With The resignation of Mary Eulberg we now have an open Board position. Several people volunteered at last board meeting. Anyone else with interest please contact a board member in the next week .
September Board Minutes
ESMANN ISLAND OWNER’S ASSOCIATION
BOARD MEETING
09-14-13
Board Members Present: Dave Wagner called the regular meeting to order at 8:00 a.m. with Mike Shaffer, Jim Mc Guire, Ken Brandel, Don Niosi, Terry Lubbers and Mary Eulberg in attendance; with Dottie Reimer, secretary. Donna Gilkes, treasurer. Dave stated Mary Eulberg turned in her resignation; board accepted with regret and thanked Mary for her time and effort on the board.
Members Present: Please see list attached
Minutes: Reviewed minutes from the August 17th and 18th, 2013 meetings. Motion to approve minutes; 1st by Shaffer; 2nd by McGuire motion approved.
Treasurer’s Report: Reviewed treasurer’s report. Motion to approve treasurer’s report, 1st byShaffer 2nd by Lubbers, motion approved.
Bills: Current bills presented and reviewed. Motion to approve bills for payment, 1st by Lubbers; 2nd by Mc Guire, motion approved.
Building Permits: Two (2) submitted at this time: Leo & Garry Gansen, Lots 93,94; Dan Vegter, Lots 126, 175, motion to approve building permits; 1st by Shaffer; 2nd by McGuire, motion approved.
Property Ownership Changes: Brink to Copeland, Lot 55; Forman to Davis, Lots 282, 301; Davis to Ream: Lot 281
Road Report:
- Ken Brandel reports roads are in good condition; he sealed some cracks on the back road.
- Repaired broken Stop sign
- Ken spoke to the DOT regarding our railroad crossing at the entrance onto the island. They stated we are definitely on schedule for a concrete crossing mid to late summer 2014. The County will notify us prior to starting this project and we will post this information on the website, bulletin board and office door.
- This coming Tuesday or Wednesday, the County is coming to grind some of the asphalt at the approach up to the tracks.
- REMINDER: The road is due for another coat of seal coating next spring. Last time we seal coated was 5 years ago; the cost was $66,000.00. He wants everyone to be aware the cost most likely will go up.
Old Business:
- ROCK: Terry Lubbers contacted Jeff Friedlein and he can move rock to Esmann Island in two weeks.
- Mary Eulberg stated she has contacted Dan Wellenberg in Dyersville, he is doing the Clayton sign, and when the rock is in place he will come and give us a price on etching the rock.
- ISLAND CLEAN UP IS SCHEDULED FOR SEPTEMBER 23, 2013. Hawkeye Sanitation will be sending a list of items they will take and we will post to website, board, and office door. Watch for the posted notice; as there will be a charge for certain items, please notify the board if you have any of these items–as homeowners are responsible for payment to remove.
- Mowing contract: Dave received 2 bids for mowing grass next year. One for $3,200.00 and one for $4,090.00. Motion made to accept $3,200.00 bid from Miller Lawn Care; 1st by Shaffer, 2nd by Niosi, motion approved.
- Snow Removal: Dave received 2 bids for snow removal. Dave will contact both bidders for further clarification on bids.
- Mike Shaffer reported he received an e-mail from a homeowner wanting sand. Mike will e-mail to get clarification.
- Storage for Boats: Don Niosi asked for names and payments from those who are using the storage shed to store boats. Stated charges are $1.00 per foot for boats and $1.50 per foot for pontoons. If anyone wants to be put on the list for availability please notify Don Niosi. Mary Eulberg wanted to thank Don for taking on this task and for always being available to those who take their boats in and out of the storage building.
- Ken Brandel was asked by a homeowner to cut down a diseased Chinese Elm tree at the North boat ramp parking lot area. This will allow for another car and trailer to pull all the way in.
- Kathy Davis wants on record, she believes the minutes from last month’s meeting were incorrectly stated or the board misunderstood the issue with her mailbox. She does not want to address this now, as there are other issues which need attention, but wanted this on record.
Owner’s Concerns on Sand Placement:
- Owners said they were not notified timely of the sand placement.
- The Corp of Engineers contacted the Board last August.
- Question was asked if sand was to be sold. Answer: no, for owner’s use.
- Concern sand would carry farm chemicals to our island.
- Question concerning flow of water with 5’ of sand, possible increased flooding risk.
- Verbal agreement was given by Board prior to August meeting.
- Motion to ask the Corp to rescind the easement. 1st by Lubbers, 2nd by Shaffer, motion passed.
There is a position open on the Board. Anyone interested please contact a Board member.
The Board will strive to improve communication. Laurie Helling will create a Facebook page for Esmann Island so that all members can post positive posts, items, pictures, etc.
Next meeting is set for Saturday, October 19th, 2013 at 8:00 a.m.
Meeting adjourned 9:30 a.m. Motion to adjourn 1st by Shaffer 2nd by McGuire. Motion approved.
Respectfully submitted by:
Dottie Reimer,
Secretary
Esmann Island Owners’ Association
Island Cleanup Reminder
Esmann Island
Clean Up Days
September 23, 2013
No extra charge for items except the following:
*APPLIANCES & T.V.’s— $30/ each
(Washers, Dryers, Refrigerators, Stoves, Microwaves,
Dishwashers, Dehumidifiers & T.V.’s)
*TIRES
Car $ 3.50/each
Light Truck $ 5.00/each
Small Implement $ 5.00/each
Medium Implement $ 8.00/each
Rear Tractor $25.00 – $40.00/each depending on size
Batteries will be accepted at no charge.
ITEMS NOT ACCEPTED:
Fence posts, wire, rock, concrete, yard waste or toxic waste.
No garbage from outside City Limits.
Demolition, construction and reconstruction will be handled at the discretion of Hawkeye Sanitation, Inc.
Please have all items at curbside by 7:00 A.M. the morning of September 23rd.
HAWKEYE SANITATION
563-547-3828
Esmann Island Information Statement
Your Board of Directors voted unanimously to enter into an agreement with the Army Corp of Engineers to place sand in the area south of our pond. We wanted to fill in holes from prior sand removal. We also felt it was desirable to clean up the area, remove unwanted trees, level the entire site, and make sand available to island residents. We made our decision based on what we felt was best for our association. Please note the board received no comments or concerns until the board meeting on August 17, 2013.
The Esmann Island Board of Directors pursuant to Covenant Article V, Section I and Bylaw Article VII, paragraph 4, entered into an easement for dredged material placement and pipeline with the Department of the Army.
The Army Corp of Engineers contacted us and Abel Island in August 2012. We began discussion with them shortly thereafter. This was reflected by board minutes of 8-18-12, 9-22-12, 10-12-12, 4-27-13, 6-8-13, and 7-20-13 and a 15 day public review published in the Guttenberg Press.
The easement provides the following:
1. Placement of an estimated 50,000 cubic yards of sand on the existing sand footprint south of the pond.
2. Timeline – anticipated early August 2013, but has been postponed until late September or early October. First, site will be shaped into a containment berm with 10’ tall on average with the southern end closer to 15’ tall.
3. Several trees in the mid-section of the area will be pushed over and placed outside the sand footprint to facilitate reuse by owners.
4. After sand is placed, final site shaping will level the sand to a 5’ height across the site. The outside edges of the berm will be gradually sloped.
5. All sand will become sole personal property of Esmann Island Owner’s Association.
6. If the Corp of Engineers needs to bring in any equipment for the dredging, they would be limited to using Timberline Drive.
7. Any damage to our roads would be repaired to original condition.
8. Esmann Island will receive $2,500.00 after completion of project.
9. Every effort will be made to minimize amount of sand entering our pond and will be monitored by the Corp and DNR during the operation.
Esmann Island Board of Directors
Minutes , Special Board Meeting
Esmann Island Owner’s Association
Special Board Meeting
August 18, 2013
Board members present: Dave Wagner called the meeting to order at 8:00 p.m. with Mike Shaffer, Ken Brandel, Mary Eulberg, Don Niosi, and Jim McGuire in attendance.
Even though this was a special board meeting, two owners showed up — Cindy & Chris Miller and Susy & Greg Apel.
They presented the board with 18 questions concerning the sand placement. The board answered the questions to the best of their ability.
A motion was made to sign the contract with the US Army Corps of Engineers expressing two additional concerns:
- Seek assurance that every effort will be made to keep sand out of our pond.
- Ask the Corp to dress up the edges of the berm to prevent blowing sand.
Motion by Mike Shaffer, 2nd by Ken Brandel, motion carried.
Adjourned meeting at 9:50 p.m. Motion by Mike Shaffer, 2nd by Mary Eulberg, motion carried.
Respectfully submitted,
David A. Wagner
Secretary Pro Tem
August Board Minutes
ESMANN ISLAND OWNER’S ASSOCIATION
BOARD MEETING
08-17-13
Board Members Present
: Dave Wagner called the regular meeting to order at 7:59 a.m. with Jim Mc Guire, Ken Brandel and Don Niosi in attendance; with Dottie Reimer, secretary. Donna Gilkes, treasurer.
Members Present:
Bob Gilkes; Wayne Jensen, Ken Schmerbach, Richard Staab, Cletis Davis, Robin Heising, Jeff Heising, Doug Hintzman, Chris Miller, Chad Williams, Larry Brown, Dale Manson, Charlane Manson, Dick Downes, Kim Downes, Tom Reimer, Andy Blaylock, Susy Apel, Greg Apel, Isaac Eulberg, Kristy Blaylock, Brian Hamling, Tom Nagel, Cindy Miller, Tara Williams and Scott Storm
Minutes
: Reviewed minutes from the July 20th, 2013 meeting. Motion to approve minutes; 1st by Niosi; 2nd by McGuire motion approved.
Treasures Report:
Reviewed treasurer’s report. Motion to approve treasurer’s report, 1st by Brandel 2nd by McGuire, motion approved.
Bills
: Current bills presented and reviewed. Motion to approve bills for payment, 1st by McGuire; 2nd by Brandel, motion approved.
Building Permits
: no permits submitted at this time
Property Ownership Changes
: No change of ownership at this time.
Road Report:
Ken Brandel reports roads are in pretty good condition
He is working on fixing stop sign and will be completed this coming week.
Property Owner’s Concerns or Comments:
Concerns regarding private boat dock impeding their use of shore line. Board members will address this issue
Old Business:
Major concerns from public attending meeting regarding the sand pit area. Dave Wagner informed all there was a verbal agreement between the board and the Corp. of Engineers.
Lengthy discussions held with members upset they were not informed of sand being placed on the Island. Also upset they were not approached to approve the sand dredging prior to it being approved by the board.
Since it affects common ground; Eight members felt it should have been presented to them for approval. Two pages of questions were submitted and board answered as many as they could.
Motion made to rescind our verbal agreement with the Corp of Engineers until an association meeting can be called to approve the action. 1st by Niosi; 2nd by Brandel.
Motion not passed due to lack of quorum.
Jim McGuire turned in a written resignation to the board president.
Greg Apel has volunteered to be the winter road commissioner. He will meet with Bob Gilkes for details.
Dave informed all, the ad he placed in the newspapers for mowing next year resulted in one inquiry. Ken Brandel will meet with this individual to tour Island.
New Business:
A rock has been found and will be purchased for the Esmann Island road sign. It is 20 x 72 x79.
Farm lease update. The farmer is awaiting soil samples before he signs lease which is due by September 1, 2013.
Property owner on Esmann wants mail box moved at edge of their property. Contacted the Guttenberg Post Office who contacted board members. Post Office states mail box is not on owner’s property and will not be moved.
Several compliments to the board for the great work they do representing the association. It is much appreciated.
Next meeting is set for Saturday, September 14th 2013 at 8:00 a.m.
Meeting adjourned 9:35 a.m. Motion to adjourn 1st by Niosi 2nd by Brandel. Motion approved.
Respectfully submitted by:
Dottie Reimer,
Secretary
Esmann Island Owners’ Association
July Board Minutes
ESMANN ISLAND OWNER’S ASSOCIATION
BOARD MEETING
07-20-13
Board Members Present: Dave Wagner called the regular meeting to order at 7:59 a.m. with Mike Shaffer, Jim Mc Guire, Ken Brandel, Terry Lubbers in attendance. Dottie Reimer, secretary. Donna Gilkes, treasurer.
Members Present: Bob Gilkes; Wayne Jensen.
Minutes: Reviewed minutes from the June 8th, 2013 meeting. Motion to approve minutes; 1st by McGuire; 2nd by Brandel, motion approved.
Treasures Report: Reviewed treasurer’s report. Motion to approve treasurer’s report, 1st byBrandel 2nd by McGuire, motion approved.
Bills: Current bills presented and reviewed. Motion to approve bills for payment, 1st by Schaffer; 2nd by Brandel, motion approved.
Building Permits: Four (4) submitted: Ken & Denise Hawker Lots: 187 and 188; Dave Wagner Lot 117; RW McDowell Lots: 127 and 173, motion to approve building permits; 1st by Lubbers; 2nd by McGuire, motion approved.
Property Ownership Changes: No change of ownership at this time.
Road Report:
- · A BIG Thank You to Mary and Rick Eulberg for clearing the brush on the back road. The association is grateful for all that you do.
- · NOTICE: To All Homeowners, please trim your trees which are hanging over the road in front of your property.
- · Ken Brandel reports the roads are in pretty good shape.
- · Dave Wagner will place an ad in the newspaper for snow removal and grass mowing for this winter and next year.
- · The board is looking for a volunteer to help with the roads this winter. If you are interested, please contact any board member.
- · Ken will look into purchasing posts and road closed signs for the Island entrance when there is a road embargo order.
Property Owner’s Concerns or Comments:
- Concern one property owner is piling brush onto common ground. Please do not gather brush and place anywhere on common ground. A letter will be sent to property owner.
Old Business:
- Dave Wagner advised he is still working with the Corp of Engineers on the dredging project for Esmann Island. No official agreement has been received.
- Terry Lubbers is still working on purchasing a large rock for the Esmann Island road sign. He reported has found one and is working on prices to have it delivered and installed.
New Business:
- Farm Lease is up for renewal. Dave will contact farmer for an updated farm lease.
- FIREWORKS: For those who shot off fireworks at the sand pit, please go back and pick up the debris and tubes used. Most people did clean up after themselves, but there are still tubes present.
- Board has agreed to have Dottie Reimer as secretary and Donna Gilkes as treasurer for the upcoming year.
Next meeting is set for Saturday, August 17th 2013 at 8:00 a.m..
Meeting adjourned 9:10 a.m. Motion to adjourn 1st by Shaffer; 2nd by Brandel. Motion approved.
Respectfully submitted by:
Dottie Reimer,
Secretary
Esmann Island Owners’ Association
Annual Meeting minutes
ESMANN ISLAND MEMBERSHIP ASSOCIATION
ANNUAL MEMBERS MEETING
06-08-13
Board Members Present: This month meeting opened by Dave Wagner for business at 10:00 a.m. Board roll called: Dave Wagner, President, Mike Shaffer, Vice President; board members: Ken Brandel, Mary Eulberg, Don Noisi and Jim McGuire, with Donna Gilkes, treasurer and Dottie Reimer, secretary.
Minutes: Approval of 2012 minutes. Motion was made not to read aloud and approve last year’s annual board meeting minutes. Motion made 1st by resident member, 2nd by various association members. Motion carried~~all approved.
Treasurer’s Report: Reviewed treasurer’s report with revenues and expenses from June 1, 2012 to May 31st, 2013, motion to approve treasurer’s report; 1st resident member; 2nd by various association members. Motion carried ~~all approved.
Reports of Committees:
Road Report:
- 1. Dave asked membership for someone to come forward and volunteer to be the winter road commissioner. This person would work with the Clayton Ridge school district for island road closings and post road close signs and barriers during high water alerts.
- 2. We remind everyone when the barricades are up and the road closed sign is posted, please DO NOT take down these barricades or go around the road closed signs. These are there to protect the road as well as your personal safety. We also asked members to notify any building contractors hired, not to bring heavy equipment on the road to prevent road damage.
- 3. Ken Brandel stated roads are in good condition, and the problem areas have been repaired or in the process of being repaired.
- 4. Ken Brandel reported he is working with Abel Island, the Railroad Company and Clayton County to repair the railroad crossing at the entrance to the Island road. He stated these tracks are slated to be repaired next year with 60% of the cost to the State, 20% to the Railroad and 20% to Clayton County.
- 5. Dave Wagner stated Esmann Island will seal coat the roads next year without raising association dues or borrowing any funds for this project.
- 6. Question was submitted by association member regarding the Corp of Engineers dredging project, and possible 2nd road from Esmann Island. Dave reported he has not heard from them since last fall.
Building Committee: No building permits at this time
Dock Committee: Dock will be put in as soon as water recedes.
Website:
- · Mike Shaffer invited anyone who has not registered on the website to do so to get island notification and updates. The website is: www.esmannisland.com
Elections:
- · There are two open seats for the Esmann Island board: Mike Shaffer and Jim McGuire.
- · Collection of ballots taken and counted. Mike Shaffer and Jim McGuire have been re-elected to the board for the next three years. Congratulations!
Old Business:
- · REMINDER: When you have guests visiting for the summer, please talk to them regarding being respectful to other people’s property. We have received notification of some vandalism already and if everyone does their part, we can avoid this in the future.
- · The board has received a complaint regarding animals running loose on the Island. Again, the board is asking everyone to be respectful of other people’s property, and be sure you know where your pets are at all times. Also, please pick up after your pet!
- · Dave noted there are comment/concern forms posted on the bulletin board for anyone to take, complete and return to any board member. These comment/concerns will be addressed at the next board meeting.
New Business:
- · Guttenberg Fireworks is June 29th
- · Able Island Fly-In is August 31st
- · Every year the positions for Treasurer and Secretary are available. If anyone is interested in one of these positions, please submit resume to any board member.
- · Terry Lubbers has been working on getting a new sign at the entrance to Esmann Island. He and Mary Eulberg are still looking to find a rock big enough to put at the entrance to Esmann. Mary said if anyone has a 5 ft by 6 ft rock, she would be willing to come and look at it.
- · The Esmann Island board would like to thank everyone for any help and assistance they provide this past year.
- · An association member wanted to thank the board for making the membership listing available for all members.
- · Member asked about the playground equipment for the island. Dave reported he has not heard from the Schneider family regarding this project.
- · Dave also wanted to invite and remind everyone about our annual picnic which will start at noon today.
Motion to adjourn made, 1st by Shaffer, 2nd by Niosi — Meeting adjourned 10:22 a.m.
Respectfully submitted
Dottie Reimer
Secretary
Esmann Island
June Board Minutes
ESMANN ISLAND OWNER’S ASSOCIATION
BOARD MEETING
06-08-13
Board Members Present: Dave Wagner called the regular meeting to order at 10:30 a.m. with Mike Shaffer, Jim Mc Guire, Ken Brandel, Don Niosi, and Mary Eulberg in attendance. Dottie Reimer, secretary. Donna Gilkes, treasurer.
Election of Officers: Motion made to elect Dave Wagner as president and Mike Shaffer as Vice President. Dave and Mike accepted, motion approved.
Minutes: Reviewed minutes from the May 18th, 2013 meeting. Motion to approve minutes; 1st by Eulberg; 2nd by McGuire, motion approved.
Treasures Report: Reviewed treasurer’s report. Motion to approve treasurer’s report, 1st byMcGuire; 2nd by Shaffer, motion approved.
Bills: Current bills presented and reviewed. Motion to approve bills for payment, 1st by Eulberg; 2nd by McGuire, motion approved.
Building Permits: No building permits at this time. Mike Shaffer is going to look over our current building permit and present to board by next meeting.
Property Ownership Changes: No change of ownership at this time.
Road Report:
Ken Brandel stated roads are in good condition, and the problem areas have been repaired or in the process of being repaired.
Property Owner’s Concerns or Comments:
- Continued discussion from annual members meeting regarding animals running loose and being respectful to other people’s property.
Old Business:
- NO SPRING CLEAN-UP THIS YEAR, THERE WILL BE A FALL CLEANUP, watch website and minutes.
- Motion lights will be installed on the shed outside of the association office.
New Business:
- Remind everyone the road closed signs are posted for a reason, please do not cross when posted.
Next meeting is set for Saturday, July 20th 2013 at 8:00 a.m..
Meeting adjourned 11:10 a.m. Motion to adjourn 1st by Eulberg; 2nd by Shaffer. Motion approved.
Respectfully submitted by:
Dottie Reimer,
Secretary
Esmann Island Owners’ Association
Island Picnic June 8, 12:00 Noon
Esmann Island picnic is still being planned for 12:00 noon on June 8th, 2013. We are asking for anyone who is planning to attend to notify any board member, secretary or treasure, RSVP to the Esmann Island website or e-mail Mike Shaffer at: mjshaffer@ccim.net. We need to know how much to grill!! Association will provide Meat, condiments, Plates napkins etc, Bring a dish to share, your chair and favorite beverage
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