was held on North Boat Ramp and possible options to fix it as there continue to be issues there. Terri Denner will contact the Corp of Engineers on what we might be able to do to improve.   Dock will be pulled in October.
• Discussion was held on farm land. Kann brothers want to continue renting.  Motion by Terry Denner to continue lease with Kann’s.  2^nd by Tony Reyerson.  Motion carried.  CSP letter for land was signed for Kann’s.

 Old Business:

• Gary Brown privacy fence / property line issue was discussed. Leo Hanson provided a copy of the survey filed with the County in 1994 and pictures showing where property pin was located.  Board will go inspect the issue and contact parties involved for possible resolution.
• Clean up of back road (Timber Lane) was completed on 08/27. Thank you to all those that helped.
• Mowing Contract discussed. Motion by Tony Reyerson that a three year contract be given to Loras Matt for $2850/yr.  2^nd by Chris Miller
• Snow removal discussed. Jeff Friedlein said that he would continue with snow removal but cost would be $10/hr more.  Motion by Chris Miller to approve Friedlein continuing snow removal, 2^nd by Chad Williams.

 New Business:

• Discussed Trash Contract. Bi-County has proposed a new flat rate:  May thru September at $1300/mth; October thru April at $750/mth.  Residents seem to be very happy with service.  Motion by Bruce Copeland to approve new flat rate.  2^nd by Tom Reimer.  Chris Miller to discuss paying quarterly instead of monthly.  Also discussing moving dumpsters from Island entrance to area by Island storage building during road embargo to avoid excess illegal dumping.  Bi-County’s phone number is 563-875-9076 if you need large items or appliances picked up (for a fee).
• You may contact the local scrap dealer also if you have metal items you want picked up: His name is Laverne:  563-252-9187
• Lot 57 at 360 – 2^nd St owned by Chad Keune. Nuisance letters have been sent to homeowner in past.  Property has not been cleaned up.  Discussion was held on clean-up fee and by-laws.  Motion by Tom Reimer for attorney opinion & attorney letter be sent to homeowner.  2^nd by Chris Miller.

Next Board Meeting will be held October 15^th, 2016 at 8:00 am

Motion made by Chris Miller to adjourn at 9:11. 2^nd by Bruce Copeland. Motion approved.

Respectfully submitted,

Doug Hintzman

(Acting Secretary)

Esmann Island Owner’s Association

Board Meeting

August 20, 2016

 Board Members Present:

Meeting called to order at 8:00 am by Doug Hintzman. Board members present: Chris Miller, Doug Hintzman, Tom Reimer, Chad Williams, Tony Reyerson and Bruce Copeland. Absent: Terry Denner Also present was Helen Schwietert (Treasurer)*Laurie Helling (Secretary) Absent. *Minutes were recorded by Doug Hintzman.

Members Present:  Don Niosi, Carol Buhman, Pat Jones, Mert Duffy, Leo Hansen, Josh Geistkemper, Bob Sims, Deb & Tiny Weigel, Andy Blaylock, Ken Brandel, Bob & Donna Gilkes, Linda & Phil Lampe

Minutes:  Motion by Tony Reyerson to approve board minutes of 7-16-16.  2^nd by Bruce Copeland. Motion carried.

Treasurer’s Report: Motion by Chad Williams to approve Treasurer’s Report.  2^nd by Tony Reyerson. Motion carried.

• As of August 19^th, three (3) annual assessments were delinquent. Motion by Doug Hintzman to mail a second reminder letter to three remaining property owners and state that monies due are not paid within 15 days from date of letter, a mechanics lien will be placed against their property.  2^nd by Chris Miller.  Motion carried.

Bills:  Submission of Bills for Utilities, Clayton County Property Taxes for Association property and mowing. Motion to approve payment of bills by Chris Miller, 2^nd by Tony Reyerson. Motion carried.

Building Permits:

• NEW Permits submitted:
  • Ron Reisner – 429 Hickory Rd – Removing old mobile home and replacing with new manufacture home.
  • William Allyn – 299 River View Rd – put utility shed on property.
  • Linda & Phil Lampe – 435 Hickory Rd – Move new manufacutured home onto property.
  • Pat Jones – 303 River View Rd – Requested information on completing a permit to replace the garage on her property. Waiting for permit.
  • Deb & Don Weigel – 224 Hickory Rd – Request to split apart the two lots so that each is at least 5,625 feet in size (within minimum requirements of bylaws). Each lot will be at least 76’ x 152’.  Will request permit for a storage building at later time.
• Permits were in order. Chris Miller made motion to approve, Tony Reyerson 2^nd the motion. Permits approved.
• Other building permit issues:
  • Tom & Terri Pittman – 431 Hickory Rd – Relocate Phil & Linda Lampe’s house to his property. Asked for preliminary approval.  Approved but must resubmit application after DNR and County approve lot.
  • Pat Jones – 303 River View Rd – Requested information on completing a permit to replace the garage on her property. Board waiting for completed permit for review.
• Permit Updates:
  • Lumetta -Will be contacted to check on any Permits needed for concerns over possible damage to road. – Contacted and everything fine. Lumetta had approval from DNR as well.
  • Zearley-Check back on building progress – Contacted and everything fine. Was a repair of structure.
  • Brown-will be contacted about a privacy fence placed on lot without permit. – Addressed at 08-20 meeting. Waiting for copies of survey for review.

• REMINDER: Based on discussion and major concerns over unauthorized building activity, the following actions will be put in place effective 9-01-16!  Website needs to be updated.
  • Island Building Permit remains at $25
  • NEW —Road Deposit: $500 Effective July 16, 2016 (previously $250)
  • NEW —Fine $250 for starting/finishing a project without proper permits/approval. If not paid when subsequent permits are filed , the fine will be added to owner’s assessment.
    • By-Laws Article VI-Sections 6,7,8, & 9
      • Section 6. No building shall be constructed or placed on any lot closer than fifteen (15’) to the front lot line, nor closer than five feet (5’) to the side or rear lot line. Additionally, notwithstanding the foregoing, no structure shall be constructed or placed closer than twenty feet (20’) to the ordinary high-water mark of the Mississippi River on those lots adjacent to the Mississippi River.
      • Section 7. Building Restrictions. No structure on any lot shall exceed two stories or 35 feet in height.
      • Section 8. General Restrictions. In addition to the foregoing, each Owner shall keep such Owner’s Lot free of weeds, junked motor vehicles, snowmobiles, boats, trailers, debris, or that which may be or become a nuisance, provided, however, nothing herein contained shall prohibit an Owner from storing properly licensed and/or registered motor vehicles, snowmobiles, boats, and trailers on such Owner’s Lot.
      • Section 9. Building Permit. No building, fence, wall, or other structure shall be constructed or placed upon a lot, nor shall any exterior improvements to any building, mobile home, or structure be made, including but not limited to changing the grade or landscaping, until plans and specifications showing the kind, shape, height, materials, and locations of the same have been approved in writing by the Board of Directors Building Permit Committee.

The Board of Directors shall appoint and designate a building permit committee consisting of 3 members of the Association. The building permit committee shall adopt a building permit form which shall be used to submit such plans and specifications. The committee shall, after review of the submitted building permit, review the proposed construction as to the harmony of external design and location in relation to surrounding structure and topography, and either approve or reject the building permit with ten (10) days.

IMPORTANT INFORMATION:

• DNR Permits typically take 3-6+ months to receive, so if you plan on building in the spring, it’s best to apply for the DNR Permits in the fall!
• Owners can pre-apply for Island Building Permit, but it will remain “PENDING APPROVAL” until DNR permit is in hand.  
•  County Permits (if needed) must be obtained AFTER Board Approval of permit.
• Any changes from the original permit during construction must be amended and brought back to the Building Committee/Board. 
• Board Members & Building Committee Members will follow up during and after construction for adherence to permit/building guidelines.

Property Ownership Changes:

• None reported at this time

Road Report:

• Road Officer: There is a wash out on back road. Tom, Chad and Tony going to check on it and apply cold patch.

 Old Business:

• Moser was contacted again about cleaning up some of the excess brush piles on the back road. There equipment has been repaired and they are supposed to be up in next couple weeks to clear out.  If anyone sees people dumping brush or garbage along the back road, or anywhere, please ask them to stop.  Issue was addressed with Abel Island owners that have been dumping brush on back road.  Thank you.

New Business:

• NONE

Next Board Meeting will be held September 17^th, 2016 at 8:00 am.  Motion made by Tony Reyerson to adjourn at 8:50. 2^nd by Bruce Copeland. Motion approved.

Respectfully submitted,

Doug Hintzman

Acting Secretary

Esmann Island Owner’s Association

Board Meeting

July 16, 2016

 Board Members Present:

Meeting called to order at 8:00 am by Doug Hintzman. Board members present: Chris Miller, Doug Hintzman, Tom Reimer, Chad Williams, Tony Reyerson. Absent: Terry Denner, Bruce Copeland. Also present were Laurie Helling (Secretary) & Helen Schwietert (Treasurer)

Members Present:  Don Niosi, Ken Brandel, Steve Lampe, Phil Brandt

Minutes:  Motion by Chad Williams to approve board minutes of 6-18-16.  2^nd by Tom Reimer. Motion carried.

Treasurer’s Report:

• As of July 16^th, twenty-seven (27) annual assessments yet to pay before August 1 Deadline.

Motion to approve Tom Reimer Treasurer’s Report by,  2^nd by Chad Williams. Motion carried.

Bills:

Submission of Bills for Utilities, Bi-County Disposal and Time Sheet/Expenses for Helen Schwietert/Treasurer. Motion to approve payment of bills by Chris Miller 2^nd by Tony Reyerson. Motion carried.

Building Permits:

• NEW Permits submitted:
  • Reisner 356 3^rd Ave. –Request for Deck Permit
  • Brandt 314 Riverview Rd. –Request for Fence Permit

Permits were in order. Tony Reyerson made motion to approve, Chad Williams 2^nd the motion. Permits approved.

• Permit Updates:
  • Smith Update—Approval resubmitted, however tabled to obtain a copy of the required DNR Permit.
  • Lumetta -Will be contacted to check if permits were needed for work recently done. Concerns over road.
  • Allyn-Contact about the permit for shed that was placed on property without permit/approval
  • Zearley-Check back on building progress
  • Brown-will be contacted about a privacy fence placed on lot without permit/approval

• Building Committee—Make sure the building committee members get copies of permits for reference during and after projects.

• Discussion held on SEVERAL projects this year:  buildings, structures, fences, being built WITHOUT proper permits and approval.  The board certainly understands the desire to improve property and sometimes with a short window of time in which to do so, however it is very important to abide by the Island Association’s established By-Laws.

• Based on this discussion and concerns over unauthorized building activity, the following actions will be put in place effective August 1, 2016.
  • Island Building Permit Fee remains at $25.00
  • NEW —Road Deposit: $500 Effective July 16, 2016 (previously $250). *This deposit is returned to owner once work is completed and IF road is not damaged.
  • NEW —Fine $250 for starting/finishing a project without proper permits/approval. If not paid when subsequent permits are filed, the fine will be added to owner’s assessment.
• IMPORTANT–PLEASE NOTE: 
• By-Law Reference:  **Full By-Laws, Covenants & Restrictions on Esmann website.
  • By-Laws Article VI-Sections 7,8, 9 & 10
    • Section 7  . No building shall be constructed or placed on any lot closer than fifteen (15’) to the front lot line, nor closer than five feet (5’) to the side or rear lot line. Additionally, notwithstanding the foregoing, no structure shall be constructed or placed closer than twenty feet (20’) to the ordinary high-water mark of the Mississippi River on those lots adjacent to the Mississippi River.
    • Section 8. Building Restrictions. No structure on any lot shall exceed two stories or 35 feet in height.
    • Section 9: General Restrictions. In addition to the foregoing, each Owner shall keep such Owner’s Lot free of weeds, junked motor vehicles, snowmobiles, boats, trailers, debris, or that which may be or become a nuisance, provided, however, nothing herein contained shall prohibit an Owner from storing properly licensed and/or registered motor vehicles, snowmobiles, boats, and trailers on such Owner’s Lot.
    • Section 10. Building Permit. No building, fence, wall, or other structure shall be constructed or placed upon a lot, nor shall any exterior improvements to any building, mobile home, or structure be made, including but not limited to changing the grade or landscaping, until plans and specifications showing the kind, shape, height, materials, and locations of the same have been approved in writing by the Board of Directors Building Permit Committee.
    • The Board of Directors shall appoint and designate a building permit committee consisting of 3 members of the Association. The building permit committee shall adopt a building permit form which shall be used to submit such plans and specifications. The committee shall, after review of the submitted building permit, review the proposed construction as to the harmony of external design and location in relation to surrounding structure and topography, and either approve or reject the building permit with ten (10) days.

IMPORTANT:

• DNR permits typically take 3-6+ months to receive, so if you plan on building in the spring/summer it’s best to apply for the DNR permits in the fall/winter months!
• Owners can pre-apply for island permit, but it will remain “pending approval” until DNR permit is in hand.
• County Permits (if needed) will be obtained after Board Approval of island permit.
• Any changes from the original permit during construction must be amended and brought back to the building committee/board.
• Board members and/or building committee will follow up during and after construction for adherence to permit/building guidelines.

Property Ownership Changes:

• None reported at this time

Road Report:

• Road Officer: Tom Reimer

 Old Business:

• Per Don Niosi: Boat Storage in the Shed is full for the summer season.
• North Dock will need repair in the Fall—decking and carpet etc. around perimeter will most likely need to be replaced. Terry Denner and Doug Hintzman will probably be in charge of working on it.
• BARD was contacted by Chris Miller to stop cleaning out trucks on common grounds.
• Just received the form for Crop Eligibility status (farm field)
  • Ongoing discussion on ideas for future uses of the field i.e. CRP, Wildflower program
• Moser will be contacted again about cleaning up some of the excess brush piles on the back road.
• The lawn service for our common ground has been doing a very nice job, going above and beyond picking up trash etc, especially around pond area. He will keep on cutting as much as he can on the back road (timber side) as possible.

 New Business:

• Letters were sent by Doug Hintzman to the State and County for the Proposed Multi-Use Trail expressing Esmann Island support of the project. 80 member signatures were included with the support letter.
• Discussion on a Pond Clean-Up Crew- Thank you to the Blaylock and Hamling families for cleaning up some of the pond seaweed & algae!! We sure appreciate it!  Hoping to get a few more people involved to help keep the pond and surrounding area looking good!

Next Board Meeting will be held August 20th, 2016 at 8:00 am

Motion made by Chris Miller to adjourn at 9:20. 2^nd by Chad Williams. Motion approved.

Respectfully submitted,

Laurie Helling

Secretary