April Board Minutes

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Esmann Island Owner’s Association

Board Meeting

4-26-14

 

Board Members Present:  Dave Wagner called the meeting to order at 8:00 a.m. with Mike Shaffer, Don Niosi, Jim McGuire, Doug Hintzman and Terry Lubbers in attendance with Donna Gilkes, Treasurer.

Randy Kramer from Prairie Road Builders presented a bid to repair and sealcoat our roads.

Members Present:  Bob Gilkes, Dottie Reimer, Wayne Jensen, Becky Shaffer, Cathy Schmitt, Ken Schmitt, Larry Brown, Bob Sims, Chad Keune, Jeff Heising, Charlene Manson, Tom Reimer, Steve Lampe, Chad Williams, Tara Williams, Tom Nagel, Mark Moser, Brian Hamling, Bruce Copeland, Andrew Blaylock, Kristin Blaylock, Karrie Hamling, Carol Buhman, Mert Duffy, Rick Davis, Kathy Davis, Christy Huber, Dena Lampe, and Dick Downes

Minutes:  Motion by Jim McGuire, 2nd by Terry Lubbers to approve board minutes of 10-19-13.  Motion carried.  Motion by Mike Shaffer, 2nd by Terry Lubbers to approve special board meeting of 10-19-13 as amended.  The amendment was requested by Dottie Reimer.  She wanted it stated she was asked to leave her position.  She did not resign.  Motion carried.

Treasurer’s Report:  Motion to approve by Doug Hintzman, 2nd by Mike Shaffer.  Motion carried.

Bills:  Current bills were presented and reviewed.  Motion to approve by Don Niosi, 2nd by Jim McGuire.  Motion carried.

Building Permits:  Bob Gilkes presented one permit from John French to put a cover on an existing deck.  Motion to approve by Terry Lubbers, 2nd by Mike Shaffer.  Motion carried.

Property Ownership Changes:  Lot 36, Dennis Kingdon to Toby Elbert; Lot 223, Stephen Mysak to Russ Meyer; Lot 50, 303, Windsor Estate to Brian Hambling

Road Report:  Bid for repairs and sealcoat was received from Blacktop Service for $76,123.00.  The bid from Prairie Road Builders was $89,686.00.  The board will seek a third bid and propose one for approval by the general membership.  Motion by Doug Hintzman, 2nd by Mike Shaffer to hold a special membership meeting on May 17 at 9:00 a.m. to approve road repairs and sealcoating.  Motion carried.

Old Business

  • Entrance sign:  Terry Lubbers will contact stone engravers for design.
  • Sand pit:  Board will seek bids to level sand.  There will be a one time burn to remove brush.  Sand Committee will provide suggestions      for improvements at May 17th meeting.

New Business:

  • Lot 292 and 293, owner will be notified of issue on square footage requirements.
  • Nuisance letter needs to be sent to lot 18 for  garbage removal.
  • Extra envelope will be used for annual meeting voting.
  • Bylaw changes need to be submitted by May 17.
  • Annual meeting will be June 21st at 10:00 a.m.
  • Next Board Meeting will be May 17th following the special membership meeting.

Motion to adjourn at 9:15 a.m. by Jim McGuire, 2nd by Terry Lubbers.  Motion carried.

Respectfully submitted,

Dave Wagner

Roads are soft

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It’s that time of year again. Due to frost going out we are closing roads to heavy equipment, large trucks etc. to protect the roads. we will post when it is OK to allow these once soil stabilizes.

Garbage dumpster will be in same location at south end of island as in prior years. There will be no garbage pick up at individual residences.

Thanks for your help in maintaining our roads.

Lets  hope for a nice spring

 

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Esmann Island Owner’s Association

Board Meeting

10-9-13

Board Members Present:  Dave Wagner called the meeting to order at 8:00 a.m. with Mike Shaffer, Ken Brandel, Don Niosi, Jim McGuire and Terry Lubbers in attendance with Dottie Reimer, Secretary and Donna Gilkes, Treasurer.

Members Present:  Kathy & Rick Davis, Mert Duffy, Carol Buhman, Bob Sims, Becky Shaffer, Bob Gilkes, Heather Reyerson, Ken Schmitt, Chad Williams, Cindy & Chris Miller, Ken Schmerbach, Dick Staab, Doug Hintzman, Christy Huber, Brian Hamling, Susy Apel, Wayne Jensen

Motion by Don Niosi, 2nd by Mike Shaffer to appoint Doug Hintzman to the Board of Directors.  Motion carried.

Minutes:  Motion by Mike Shaffer, 2nd by Ken Brandel to approve board minutes of 9-14-13, 9-22-13, and 10-12-13.  Motion carried.

Treasurer’s Report:  Motion to approve by Ken Brandel, 2nd by Don Niosi.  Motion carried.  It was noted all dues have been collected.

Bills:  Current bills were presented and reviewed.  Motion to approve by Don Niosi, 2nd by Mike Shaffer.  Motion carried.

Building Permits:  Bob Gilkes presented one permit from Doug Grief for replacing a wall.  Motion to approve by Mike Shaffer, 2nd by Jim McGuire.  Motion carried.

Property Ownership Changes:  Schneider lot 289 to James & Sandy Meyer

Road Report:  Ken Brandel reported roads are in good condition.  The Association will be seeking bids to resurface next summer.  Motion by Mike Shaffer, 2nd by Terry Lubbers to accept Jeff Freidlein’s snow removal bid.  Motion carried.

Old Business

  • Sign – New sign is in place.  Lettering and/or design will be      forthcoming.
  • Farm Lease – Motion by Don Niosi, 2nd      by Mike Shaffer to rent land at $3,700.00.       Motion carried.
  • Boat Storage – All spots taken.
  • Fire Department Donation – Motion by Don Niosi, 2nd      by Mike Shaffer to donate $250.00 to the Guttenberg Fire Department.  Motion carried.
  • Sand Area – Discussion:  It is our responsibility to reshape the  sand pit area.  We are looking into several alternatives.  If you have any input, please contact any board member.  A Sand Restoration Committee was formed.  Volunteers include Chris & Cindy      Miller, Brian Hamling, Ken Schmitt, Kathy Davis, and Bob Sims.  Anyone wishing to be on the committee  should contact Dave Wagner or Mike Shaffer at their email addresses.

New Business:

  • 2014 budget was developed.  Motion to approve by Don Niosi, 2nd      by Mike Shaffer.  Motion  carried.  Please note, dues will   remain at the same level.

Next meeting scheduled for Saturday, April 26, 2014 at 8:00 a.m.

Motion to adjourn at 9:30 a.m. by Jim McGuire, 2nd by Mike Shaffer.  Motion carried.

 

Respectfully submitted,

Dave Wagner, Secretary Pro Tem

Special Board meeting minutes, Sand Recision

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Esmann Island Owner’s Association

Special Board Meeting

October 12, 2013

 

Board Members Present:  Dave Wagner called the meeting to order at 7:30 a.m. with Mike Shaffer, Ken Brandel, Don Niosi, Jim McGuire, and Terry Lubbers in attendance.

Motion was made by Don Niosi, 2nd by Terry Lubbers to extinguish the real estate agreement with the US Army Corps of Engineers, release the Corps of Engineers from any future claims, and agree that the Corps of Engineers has no current requirement to restore the easement site.  Motion carried.

Motion by Terry Lubbers, 2nd by Mike Shaffer to pay J P Moyna $300.00 for the stone for our sign.  Motion carried.

Motion by Ken Brandel, 2nd by Mike Shaffer to approve the building permit for Dale and Sandra McKiney.  Motion carried.

Motion to adjourn by Mike Shaffer, 2nd by Jim McGuire at 7:50 a.m.

 

Minutes Special Board meeting

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Esmann Island Owner’s Association

Special Board Meeting

September 22, 2013

Board members present:  Dave Wagner called the meeting to order at 6:00 p.m. with Mike Shaffer, Ken Brandel, Don Niosi, Jim McGuire, and Terry Lubbers in attendance.

Sand Placement Update:  The Corp of Engineers made application to the Iowa DNR to place sand on the island.  The Corp of Engineers is investigating reclassifying the island out of the floodway to non-floodway.  Motion by Mike Shaffer, 2nd by Terry Lubbers to reaffirm to rescind the easement with the Corp of Engineers.  Motion carried.

Motion was made by Terry Lubbers, 2nd by Don Niosi to hire Roger Mohen, surveyor, to correct discrepancies on mailbox placement.  Motion carried.

Farm lease was discussed, more verification is needed.

Motion by Mike Shaffer, 2nd by Ken Brandel to hire Jeff Freidlein to place sign with a foundation on island entrance.  Motion carried.

Motion by Jim McGuire, 2nd by Ken Brandel to send nuisance letters to lot 341 and lot 309.

Motion to adjourn by Mike Shaffer, 2nd by Jim McGuire at 6:55 p.m.

Respectfully submitted,

David A. Wagner

Secretary Pro Tem

 

September Board Minutes

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ESMANN ISLAND OWNER’S ASSOCIATION

BOARD MEETING

09-14-13 

Board Members Present:  Dave Wagner called the regular meeting to order at 8:00 a.m. with Mike Shaffer, Jim Mc Guire, Ken Brandel, Don Niosi, Terry Lubbers and Mary Eulberg in attendance; with Dottie Reimer, secretary. Donna Gilkes, treasurer.  Dave stated Mary Eulberg turned in her resignation; board accepted with regret and thanked Mary for her time and effort on the board.

Members Present:  Please see list attached

Minutes:  Reviewed minutes from the August 17th and 18th, 2013 meetings.  Motion to approve minutes; 1st by Shaffer; 2nd by McGuire motion approved.

Treasurer’s Report: Reviewed treasurer’s report.  Motion to approve treasurer’s report, 1st byShaffer 2nd by Lubbers, motion approved.

Bills:   Current bills presented and reviewed.  Motion to approve bills for payment, 1st by Lubbers; 2nd by Mc Guire, motion approved. 

Building Permits: Two (2) submitted at this time: Leo & Garry Gansen, Lots 93,94;  Dan Vegter, Lots 126, 175, motion to approve building permits; 1st by Shaffer; 2nd by McGuire, motion approved.

Property Ownership Changes:  Brink to Copeland, Lot 55; Forman to Davis, Lots 282, 301; Davis to Ream: Lot 281 

Road Report:

  • Ken Brandel reports roads are in good condition; he sealed some cracks on the back road.
  • Repaired broken Stop sign
  • Ken spoke to the DOT      regarding our railroad crossing at the entrance onto the island.  They stated we are definitely on      schedule for a concrete crossing mid to late summer 2014. The County will notify us prior to starting this project and we will post this information on the website, bulletin board and office door.
  • This coming Tuesday  or Wednesday, the County is coming to grind some of the asphalt at the approach up to the tracks.
  • REMINDER:  The road is due for another coat of seal coating next spring.  Last time we      seal coated was 5 years ago; the cost was $66,000.00.  He wants everyone to be aware the cost most likely will go up.

Old Business:

  • ROCK:  Terry Lubbers contacted Jeff Friedlein and he can move rock to Esmann Island in two weeks.
  • Mary Eulberg stated she has contacted Dan Wellenberg in Dyersville, he is doing the Clayton   sign, and when the rock is in place he will come and give us a price on      etching the rock.
  • ISLAND CLEAN UP IS  SCHEDULED FOR SEPTEMBER 23, 2013.       Hawkeye Sanitation will be sending a list of items they will take  and we will post to website, board, and office door.  Watch for the posted notice; as there   will be a charge for certain items, please notify the board if you have   any of these items–as homeowners are responsible for payment to   remove.
  • Mowing contract:  Dave received 2 bids for mowing grass next year.  One for $3,200.00 and      one for $4,090.00.  Motion made to  accept $3,200.00 bid from Miller Lawn Care; 1st by Shaffer, 2nd  by Niosi, motion approved.
  • Snow Removal:  Dave received 2 bids for snow  removal.  Dave will contact both      bidders for further clarification on bids.
  • Mike Shaffer reported  he received an e-mail from a homeowner wanting sand.  Mike will e-mail to get clarification.
  • Storage for      Boats:  Don Niosi asked for names      and payments from those who are using the storage shed to store  boats.  Stated charges are $1.00 per    foot for boats and $1.50 per foot for pontoons.  If anyone wants to be put on the list  for availability please notify Don Niosi.  Mary Eulberg wanted to thank Don for taking on this task and for      always being available to those who take their boats in and out of the   storage building.
  • Ken Brandel was asked  by a homeowner to cut down a diseased Chinese Elm tree at the North boat   ramp parking lot area.  This will  allow for another car and trailer to pull all the way in.
  • Kathy Davis wants on  record, she believes the minutes from last month’s meeting were      incorrectly stated or the board misunderstood the issue with her  mailbox.  She does not want to  address this now, as there are other issues which need attention, but      wanted this on record.

Owner’s Concerns on Sand Placement:

  • Owners said they were not notified timely of the sand placement.
  • The Corp of Engineers contacted the Board last August.
  • Question was asked if sand was to be sold.  Answer:  no, for owner’s use.
  • Concern sand would carry farm chemicals to our island.
  • Question concerning flow of water with 5’ of sand, possible increased flooding risk.
  • Verbal agreement was given by Board prior to August meeting.
  • Motion to ask the Corp to rescind the easement.  1st by Lubbers, 2nd by Shaffer, motion passed.

There is a position open on the Board.  Anyone interested please contact a Board member.

The Board will strive to improve communication.  Laurie Helling will create a Facebook page for Esmann Island so that all members can post positive posts, items, pictures, etc.

Next meeting is set for Saturday, October 19th, 2013 at 8:00 a.m.

Meeting adjourned 9:30 a.m. Motion to adjourn 1st by Shaffer 2nd by McGuire. Motion approved.

Respectfully submitted by:

Dottie Reimer,

Secretary

Esmann Island Owners’ Association