Welcome To Esmann Island

Call to Order:   Meeting was called to order at 8:02 am by President Jane Root.  

Board Members:  Present were President Jane Ertl Root. Board Members: Linda Lampe, Nikki Lynch, Tim Ahlers on phone.   Absent: Josh Geistkemper, Kevin Thie, Gail Scherr

Also present- Treasurer: Cindy Lynch  Secretary Laurie Helling  (on phone)  

Members Present:   Ken Brandel, Ken Root, Ken “Doc” Rolfe, Terry & Teri Denner, Buc Lampe, Doug Hintzman, and  other members

Minutes:  Jane asked if there were any questions on the October 2022 minutes.  No April Meeting due to spring flooding.

Jane asked for motion to forgo reading of minutes and approve. Nikki made the motion, with Linda L. 2^nd the motion. Motion approved.

Treasurer’s Report:

• Summary of 2022 Expenses presented by Cindy Lynch
  • Bi-County
  • Alliant
  • Legal
  • Insurance
  • Tax Prep
  • Common Grounds upkeep
  • Taxes
  • Road/Snow Removal
  • Misc Office Supplies
• Income
  • Interest from CDs/Bank accounts
  • Annual Dues
  • Farm Field Lease

Bills Submitted:

• Bi-County Sanitation
  • Wagner Tax Prep
  • Alliant (monthly auto-pay)
  • Linda L made motion to approve bills, 2^nd by Nikki. All approved.

Other Finances: 

• Discussion held regarding CDs coming due. Cash will be moved to checking account to cover until annual dues, and move other funds to a new CD (possibly 9 mo) Jane will compare best rates.
• Doug Hintzman had some good suggestions for ladder type CD program.
• Jane asked for motion to move CD funds to checking and new CDs. Tim Ahlers made the motion, with Nikki 2^nd. All approved. Motion passed. 
• Jane asked for motion to approve and donate $500 to the Guttenberg Fire Dept. Nikki L made motion, Linda L 2^nd, all in favor. Motion passed.
• Cindy Lynch, Treasurer, mentioned the QuickBooks version we are using is getting outdated, and doesn’t format well with our Tax preparer system. Member, Doug Hintzman, had some good information regarding the new QuickBooks. We can still use the program for annual invoices for now. Discussion of upgrading will be taken offline for now.

Building Permits:

• Sandy Leiss (signed off on permit)
• Steve Von Handorf  (signed off on permit)
• Earl Burkle-submitted plan, Corp permit submitted, Building committee member will need to check specs, and sign off.

• Board Members agree no Building Permits will be approved during the months of November through March)
• Most building committee & Board members are not present during winter and early spring months and with spring road embargo, no heavy equipment can use roads anyway.

Amend and Update Building Permit form on website to include the member Name, Address, Phone numbers and email.   

Building Committee: 

• Need Volunteers.  Phil (Buc) Lampe will be joining committee.
• Could use 1 or 2 more people to help with building permits, compliance to Assoc by-laws & regulations, pre-build sign off, post build sign off.
• Review & Update forms on the Esmann website. Amend form to include email address field.

Property Changes:   

• 358 2^nd Ave to Earl Burkle (Demo of existing cottage) Road Deposit needed
• 419 Riverview Deed to Jane Ertl Root
• 418 Riverview Deed to Julie Ertl Jensen

 Committee Reports:

• Boat Storage:  Nothing to report but someone did need to remove boat.  Ken Brandel has key.
  • NOTE:  Need boats and trailers out of building prior to annual meeting.
• The Little Library: Cindy Lynch—Full of books–  Take and Share — Corner of 2^nd Ave & Riverview
• Pond Committee:  CALLING Volunteers to help spruce up around the pond  area/beach when water drops.
  • Looking for Volunteers to help paint the lines on the basketball court.
  • Discussion on how to best prepare surface for paint and maximum durability.
  • Discussion on temporary fence around the pickle-ball court. Maybe even mesh for now.
• Landscaping Committee: Need new volunteers to step in to help maintain flowers on common grounds, along back road. Etc.  If you have a green thumb, please join in!
• Road Committee—   
• Speed Bumps?
  • Nikki’s research indicates there will be damage to our roads with placement of speed bumps, even temporary ones. Possibly vote on consensus at annual meeting.
  • Discussion on speeding vehicles, even service vehicles like FedEx and UPS.
  • Speed Displays?  Cameras?
  • Thanks to EVERYONE who has helped during and after the flood to clean debris off the back and river roads, and the road to the pond area!  Much appreciated!

*Reminder: Can Collection Area has moved to East Side of Association Shed.

• Do Not Crush Cans—they don’t get accepted at redemption center
  • No Plastic –  No Glass  –   No Garbage
  • Nickel cans Only
  • Use ONLY Clear plastic bags provided—NO BLACK GARBAGE BAGS or GROCERY BAGS
  • Huge thanks to the Volunteers that are stepping up to help sort and clean the cans prior to taking to redemption center!  We all benefit from the resources that these funds help pay for! PLEASE take a turn to help!    

 OLD BUSINESS:

•  Speed Bumps (see above in Road Report)
•  Jane had call from Alliant and they will have a gravel pile and some machinery left parked by pond temporarily.
  • Most likely will be September before underground project is finished.
  • If you haven’t gotten an electrician yet, you need to get one signed up!

Dustin Mohs | Manager Customer Operations
alliantenergy.com I dustinmohs@alliantenergy.com
ALLIANT ENERGY Office: (563) 382-1623 | Cell: (563) 260-8112

• Jane reminded everyone we have a “no solicitation” regulation, so we shouldn’t be seeing business signs in member’s yards or lot advertising businesses.  If a contractor is actively doing work on island it’s okay to have their signage up temporarily.
• AED’s are not going to be pursued at this time.

NEW BUSINESS:

• ANNUAL Meeting:  NOMINATIONS FOR BOARD MEMBERS
• 2 OPEN SEATS 3 yr terms
• Please consider taking a turn on the Association Board!  Fresh input, new talents are certainly welcomed and it’s a great way to meet lots of people on the island.
• Anyone wanting to be considered needs to pick up a nomination form and fill it out. Contact a Board Member, Treasurer, or Sect.
• Annual Meeting Agenda Item—Underage drivers in golf carts, go carts, mopeds, mini bikes. Accountability & Responsibility. Jane will confer with Abel Island and their road rules document for updating.
• We heard some really positive feedback from Patti Ruff, from Clayton County,  of how Esmann Island really had our act together during the flooding and she was so impressed!  Esmann Island Rocks!
• Water Well Safety and Septic Systems:  Again, for water testing please contact Patti Ruff, Clayton County $5 to test.  With the close proximity of so many wells, septics, and leach field, all members need to be diligent on the upkeep of systems.  If your septic is old, check on it. It only takes one septic failure to corrupt a water supply for you and others.  
• Linda Lampe requested permission to get new signage for 5 mph speed limit on pond road beginning at Pond Recreation area sign.

Jane asked for motion to adjourn. Linda L made motion with 2^nd from Nikki Lynch. All approved. Meeting adjourned at 8:58 am.

Next meeting EIOA Annual Board/ Member Meeting-  (Saturday, June 24^th) with Board Meeting to follow immediately. Mailing to go out in the next week-10 days.

Jane asked for motion to adjourn. Linda L made motion with 2^nd from Nikki Lynch. All approved. Meeting adjourned at 8:58 am.

Respectfully submitted,

Laurie Helling, Secretary

ATTENTION MEMBER/RESIDENTS: Hi Everyone: From Sarah Moser (Emergency Response Clayton County) Per Patti Ruff: IMPORTANT-If you plan on doing anything beyond hosing out the lowest level of your residence, first contact Patti Ruff (563-245-2451, (pruff@claytoncountyia.gov) **The information packet sent to her from the DNR with additional information is posted.

Emergency Management is also working on getting flood clean-up buckets should anyone be in need of those items.

http://esmannisland.com/wp-content/uploads/2023/05/Substantial-Damage-Information-Packet.pdf

Well Esmann folks, it’s been an “interesting” Spring so far, but hopefully the worst is behind us as far as the river flooding. The river levels will continue to drop as will the groundwater, and we will have some cleanup ahead of us. But together we can help each other, get the common grounds back in shape soon, and enjoy our Summer months!

With that said, please be mindful of the septic systems, and if you think you must do any more substantial work other than hosing and cleaning your property.

REMINDER: Residents if your well head/casing was under flood waters do not drink, wash dishes, bathe etc, The only thing the water can be used for is to flush a toilet.

With that said, folks that have septic tanks and leach fields and/or secondary treatment units that are under water may start to experience their septic backing up into their homes. If they are still able to stay in their home despite the flooding, they will need to limit their water usage like flushing toilets, laundry, and showers to not overload their septic system. Even by taking these measures their system may still back up into their homes. Once the flood waters recede, their septic leach field will take time to go back to normal. If you have a secondary treatment unit like a cocoa filter or some other alternative system, you will need to contact a septic maintenance professional to come and inspect your system to make sure it is proper working condition.

If your well pipe was topped with flood waters, it will need to be chlorinated and flushed once the water goes down. At that time call my office or email me (Patti Ruff) and I will come and test the water to make sure it is safe for consumption.

If you have any questions, feel free to contact me anytime at 563.245.2451 or pruff@claytoncountyia.gov

Sincerely,

Patti Ruff

Env. Health & Zoning

Elkader, IA 52043

563.245.2451

Call to Order:   Meeting was called to order at 8:09 am by President Jane Root.  

Board Members:  Present were President Jane Ertl Root. Board Members:  Kevin Thie, Linda Lampe, Nikki Lynch, Gail Scherr  Absent: Josh Geistkemper, Tim Ahlers

Also present- Treasurer: Cindy Lynch  Secretary Laurie Helling    

Members Present:   Ken Brandel, Don Niosi, Ken Root,  Ken “Doc” Rolfe,  Larry & Marge Gaul

Minutes:  Jane asked for a motion to amend the August minutes to make a correction.

2^nd bullet point:  Allan Johnson confirmed pin location at 463 River Road mentioned in last board meeting minutes. Nikki L made a motion to amend the minutes and to forgo reading of minutes,  Linda L. 2^nd the motion. Motion approved, so moved.

Treasurer’s Report:

• Annual Taxes were paid to Clayton County  $2156
• Treasurer Cindy Lynch told board the checkbook was in good shape.
• Will need to sign off on some checks for winter bills that come due.
• Farm Lease 2^nd half payment was received.

Bills Submitted:

• Compensation for Secretary and Treasurer
• Meuser Lumber for misc Dock materials
• Office printer finally died. New printer was purchased for $316
• Hoffmann Lawn Services
• Expected Winter Bills:
  • Alliant
  • Bi-County
  • *Freidlein (snow removal)
  • Linda L made motion to approve bills, 2^nd by Nikki. All approved.

Building Permits:

Larry & Marge Gaul are enclosing and slightly enlarging their existing deck. (3 season room) No Corp or County Permit needed Building permit and road deposit info given

Property Changes:  2 properties changed hands:

K Root to Keune 338 RVR

J Ertl Root to Keune 340 RVR

Committee Reports:

• Boat Storage: Don Niosi –Henry/Bud Marrtens dock trailer hadn’t moved and was waiting for several to be moved before November. No waiting list. Don was heading to FL to assess his hurricane damage so contact Ken Brandel if questions.
• Pond Committee: Kari was going to check and make sure the Fire Dept flushed the access pipe.
• NOTE—LMS Marine Boat will have a small dredge operation project. Permission to use parking in North Ramp until completed.
• Road Committee— See Old Business

 *Reminder: Can Collection Area has moved to East Side of Association Shed.

• Do Not Crush Cans—they don’t get accepted at redemption center
  • No Plastic –  No Glass  –   No Garbage
  • Nickel cans Only
  • Use ONLY Clear plastic bags provided—NO BLACK GARBAGE BAGS or GROCERY BAGS

• Huge thanks to the Volunteers that are stepping up to help sort and clean the cans prior to taking to redemption center!  We all benefit from the resources that these funds help pay for! PLEASE take a turn to help!    

 OLD BUSINESS:

• AED—Stands for Automated External Defibrillator. This was an agenda item brought up a few years ago by Cindy Miller. There was discussion about placing 1 or possibly 2 AEDs on the island for emergency use in case of heart attack, drowning, etc.
  • Cindy Lynch thought with the response time to get to the island by emergency teams, this topic should be revisited in the near future.  
  • The Board agreed it was worth taking another look at AEDs on the island.
  • Talk to Tim Ahlers, and/or possibly the Red Cross for CPR and AED training in the spring for any interested members.
  • Nikki L made a motion to revisit the AEDs in the first spring meeting. Linda L 2^nd the motion. All in favor.
  • Speed bumps will also be revisited in the spring

ROAD UPDATE:

• Freidlein has a sweeper and will sweep the roads with the heaviest accumulation to the middle. He will be focusing on the main roads and intersections where gravel was deeply piled.
• The excess rock will be deposited near the pond pavilion area if needed for members use.         

ALLIANT UPDATE:   No new information since last meeting. Basically, due to the late start, we don’t see us installing any service lines to houses until spring of 23. This will allow us more time to work with the customers and their electricians.

ALLIANT ENERGY Dustin Mohs | Manager Customer Operations

Office: (563) 382-1623 | Cell: (563) 260-8112

alliantenergy.com I dustinmohs@alliantenergy.com

NEW BUSINESS:

• 2023 Proposed Budget presented by Jane.  With one of the CD’s maturing in April, we are still in strong financial state. Dues will remain the same for 2023.
• After discussion and a few questions, Jane asked for motion.
• Gail Scherr made a motion to approve the 2023 budget. 2^nd by Nikki Lynch. All approved. Motion passed.
• Island Flag update. Winning design by Christine Miller. We will ask for pdf  for printing in the spring.
• Flagpole-discussion about having a few members in charge of the flags (half staff) etc.
• Other Discussion:
  • Linda L expressed a strong interest to place a vote on the June 2023 ballot regarding drivers that are much too young on golf carts, other carts and the sudden increase of motorcycles, dirt bikes, mopeds on the island roads. Possible consequences or fines?
  • Tabled until first spring meeting.
  • Discussed need to update the Building Permit form to include the member Name, Address, Phone numbers and email.  Secretary Laurie Helling will update and place on the website.

Jane asked for motion to adjourn. Linda L made motion with 2^nd from Kevin Thie. All approved. Meeting adjourned at 9:19 am.

Notice of next Board Meeting in spring will be posted after February.

Respectfully submitted,

Laurie Helling, Secretary

From Dustin Mohs (Manager Customer Operations) communication to Jane Root

I apologize that I didn’t get back to you last week. I forwarded your email to our internal group that’s working on this project to help provide you some talking points and I didn’t receive anything back. We did have a meeting on Monday and we are waiting on one permit and then we should be ready to start with the mainline. Once we have that permit, I’ll reach out to you to work on a good start date and location and answer any other questions you may have.

Due to the late start, I don’t see us installing any service lines to houses until spring of 23. This will allow us more time to work with the customers and their electricians.

Have a great weekend!

Dustin Mohs | Manager Customer Operations

ALLIANT ENERGY

904 C. Miller Dr, Decorah, Ia 52101

Office: (563) 382-1623 | Cell: (563) 260-8112

alliantenergy.com I dustinmohs@alliantenergy.com

Call to Order:   Meeting was called to order at 8:00am. by President Jane Root.  

Board Members:  Present were President Jane Ertl Root. Board Members:  Josh Geistkemper, Tim Ahlers. Kevin Thie, Linda Lampe, Nikki Lynch    Absent: Gail Scherr  

Also present- Treasurer: Cindy Lynch  Absent: Secretary Laurie Helling    

Members Present: Helen Schwietert, Ken Brandel, Mike and Lavonne Burke, Tom Lynch, Bob Sims, Terry Denner, Ken “Doc” Rolfe, and Roger Lake.

Minutes:  A motion was made by Josh Geistkemper to forgo reading of minutes,  Linda L. 2^nd the motion. Motion approved, so moved.

Treasurer’s Report:

• Lawyer payment: Jane had the lawyer finalize the claim to keep our Restrictive Use Covenant the same. This should be renewed every 10 years. Bill was $232
• Annual donation to the fire department for $500  Josh G. made motion to approve donation by Board. 2^nd  by Nikki L. Motion passed.
• Property taxes $1078.00 which we pay annually and will continue to do so.
• Outstanding Dues Assesments:  Cindy L. stated there is $1800.00 in past dues, statements will be sent to those members! Please submit as soon as possible.

Bills Submitted:

• Alliant has gone up after the mid-year review from $92 to $152.
  • Hoffman- no complaints and Dale has done a great job and also has been sweeping the rock off the back road
  • Bi-county Sanitation, this is the biggest expense for the island so board wants to review this.
    • A discussion was had regarding the placement of a dumpster, but much concern of that being abused.
    • Cindy brought up Hawkeye but you must buy the bags. Linda will look into the cost of Kluesner Sanitation.
• Insurance bill has increased slightly
  Signage was provided by Lampe’s down at the boat dock
  Dock repair: small amount to Buck Lampe and Tom Nagel to pay for parts for improving the dock.Thank you to all that helped make the dock more user friendly and safe
• A library box will be provided due to Cindy donating her treasurer payments. Thank you, Cindy

Tim A. made a motion to approve the bills and Treasurer’s Report. 2^nd by Kevin T. All in favor. Motion passed.

Building Permits: Roger Lake at 402 Riverview Rd turned in a road deposit and plans for a garage with living quarters above. This was turned over to the committee for approval.

Property Changes: 3 properties changed hands:

Morgan to Carlson & Kapinski 437 RVR
Duggan to Lake 402 RVR
Huber to Winders 408 RVR

Committee Reports:

• Boat Storage: Don Niosi —
• Landscaping/Beautification Committee:  Reminder:  Please consider “ADOPTING A GARDEN”, section or area of common ground.  If you are interested, please contact Gail Scherr!  
• Road Committee—See Old Business

Pond Committee:  Dredging company has taken a look at the pond depths/condition. No definite findings to report yet.

*Reminder: Can Collection Area has moved to East Side of Association Shed.

• Do Not Crush Cans—they don’t get accepted at redemption center
  • No Plastic –  No Glass  –   No Garbage
  • Nickel cans Only
  • Use ONLY Clear plastic bags provided—NO BLACK GARBAGE BAGS or GROCERY BAGS
  • Huge thanks to the Volunteers that are stepping up to help sort and clean the cans prior to taking to redemption center!  We all benefit from the resources that these funds help pay for! PLEASE take a turn to help!    

EVENTS CALENDAR:  Reminder: Labor Day Golf Cart Parade. Line up 945 Pond Pavilion and parade start @ 1015

OLD BUSINESS:

• Member Tom Lynch spoke with Friedlien who purchased a sweeper and he is willing to sweep all of the roads and place the extra rock in a common location for all to use for landscaping or any other projects for no more than $2000.00.
• Josh mentioned that he spoke with Kluesner Blacktop,  who stated he would only recommend doing the corners. Josh to get a price for that.
• Due to the amount of people unhappy with the roads and fall on the horizon, Tim A. made a motion to continue to check pricing but have roads swept for no more than $2000 as something needs done. Second by Nikki L. Motion passed.
• Farm Lease discussion was had and all other options have been reviewed in the past so keeping as is.
• Alliant Energy project (see below)
• Dumping of concrete spoils: There was an incident where concrete was dumped after a job by the sand across from Winders. This causes major issues. Josh to contact American Concrete from Manchester.  Doc suggested moving the spoils to the dock ramp to fill in. Also, discussed adding that the homeowner is responsible for enforcing no dumping on island land and adding to the building permit.
• Yard waste: Do we need a specific place to dump our yard waste?  Preferably up by the common garden area but please make sure no garbage is included.
• Bob Sims asked about speed bumps. Nikki has done research and more discussion on the type and placement will be had once the issue with the road is resolved.

ALLIANT UPDATE:   *AMENDMENT to Minutes

8/26/22 From Dustin Mohs (Manager Customer Operations) communication to Jane Root

I apologize that I didn’t get back to you last week. I forwarded your email to our internal group that’s working on this project to help provide you some talking points and I didn’t receive anything back. We did have a meeting on Monday and we are waiting on one permit and then we should be ready to start with the mainline. Once we have that permit, I’ll reach out to you to work on a good start date and location and answer any other questions you may have.

Due to the late start, I don’t see us installing any service lines to houses until spring of 23. This will allow us more time to work with the customers and their electricians.

Have a great weekend!

Dustin Mohs | Manager Customer Operations

ALLIANT ENERGY904 C. Miller Dr, Decorah, Ia 52101

Office: (563) 382-1623 | Cell: (563) 260-8112

alliantenergy.com I dustinmohs@alliantenergy.com

NEW BUSINESS:

• Who is eligible to run for the board?  Per the by-laws it states that a homeowner can have a proxy that pays the dues for them, run for the board. More clarification to come.
• What defines an improved lot? Should we be charging more for some of these larger buildings on lots. More discussion to follow.
• Contractors: All contractors should be instructed to use the back road. Example: a large boat dock being driven down the main road. This causes more wear and tear on the road. Members—Remind any of your contractors and  be sure you always encourage to use the back service road.
• Nuisance issue(s):  There will be a Board drive around and nuisance letters will be sent where needed.
• Linda mentioned that Allen Johnson, 466 RVR, has confirmed pin location at 463 River Road
• Josh is looking into pricing for a new island dock down at the ramp. More research will continue but accepting donations was mentioned and will be discussed at a later date as more details come to light.
• Please use Can Shed bags for your recyclable cans and not garbage bags. Also, please try your best to separate the non-refundable from refundable. The donations of cans are appreciated but remember that someone has to sort those. Please be respectful and keep all cigarette butts, garage, plastic, etc in the garage where they belong..

Motion made to adjourn the meeting by Jane Ertl. Josh made motion, 2^nd from Tim Ahlers. All approved. Meeting adjourned at 9:20 am.

Next Board Meeting will be Oct 1 8:00am

Respectfully submitted,

Nikki Lynch

On behalf of Laurie Helling, Secretary

First, our apologies for any confusion or misunderstanding to anyone expecting a formal Board Meeting last weekend.  It was proposed at the annual meeting in 2021 by the board to try and conduct island business with a couple less meetings (if possible.)  We are trying this out in 2022 and July was one of the months to not meet formally. *The By-Laws state we only need to have our one annual meeting, but historically, there was one meeting a month through the summer months.

The Board is committed to a high level of transparency and communication. If there are member concerns or needs, definitely bring it the board’s attention to be addressed. If there is not a meeting scheduled, in this day & age, we can quickly convene if necessary, (even through Zoom if necessary).

Agenda Items from June Meeting—Follow Up

• Josh received feedback from our independent road consultant, Kluesner Construction of Farley.
• The findings are:
  1. Our road is in great shape.
  2. In this heat, please drive vehicles on the shoulders to pack in loose rocks to the underlying tar.
  3. Brooming the road would be best to do in October. (if at all)
  • Doing so will be costly and may jeopardize the integrity of the road.
  • It is not recommended by Kluesner, but they will do so, if we request the service.
• A couple of nuisance letters will be issued for unkempt, overgrown properties.
• Remember to keep your low hanging tree branches & shrubs out of the roadway but cutting them back for open lines of sight.
• Jane is finalizing with our Island attorney a Verified Claim to keep our Restrictive Covenants updated.
• We’ve noticed more usage of the island vehicle placards and cart stickers. Great Job! Keep it up! If you are new and still need your placards/sticker, contact Cindy Lynch (Treasurer)
• The island dock was repaired (tube was leaking) and put in place and the handicap ramp/walkway put in place! Again huge thanks to Tom Nagel and Buc Lampe.
• Great volunteer effort by members to sort and clean the cans for redemption! Again, we are still seeing black trash bags and trash! No, No!  Only use the CLEAR plastic bags provided at the drop off site! (Can corral side of assoc bldg.)
• Our Board computer was in the shop for some service and updates. Hopefully some new updates & functionalities coming.

As always, please let Jane or Josh know if you need anything, have questions, or items that need to be addressed or addedd to the agenda at our next scheduled meeting, August 20^th, 8am.

Thank you to everyone for working together to make our island community a special place to be!

Call to Order:  The Annual Meeting was called to order at 10:04 a.m. by President Jane Root. Jane made note that the Annual Meeting notice was mailed two weeks prior to meeting.  

Board Roll Call:  Present were President Jane Ertl Root. Board Members:  Josh Geistkemper, Tim Ahlers. Kevin Thie, Gail Scherr,  Absent: Nikki Lynch (Illness), *Andrew Phelps. *Andrew has fulfilled his term on the board and the Association thanks him for his participation on the Board and contributions to the flood gates and winter signage.   Also present- Treasurer: Cindy Lynch and Secretary Laurie Helling    

Annual Meeting Minutes: Jane asked to forgo the reading of last year’s minutes. There were no requests or questions regarding minutes by members present, so therefore a motion was made by Josh Geistkemper to forgo reading of 2021 minutes and Tim 2^nd the motion. Motion approved, so moved.

Treasurer’s Annual Report:

• Cash Flow and Balance Sheet presented by Jane Ertl.
  • The Association is in a good position for cash on hand.
  • All assessments have been mailed
  • No questions or concerns from members present.

Motion made by Jane to approve Treasurer’s Report. 2^nd by Josh Geistkemper.. All approved. So moved.

Committee Reports:

• Boat Storage: Don Niosi –The shed is now open (after conclusion of annual meeting) for summer trailer storage until September. Flat fee $30 for summer months. As always first come, first serve.  
• For Winter Storage there is usually a waiting list so please contact Don with any questions or to be placed on list. No openings at this time.
• Landscaping/Beautification Committee:  Gail Scherr asked to speak to everyone about considering “ADOPTING A GARDEN”  Just like groups and families “adopt a highway” to keep it clean and looking beautiful, we are now asking for Members to “adopt” a small stretch of the back road flowers/plantings. Basically, keeping the weeds down, tending the plants, and planting/maintaining new plant donations.
• We can also use “adopters” for the pie shaped area in the North Boat ramp area, as well as, plants along the shore.
• Another “adopt” area is the flower bed in the commons area adjacent to the sand pit.
• If you are interested, please contact Gail Scherr! She will have a sign up sheet!  Thank you in advance!

• Road Report: 
  •  Jane asked Terry Denner to speak regarding the Road Reseal and current conditions.
    • Comments were heard from some attending members.
      • Ken & Cathy Schmitt voiced concerns over excess pea gravel/rocks in their yard and around corner of White Oak and Timberlane.  Most they’ve ever seen since roads have been resealed.
      • Concern about consistency of rock applications, some road areas are fine, others hardly any rock, others too much.
      • Also concern for excess dust.
      • Road Seal companies strongly do NOT recommend brooming the rock.
        • Kluesner Construction did not think anything is wrong with road.
        • Delays caused by weather last spring may have had effects, as well as not as much traffic driving heavily on the roads. (missed holiday weekend when traffic is typically much heavier.)  
        • Correct tar amount was applied
        • Ken Rolfe mentioned maybe the gravel should’ve been washed before application, note for next time.
        • Options are to check into renting a sweeper and broom to the middle those areas of excess gravel.
        • Tom Lynch asked if the excess gravel would be removed to a common area? Again, there is concern on removing too much rock affecting overall road seal integrity.
        •  Josh Geistkemper made motion to investigate rental sweeper or do it ourselves.
        • We appreciate hearing the concerns and suggestions and discussion was tabled until Josh G’s findings are presented to board.

Pond Committee: 

• Kari Winders said she has applied a “blue dye” into the pond twice in order to breakdown and kill off the overgrowth of algae.  The blue dye application is chemical free, safe to pets and children. One more application must be completed yet.
  • There is 1 more aerator to be installed for a total of 3 in the pond.
  • REMINDER: The Pavilion is available for private family events, weddings, etc. Please contact Jane Root or Kari Winders.
  • ALSO if you are new and have NOT received your Esmann vehicle tag or golf cart sticker please contact Cindy Lynch, Treasurer as we need to register them when handed out. Please display tags in the boat ramp and pond areas!
  • It was also mentioned if a member discovers non-members, non-guests using the pond or boat ramps, to use a small violation tag you can place on a vehicle as a reminder this is a private island.

REFRESHERS for NEW MEMBERS/OWNERS

• Keep in mind anyone can make a donation to the Pond/Rec Fund at any time!
  • Please remember to pick up behind you at beach/pond   Remind your guests as well.
  • Don’t overfish pond.  Follow DNR rules for limits.  Better yet, catch and release small fish this year to grow and spawn.
  • No boats with motors in pond. Canoes, kayaks, small oar boats allowed.  

*Reminder: Can Collection Area has moved to East Side of Association Shed.

• Do Not Crush Cans—they don’t get accepted at redemption center
  • No Plastic –  No Glass  –   No Garbage
  • Nickel cans
  • Use ONLY Clear plastic bags provided—NO BLACK GARBAGE BAGS or GROCERY BAGS
  • Huge Thank you again to Jeff & Stacey Zearley for their time and effort in starting this effort.
  • Terry Denner asked for volunteers to help sort and clean the cans prior to taking to redemption center!  We all benefit from the resources that these funds help pay for! PLEASE take a turn to help!  Contact Stacy Zearley

FLAG POLE PROJECT:  

• The board wants to recognize a lot of time and effort from Chip Flory, Gail Scherr, and Tom Nagel for helping drive the Flagpole and Flags now installed at the Esmann Island entrance.  They are beautiful.
• The Board also extends great appreciation & thank everyone for their generous donations!  
• Jane indicated all the great Esmann Flag ideas submitted and will announce winner after ballot count.

EVENTS CALENDAR: 

Please read through the Events calendar when you receive them as there may be changes! If you are NEW and haven’t given your email to Cindy Lynch or Laurie Helling, please do so and we will get you on the calendar email list!

• July Fireworks (for Esmann members and invited guests of Esmann members will be held at North Sand Pit Saturday, July 2, Dusk (approx. 9:45)
• Please watch small children and DRIVE VERY SLOWLY, as many people walk, and there are many small children present in a condensed area.
• Donations are always welcome for this year and getting a head start on next year.
• Terry Denner and Josh Geistkemper are accepting donations for fireworks fund!
• THANK YOU FOR THE GREAT SHOW YOU PROVIDE!

ELECTION of Board Members:

• 2 Open Board positions, 2 both 3-year positions.
• Josh Geistkemper’s term has expired but is seeking re-election.
• Terry Denner has served the Board previously, took a break and is willing to volunteer again.\
• Linda Lampe is now a full time Esmann resident (previously weekender for many years) who wishes to get more involved with the Board for the betterment of the island.
• Ballot is filled and ballots collected.
• Vote counters: Cindy Lynch, Wayne Jensen, Dave Wagner

OLD BUSINESS:

ALLIANT UPDATE:  The project will not begin in earnest until after Labor Day.  If you want to take your electrical line underground please contact ALLIANT, then your electrician.

• There were a few questions from the floor: Dennis Winders Sr asked if there is a list of electricians, or could there be one or two electricians who would be willing to work with all interested members?  Jane answered that Alliant would have that information, and also that member Scott Kainz has expressed interest in being available.
• Should not be any payment required in advance.
• Also, if I am not at the property, will I be without service if they come bury the line?  No, Alliant would trench the line/wire to the box location. Nothing will be switched or disconnected until your contracted electrician comes to do the termination and connect new line
• Gary Gansen brought up the concern for overhanging tree branches in the roadways, and grown out bushes/Shrubs. MEMBERS this is your responsibility to make sure the roadways are clear and good visibility lines.

North Boat Ramp:  Discussion held on the deep hole that was created at the end of the new ramp. Freidlein was contracted to fill in the hole with rock and fan it out.  This  may be an ongoing issue in the future and to keep an eye on it, so it doesn’t get so bad before addressing again.

• Discussion also held on where the end of the ramp is located.
• The bottom is 30 ft rom the seam, and the bottom section of cement ramp was pushed into the river bottom.
• The hole that developed was at least 18 inches deep.
• The 30 ft from seam is at the end of the big blocks ) for visual cues.  PLEASE BE ALERT
• Agreement the new ramp could/should’ve been a steeper slope, but problems can be avoided by judgement.
• There is still room to launch jet skis or small fishing boats on the old ramp, but be warned, that cement is in bad shape.
• As Tom Nagel stated well, “Everyone needs to give a little to get a lot!”
• July 4^th weekend, the public dock  (needs to be repaired) will be repositioned slightly closer to old ramp, and a new handicap accessible walkway will be installed by Tom Nagel, Buc Lampe, Dale & Tim Hoffman.
• A huge thank you for your hard work on making this ramp more accessible to all members and their guests.
• Josh Geistkemper will head a committee to continue improving the north boat ramp/dock for the benefit of all.

NEW BUSINESS:

• ELECTION RESULTS! CONGRATS TO ALL!
  • Josh Geistkemper was re-elected
  • Linda Lampe was elected as a new board member
  • FLAG #6 was chosen as the future Esmann flag!! Big favorite! Christina Miller!!

Public Service Announcement by Ken Root-Safe Septic Systems.

• While waiting for ballots, Ken spoke for a minute about having up to code and safe septic systems! With our water sources so close to septic systems, we need to be extra diligent.

Restrictive Covenants:  Legal documents regarding  the personal use of your own property which have to be updated every so many years.  Terry Denner thought they have been already updated, but Jane will contact Clayton County first and if they need to be brought up into compliance, she would seek our legal team for assistance in updating them.\

Jane asked for a motion to verify the documents and if so needed, approval to pay for legal assistance.

Tim Ahlers made the motion and Gail 2^nd. All in favor. Motion passes.

Future Island Clean Up Days! If there are future island clean up days, we encourage lots of participation.  Great opportunities for kids to help preserve and improve this great place!  Many hands make light work!

GENERAL Reminder:  

• If you were planning on doing your own fireworks, you are encouraged to set them up and fire them off in the sand pit as well. REMINDER: Members, please remind your families & guests that personal fireworks are your responsibility and to please pick up all the paper, leftovers, etc. the next day. 
• Be mindful & respectful of your neighbors (and dogs) and be finished shooting them off by 11:00 pm at night.
• The Board wishes to thank all members who have volunteered their ideas, suggestions, time & materials! With member volunteer cooperation, we again have been able to keep our association dues in line, and are able to continue improving and enjoying our thriving community!

• Motion made to adjourn the meeting by Jane Ertl. Josh made motion, 2^nd from Tim Ahlers. All approved. Meeting adjourned at 11:15

The Board will be meeting at the office July 8^th at 8:00 am for an Island Drive around.

Board will be assessing road conditions, ramp, dock, signage replacement, any nuisance properties.

Not a formal meeting, but if you have any building permits to submit, please be there at 8:00.

Thank you very much for your participation and input in our Annual Meeting!

Have an ENJOYABLE & SAFE Summer!

Respectfully submitted,

Laurie Helling, Secretary

June 24, 2022

Re: Esmann Island underground project update

The DNR has approved our design for Esmann Island with the requirement that we meet our minimum heights for our transformers.

We’ve applied for the necessary permits and expect to have those approved in the next 60 days. After speaking with Jane Root on June 23, we decided it would be best to start the project after Labor Day.

Crews will concentrate on installing the mainline around the Island this fall. We will install services to houses/cabins for those that choose to convert in the spring. This schedule will help accommodate any delays in the permitting process or shortages in materials. 

For those of you choosing to convert to underground, please contact your electrician first and then contact Alliant Energy at 319-786-7171 or Decorah_Elkader_Construction_Hotline@alliantenergy.com for more information and pricing.

You can also direct any other questions about the project to this voice mailbox or email address. 

Sincerely,

Dustin Mohs Manager of Customer Operations