Welcome To Esmann Island

Call to Order:  The Annual Meeting was called to order at 10:01 a.m. by President Jane Root. Jane made note that the Annual Meeting notice was mailed two weeks prior to meeting.  

Board Roll Call:  Present were President Jane Ertl Root. Board Members: Chip Flory, Josh Geistkemper, Nikki Lynch, Tim Ahlers. Absent: Andrew Phelps, Tony Reyerson

Also present- Treasurer: Helen Schwietert and Secretary Laurie Helling.    

Annual Meeting Minutes: Jane asked to forgo the reading of last year’s minutes. There were no requests or questions regarding minutes by members present, so therefore a motion was made bu Chip Flory to waive reading of minutes aloud. Tim . 2^nd, all approved, so moved.

Jane introduced Gail Scherr, candidate running for Board. Gail spoke a few words about herself and invited Esmann members to a Pot Luck/dish to pass on July 3, (afternoon) prior to the evening festivities. Stop by at the detached garage near North Boat ramp.

Jane also introduced new Island Members 2020 until now to stand and be recognized.

Treasurer’s Annual Report:

• Cash Flow and Balance Sheet presented by Jane Ertl.
  • The Association is in a good position for cash on hand.
  • Have not received invoice for Road Reseal to date.
  • No questions or concerns from members present.

Motion made by Jane to approve Treasurer’s Report. 2^nd by Chip Flory. All approved. So moved.

Committee Reports:

• Boat Storage: Don Niosi –The shed is now open (after conclusion of annual meeting) for summer trailer storage. Flat fee $30 for summer months. As always first come, first serve. Possible room for a another trailer or two.
• For Winter Storage there is usually a waiting list so please contact Don with any questions or to be placed on list. No openings at this time.
• Road Report: 
  •  Jane asked Terry Denner to speak regarding the Road Reseal
  • *Road Seal Project has finally been completed
  • Some cold patching ongoing
  • Abel has contributed to payment for cold patch.
  • Noted this reseal should be good for another 5-8 years.
  • No extra fees incurred from Blacktop Services
  • Gary Gansen voiced his concerns for lack of communication on reaching BlackTop Services concerning slope(s) by driveway.
    • Terry did respond regarding the posting of the Blacktop Services contact information multiple times in the past year of Minutes, and on website.
    • Terry Gansen’s comments/concerns duly noted.
  • Most important thing now to have a lot of driving on the roads to pack it down.
  • Thank you from the board for your efforts to help make the Reseal happen, especially well after your term as Board President expired.

• Pond Committee:  Kari Winders recognized and thanked all the members who volunteered their time, talents and materials at the pond this past year.
• Aerator is ordered but on backorder. It will be placed in the pond as soon as it arrives.
• REMINDER—Once Aerator is installed, No Boats with motors in pond. No ice fishing on pond. Ice will be unsafe and unstable.
  • Keep in mind anyone can make a donation to the Pond Fund at any time!
  • Please remember to pick up behind you at beach/pond   Remind your guests as well.
  • Don’t overfish pond. The pond did not benefit from the spring flooding to help restock fish naturally. We also experienced a large fish kill in February due to lack of oxygen.
  • Follow DNR rules for limits.  Better yet, catch and release small fish this year to grow and spawn.
  • No boats with motors in pond. Canoes, kayaks, small oar boats allowed.  

*Reminder: Can Collection Area  

• Do Not Crush Cans—they don’t get accepted at redemption center
  • No Plastic –  No Glass  –   No Garbage
  • Nickel cans
  • Use Clear plastic bags provided
  • Huge Thank you again to Jeff & Stacey Zearley for their time and effort in hauling, cleaning and redeeming!
  • PAVILION Memorial Plaques will be finalized soon!
  • PLEASE USE your Esmann Island Member hanging PLACARD or new small Vinyl decals for your cart windshield, ATV, UTV, or any vehicle parked by pond area, beach area, pavilion. Make sure your guests know and use it as well.
• NEW YOGA by the POND Pavilion hosted by Nikki Lynch and Kari Winders. Please follow the YOGA by the Pond FB group for ongoing information. Weather permitting. Any rain, or immediate threat of rain, it will be cancelled.
• Member Wayne Jensen asked if the Guttenberg Fire Department has flushed the hydrant this year and to our knowledge they have not.
• Kari and/or board will check with Fire Dept.
• Wayne also mentioned years ago, it was discussed on the island about a gate with card swipe for members but it never gained any traction.
• Cindy and Kari know there are several (non member) re-offenders! This means they do not have the placard, or Esmann decal. If you are at the pond or boat ramps, and do not feel comfortable approaching a person(s) or unknown vehicle, please take picture of license plates, and let someone on the Board know!

EVENTS CALENDAR:  Please read through the Events calendar when you receive them as there may be changes!

• The Annual Labor Day Golf cart parade will go on as planned.
• **July Fireworks (for Esmann members and invited guests of Esmann members will be held at Sand Pit Saturday, July 3, Dusk (approx. 9:45)
• VICEBOX band will be playing at Kari & Dennis Winders Garage-Mahal starting at 8pm until fireworks. They will resume music at conclusion of fireworks.

ELECTION of Board Members:

2 Open Board positions, 2  3-year positions. Tony Reyerson and Chip Flory’s terms have expired and not seeking election. We thank both of them so very much for their committed service to the Board the last few years.

Nominees for the two 3 yr positions. A little background info:

•  Gail Scherr –has been an Esmann member for several years. She has contributed greatly to the Landscaping and Beautification Committee for a few years as well. Gail is excited to meet new people and take a more involved role with the board.
• LATE Floor Nomination of Kevin Thie by his wife Julie.
• Ballot is filled.  The member with a handful of write in votes did not accept the nomination.

OLD BUSINESS:

SAFETY POINTS

• Jane asked to have the Island Safety Rules posted prominently on our Esmann website.
• ALL VEHICAL DRIVERS: PLEASE abide by the 15 MPH Speed Limit. This is for ALL vehicles, golf carts, 4 X 4’s, ATV’s, mopeds, motor bikes, mini bikes!  If you have guests, please inform them of the island road rules.
• As an Island Association we have rules & the responsibility to ensure the safety of our members, our neighbors, and our guests.
  • Golf Carts– 12+ is “recommended age”. Golf carts and other recreational vehicles mentioned above are member’s responsibility in case of accident. Make sure your insurance has the right coverage for safety on the roads with golf carts and other recreational vehicles.
  • Please place your Lot Number on your cart (sticker-decal) so it is visible..

Esmann Flagpole Project:

• Having 2 or 3 flagpoles installed at the entrance of Esmann Island has been discussed for the last year and a half at several board meetings.
• Chip Flory and Gail Scherr are negotiating pricing with Lang Sign, a company in Dubuque, for the poles, insured installation, American and state flag.
• DESIGN CONTEST for Esmann Island Flag!
  • If you are a creative thinker/designer Esmann member, consider sending a mock up original flag design to Chip Flory, cflory@farmjournal.com
  • Deadline July 31!!
• We are very hopeful with a $3900 budget from the board, donations from island members, and possible additional fund raiser we can make it happen.
• Member Tammy Halfhill raised a question “Will the flagpoles be a concrete installation? YES

Fireworks:  Huge thank you for Josh Geistkemper and Terry Denner families for spearheading fireworks donations, purchasing, and helping put on a great show for Esmann Members! You can still donate anytime and it will be put toward 2022’s show.

Nancy Stafford asked where Fireworks take place? Sandpit north end of island.

Tammy Halfhill wanted to thank everyone involved in putting on a great show for us!

 Chris Zearley (Abel Island Resident/Owner) Request:

• At the May board meeting an Abel Island owner presented a proposal to the Board on a request for easement to enter Abel in future new developed lots.
• Board said it would be placed on the Annual Meeting agenda.
• Jane provided a bit more history to membership present
• Chip Flory asked for motion to deny the easement proposal. Nikki Lynch 2^nd
• Jane asked for a voice/show of hand Vote, YES or NO.
• The Vote was overwhelmingly NO. Request denied.

NEW BUSINESS:

Monthly Board Meetings:

• Jane explained to members present for input on the number of Board meetings held during the year.
• Currently there are 7 monthly meetings, starting in April and ending in October.
• The board looked at the original island by laws, addendums, etc. and there is no verbiage that requires a monthly meeting.
• Asked for input on if eliminating the first April Meeting and the October meeting and possibly one other would cause grave concerns?
• Possible scenario: May meeting as usual to address any spring issues, plus plan June Annual Meeting.
  • June Meeting, July would be a board meet and drive around island to look at and note any road or property concerns, etc.  No formal meeting. Then late August Meeting, late September meeting.
• A few members asked if that would cause any problems, delays etc. for any member concerns, building permits, that much be brought before the board?
• Member Teri Denner said there  may be a concern about board transparency and board availability. Duly noted.
• Jane explained the Board members can still operate efficiently (as we did during Covid) with Zoom meetings online if needed, texting, and/or a call for a special Board Meeting at any time if necessary.
• We would still provide detailed minutes, notes and transparency needed for a successful board and HOA community.
• There will be no change for this 2020 calendar year, but will reconsider for 2021 calendar.
• This will be tabled until last meeting of this year. The Board appreciates any and all feedback.

BUILDING COMMITTEE IDEAS/SUGGESTIONS:

• To dovetail with holding less meetings, Ken Root mentioned the Building Committee and having clear and consistent procedures and expectations by building committee members and lot owners and board.
• Building committee members have always been volunteer positions reporting to the Board for pre-approval and final approval of building permits, issues etc
• Steve Lampe, current Building Committee member asked for a copy of each permit/building plan/blueprint be created for EACH Building committee member so all are on the same page.
• Earl Burkle suggested having an independent (paid position) building inspector instead of volunteers on a committee. This would be a paid position, so job requirements of building and inspection acuity would be a prerequisite. Since this could be a 3^rd party and independent it would lend itself to a more consistent dialogue between lot owner and permit request, adherence to Esmann and County by laws, permit process etc.
• Chris Miller agreed this is a good idea and would be worth seriously considering.
• Nikki Lynch made a motion to discuss this in more detail at our next Board meeting(s). Josh Geistkemper 2^nd. All approved. Motion passed.

ISLAND RESERVES:

• The Board thought this a great opportunity to plant a seed for the future about Island Reserves. (aka available funds on hand for any major projects)
• There is nothing on the radar, but Jane explained that “some day” we may be put in a position to have to make a major change or incur a huge expense. i.e. wells so close to leach fields, or Guttenberg wanting to annex us..again these are just scenarios.
• If this was ever to happen, would we, as an Association be prepared?
• As member Bob Preston wisely pointed out, “Never bring any of these things to the forefront. We are happy to fly under the radar with the county, and DNR.” 
• Agreed, we are NOT looking to put us on anyone’s radar for any reason, but we still need to be realistic these could happen for future Esmann generations.

• Do we need to explore other formulas (sq feet) etc for determining annual dues and assesments on lots owned, especially considering the many undersized, grandfathered, improved, unimproved lots? Food for thought.
• Member Gary Gansen is against any drastic changes to the dues or assessments in the near future.
• If anyone is interested in exploring more equitable options or being part of an advisory group, research in this area, please let Jane Root know. We realize many of you have financial, real estate, and other HOA expertise. Again, this is our island community and everyone should –feel able to contribute for the present and future!

AED Defibrillators Interest?

• Member Cindy Miller (nurse) expressed a strong desire for the board to invest and purchase 2 or 3 AED Defibrillators for the island.  (including pediatric paddles)
• With the river, pond, and in case of heart attack, electrocution, among so many other scenarios, these AEDS could be readily available for use.
• Proposed on site training for 6+ people
• Mike Scherr voiced concerns about operators and alcohol usage? Liability?
• Dennis Winders said the more people the better should be trained in CPR.
• Units are generally priced between $1900-$2000
• Board would like to get more definite pricing and review options.
• Gary Gansen said to check with Guttenberg Fire Department? Do they offer training?
• Earl Burkle said to check on securing possible grant money to fund the AEDs.
• Board member Tim Ahlers will also check with the Guttenberg Hospital on grant funding.
• Henry Martens said he’d always support (and in his HOA experience in home state) having a  special assessment is also an option.  
• Tabled until next meeting(s). We appreciate all feedback.

MISC:

Nikki Lynch is having an arborist (tree specialist) visit her lot to assess a tree and possibly if there are others interested can arrange for  longer time block with the arborist. Please email Nikki if interested.

Stacey Zearley mentioned interest in having a more visible way to “share information” with other members. i.e.  We are having our septic pumped on this date, if you are interested in pumping yours same day, email or respond and that way share resources more efficiently.  Will explore options on Social Media.

Reminder: SECRETARY and TREASURER positions will be open. These are paid positions.

If you are interested or would like more info, please reach out to Jane Root, Laurie Helling or Helen.Schwietert. Email addresses and phone # on EsmannIsland.com website.

• If you were planning on doing your own fireworks, you are encouraged to set them up and fire them off in the sand pit as well.
• REMINDER: Members, please remind your families & guests that personal fireworks are your responsibility and to please pick up all the paper, leftovers, etc. the next day. 
• Be mindful & respectful of your neighbors (and dogs) and be finished shooting them off by 11:00 pm at night.
• Labor Day Festivities are on. Golf Cart parade will be held. More details to follow in August meeting.

• The Board wishes to thank all members who have volunteered their ideas, suggestions, time & materials! With member volunteer cooperation, we again have been able to keep our association dues in line, and are able to continue improving and enjoying our thriving community!

• Motion made to adjourn the meeting by Jane Ertl. Nikki made motion, 2^nd from the floor. All approved. Meeting adjourned at 12:15

Next Board Meeting will be held Saturday, July 17^th, 2021 at 8:00 am.

Thank you very much for your participation and input in our Annual Meeting!

Have an ENJOYABLE & SAFE Summer!

Respectfully submitted,

Laurie Helling, Secretary

Feeling stressed? Need to stretch out your muscles? Would you like to enjoy the peace and early morning beauty at the pond?

Please join members Nikki Lynch and Kari Winders for a Beginning Yoga & Morning Stretch. Private event for Esmann Members. All ages. Bring a mat or towel. May the Zen be with you!

ATTENTION ESMANN MEMBERS!!

ROAD SEAL PROJECT starts TOMORROW Thursday, June 17th and Friday, June 18th. (Weather permitting)
*Important NOT to water the road from now through Friday.

WE REALLY STILL NEED 1 or 2 VOLUNTEERS Member/helpers for the driveways and misc! Please contact Terry Denner. 641-330-3487 or 563.920.5654 THANK YOU SO MUCH!

Call to Order: Jane Root called meeting to order at 8:00 am.

Board Members present:  Jane Ertl Root, Tony Reyerson,  Andrew Phelps, Josh Geistkemper, Nikki Lynch Absent: Tim Ahlers  Also present:  Helen Schwietert and Laurie Helling

Members present:  Bob Sims, Terry Denner, Tom Nagel, Don Niosi, Ken Root, Ken “Doc” Rolfes, Shauna Barton, Cindy Lynch   

Minutes:   Jane asked Board if there were any questions regarding the April minutes. None raised. Jane asked for motion to approve. Chip made motion to waive reading & approval of minutes. Josh G.  2^nd , all in favor. Motion passed.

Treasurers Report:

• Monthly Balance Sheet & Income Statement distributed to Board Members.
  • Dave Wagner provided new depreciation schedule for the Board
  • Taxes are signed and paid.

Bills Presented:

• Alliant Energy (even pay) $78.00
• Bi-County Garbage Disposal
• Checking has sizeable balance (to pay Road Reseal project)
• $600 Tax Prep and Federal & State Taxes also paid.
• $160 Reimbursement Tony Reyerson for river & island map lamination.
• $100.05 Reimbursement Laurie Helling (Sect) for Esmann Website Domain Renewal Fees

Jane asked for motion to approve Treasurer Report & Bills submitted. Tony R. made motion to approve   Andrew P. 2nd, Motion approved. Motion passed.

Building Permits:

• Couple of inquiries from the floor. (Helen S. Tom N.)
• No formal permits submitted or signed off

Property Changes:

• Lot 82- 352 River View Rd   Duffy to Winters Chris A & Billie 
• Jane recommended introducing new members at the Annual Meeting and the Board thought that was a good idea.
• Board also resurrected the New Member Welcome Packet. Make sure the information is up to date.

** PERMIT REMINDERS:  Please contact Board Member or Building Committee Member PRIOR to starting BUILDING projects!  Review setbacks (structures need to include roof overhangs into setbacks) 

OLD BUSINESS:

• Newt Marine & Corps appear to still be using north ramp area to park.  
  • Terry Denner provided update
    • Definitely have stayed much longer than the original 3 months
    • Newt did provide a dozer but did not provide anyone to actually operate the dozer or pond dredging
    • Esmann members Terry Denner and Scott Kainz operated the dozer and added roughly 15 hours on the Newt Marine excavator in the pond.
    • Terry suggested the Board should call Artie as a courtesy but recommended keeping their deposit check for the “overstay” of their time on island and not doing the dredge work we requested and having to do it ourselves.
    • A BIG Thank you to the volunteer efforts by members Terry Denner & Scott Kainz for their work at pond.
  • Motion was made by Josh Geistkemper to retain the Deposit check from Newt Marine. 2^nd was made by Nikki Lynch. Motion passed.
• Pavilion Repair from 2020 damage. The siding needs to be replaced on the damaged area of pavilion but appears those responsible for damage have paid for materials. Need to get that siding replaced.

• Road Reseal Update
  • Terry Denner said last contact with BlackTop Services, Esmann Island is on the top of the list.
  • However, the weather is not cooperating at this point.
  • Still a goal for June completion, weather permitting!
  • Jane R. applied for a Tax Exemption for the road project but was denied. Will revisit.
  • A few people still are interested in having some additional driveway work done with the reseal.
  • Please Contact Blacktop Services personally. (515) 332-4208  *Refer to Esmann Island Project

• Farm Acreage Lease:  Tony said he has received partial payment $1850 for the farm acreage. No contract signed at this time.
• Nuisance letters sent to 2 properties. Compliance by June 15 or Board will complete cleanup and place lien on properties.  Discussion on north end lot and if there are more options for regular maintenance of dead trees and overgrowth. Tabled.

• ESMANN FLAGPOLE PROJECT:
  • Plans are for ordering and placement of 3 Flagpoles at island entrance.
  • Solar lighting at bases.
  • Small concrete strips for pole placement.
  • Budget set not to exceed $3500

• Attorney Response(s)
  • Discussion reopened by Jane R. (Andrew Phelps) on north end cul-de-sac options proposed by lot owners.
  • A discussion on pros vs cons on potential outcomes; both immediate and long term ramifications. Josh G. voiced his concerns of not being prepared to deal with other similar situations should they arise in the future.
  • Being this potential change is something that would need to be addressed before the road reseal starts added additional concern from board members.
  • No consensus reached at this time.

• REMINDER–Dog Ordinance: As recorded in past 2018 & 2019 Board Minutes, a dog ordinance has been posted for all members. Dogs need to be kept in control, leashed, not free running of the island, and have their proper shots etc.
  • It is Members’ responsibility to maintain control of dogs & pets, clean up after them, and make sure they are not a nuisance on the island. Any damage from pets would need to be the owner’s responsibility.
  • If someone’s dog bites anyone on the island, the dog (or pet) will need to leave the island immediately.

NEW BUSINESS:

• A member from Abel Island (Chris Zearley) asked for time on the agenda and presented a proposal to the Board asking for a potential easement for entrance to new residential lots he would like to develop in the future.
• The Board listened to Mr. Zearley and did not discuss anything further at this time.   
• Annual Meeting –June 26, 2021 10:00am
  • Jane R. will be finalizing Agenda & Ballot  (Open Board positions, Dues discussion)
  • Need to compile Dues Assessments, Financial Statements for Annual Meeting Mailing.
  • Mailing needs to go out minimum 10 days prior to meeting.
  • OPEN BOARD POSITIONS. Please pass the word so we can try and verify before annual meeting mailing is sent.
• MEMBERS!!  PLEASE CONSIDER TAKING A TURN ON YOUR BOARD!  This is your Island community, and taking an active part in our Owners’ Association keeps our community growing, improving and continually keeping Esmann a great place to be!  Contact a current board member for details on submitting candidacy.

• Both Laurie Helling (Secretary) and (Treasurer) Helen Schweitert, have expressed their desire to resign from the board this year.  Positions will be posted to Esmann members first. If no interest, will be advertised positions. If you are INTERESTED in either position, please contact Assoc. President Jane Root.
• SECRETARY Position Duties (paid position)
  • Attend monthly Board Meetings and take notes/record minutes for each meeting.
  • Answer questions relating to past meetings & minutes
  • File appropriate print documents, maintain paper files.
  • Maintain digital files & documents. Make sure regular digital back up is performed.
  • Keep accurate records regarding correspondence
  • Send or answer correspondence at the direction of Board (i.e. Nusiance letters, business letters etc.)
  • Compile minutes after each meeting using Microsoft Word. Email President & VP for review.
  • After approval, email to board.
  • Post minutes to website and print copy for Island bulletin board and/or office door.
  • Help maintain membership lists, current addresses, emails, phone numbers.
  • Assist in preparing Annual Meeting Mailing
  • Assist with Annual Meeting, taking in dues, updating member information, taking the minutes, oversee collection and counting of ballots with the treasurer.
  • Purchase supplies for office duties. (printer paper, postage, staplers, folders, printer toner, etc.)
  • Strong organizational skills
  • Prior administrative assistant experience a plus, strong experience with Microsoft Office, email, (Word & Excel) highly preferable.
• TREASURER Position Duties (paid position)
  • Issue & co-sign checks
  • Compile & Print financial records for Board & meetings
  • Compile Year-End tax information & reports with delivery to Tax Preparer.
  • Maintain and collect annual assessments (QuickBooks)
  • Deal with past due assessments
  • Responsible for correspondence regarding financial issues
  • Attend monthly and annual meetings, answer financial questions that arise.
  • Help with Annual Meeting preparation
  • Assist secretary (vice versa) maintain membership lists, dues, addresses, emails etc. in Association computer.
  • Pay Invoices & mail on time
  • Make Bank deposits
  • Maintain various financial reports/records for Association
  • Check mailbox for Invoices and financial correspondence.
  • Prior financial experience a plus, strong experience with Excel & QuickBooks highly preferable.
  • Strong organizational skills
  • *Background check may be performed because of financial security

Adjournment:  Jane asked for a motion to adjourn. Andrew P. made motion to adjourn, Josh G..2^nd  and meeting was adjourned at 9:30.

Next Board Meeting June 26, 2021 *Immediately following Annual Meeting

Respectfully submitted,

Laurie Helling, Secretary

Call to Order: Jane Root called meeting to order at 8:00 am.

Board Members present:  Jane Ertl Root, Tony Reyerson,  Andrew Phelps, Tim Ahlers Absent:  Chip Flory (Death in Family) and Josh Geistkemper (on phone)  Also present:  Helen Schwietert and Laurie Helling

Members present: Tom Nagel, Don Niosi, Ken Root, Doc Rolfes, Shauna Barton, Gail Scherr, Dale Hoffman,Tim Hoffman, Cindy Lynch, Kari Winders, Wayne Jensen

Minutes:   Jane asked Board if there were any questions regarding the 10-17-20 minutes. None raised. Jane asked for motion to Approve. Tony made motion to waive reading & approval of minutes. Tim E.  2^nd and all in favor. Motion passed.

Treasurers Report:

• Monthly Balance Sheet & Income Statement distributed to Board Members.
• Discussion held on the (2) 20 month CDS.
•  Road Reseal project being completed this year
  • $100K CD matured in Maarch, Cashed and placed in Checking for Road Reseal project.
  • Once Road Reseal project is complete, new discussion will be held to open new CD.
  • $25K June maturity date (TBD at May meeting)
  • Discussion on depreciation of fixed assets.
    • Jane and members expressed interest in seeing the depreciation schedule.
    • Dave Wagner will provide new depreciation schedule once taxes are completed.
    • Taxes are being completed within the May extension date.

Jane asked for motion to approve Treasurer Report. Nikki Lynch made motion to approve Treasurers Report, Andrew 2nd, Motion approved. Motion passed.

Bills Presented:

• Alliant Energy (even pay) $78.00
• Bi-County Jan-March
• Friedlein Snow Removal (2020) Sept-Jan. Jan-Feb (Invoice to come)
• Newt Marine (deposit & Cert. of Insurance) Return deposit
  • Need to speak with Newt Marine about some damage to the North Ramp floating docklate last fall. 2 poles (placeholders) were bent and will be repaired. The rod to the gangway walk to the dock was broken off.
• Thank you to Board Member Tim Ahlers for gathering mail/handling bills etc. over the winter months.

Jane asked for motion to approve Treasurer Report. Nikki Lynch made motion to approve Treasurers Report, Andrew 2nd, Motion approved. Motion passed.

Building Permits:

No immediate permits were submitted. Several projects in process of gathering necessary permits from state and county.

• Terry Sindelar: permit application to DNR to replace existing garage.
• Discussion on new septic (Schaefer) Road Deposit?
• Notice of two dumpsters placed at Youngblood and C & C Miller lots.

** PERMIT REMINDERS:  Please contact Board Member or Building Committee Member PRIOR to starting BUILDING projects!  Review setbacks (structures need to include roof overhangs into setbacks)

Property Ownership Changes:

• Shepard to Youngblood
• Johnson to Dreesman
• Drexler to Drexler
• Gilkes to Pattison

Committee Reports:

Boat Storage-Don Niosi said to contact him if anyone needs to get boats, jet skis, etc. from storage.

Dock/Ramp Committee:  North Boat Ramp discussed above (Bills). *Landscape Committee discussed  cutting down some of the dead trees in the boat parking area at north ramp.  

Pond Committee Update: 

• Kari Winders confirmed Pond Aerator is being ordered. Especially needed after a winter fish kill.
• Donation Board for the Pavilion will be finished and added this year. (Pond Committee will have a sheet at Annual Meeting)
• Kari mentioned she will bring stickers next meeting that can be placed on Golf carts. Placards can hang in vehicles.
• Great big Thank You to Scott Kainz & Terry Denner who were able to use Newt Marine equipment to clean and dig out several areas of pond to deepen areas that had filled in with sand, silt, and dirt.
• Great big Thank You to Doc & Cheryl Rolfes for their ongoing efforts to clean up debris around pond, and cart trail to the beach.
• 1^st Pond and Common grounds clean up day May 1, 8:00.  More community clean up days possibly TBA this spring.
• NOTE:  DO NOT DUMP fire ring (hot) ashes or debris along cart trail. Fire Hazard!  Especially with this dry of a spring.
• The tables stored in the Assoc building will be brought out
• Tom & LaDonna Nagel brought up desire to purchase and donate new picnic tables for the North Ramp area. Old ones there are really falling apart.
• HUGE Thank You to Jeff & Stacy Zearley for their ongoing efforts in the Can Recycling! $991 was deposited into the Rec Fund for Oct-Dec cans redemption.
  • PLEASE try to only bag up Nickle deposit cans.  No glass. No plastic.
  • The Zearley’s haul the cans home where they sort, rinse and rebag the cans for redemption so thanks again.

LANDSCAPE Committee:

• Still accepting perennial plants (lilies, irises, hostas, etc.) Place by entrance of cart trail, or along back road and they will get replanted.
• Consider donating old potting soil sitting around in bags, in your garage/sheds, from here or home. Dump in garden area north of pond.
• Would like to utilize garden area for more compost efforts as well.
• Instead of burning all your leaves, rake and dump in the garden area for composting!
• Pick up sticks branches etc from common grounds if you see them so Dale Hoffman (Lawn Service) doesn’t have to stop mowing to pick up debris all the time.
• Would like to see people help with trimming up dead branches, trees limbs etc, and make a common area for firewood/kindling that any member could use.

OLD BUSINESS:

• Newt Marine appears to still be using area to park. Someone will be in touch with them to see what further plans they have for the summer and to have them park in common area.
•  Check with Terry Denner on completion of work before returning Deposit Check.
• Road Reseal Update
  • *Will likely take place in June  (dates not set yet) *Confer with Terry Denner
  • We are 1^st on the list for Road Reseal Company
  • More Updates as temps get warmer for ideal reseal conditions.
• Farm Acreage Lease:  Tony will talk to the farmers regarding lease for this coming year.
• Update on Nuisance letters sent to properties in need of clean up, weeds, long grass etc.  
• 3 Properties will be sent a 2^nd letter for compliance by end of May for compliance in cleaning up lot subject to non –compliance is a bill for Assoc having to complete it and a lien against property.
• Andrew Phelps presented ideas on possible re-design of north end turnaround. Jane will take a look at ideas.  No action at this time.

NEW BUSINESS:

• Annual Meeting in June
  • Need to get agenda in place
  • Will there be a need for any special voting on ballot?
  • OPEN BOARD POSITIONS:
    • Chip Flory seat is Open. He is not running again.
    • Tony R. undecided at this time.
      • Discussion on clarifying the terms and lengths of term.
      • PLEASE CONSIDER TAKING A TURN ON YOUR BOARD! Contact a current board member for details on submitting candidacy.
• Both Laurie Helling (Secretary) and (Treasurer) Helen Schweitert, have expressed their desire to resign from the board this year.  No formal resignations have been submitted to date.
• Job descriptions will be updated and will be posted accordingly.
• Tony R. brought up for discussion to raising the dues. They have not been raised in a few years, and we really need to think about the future of the island and possible scenarios that could us the Association in the years to come.
  • Raising the dues (reasonably) would help in creating a good cushion to responds to these possibilities.
  • The County taxes were raised again on the Association building and common grounds. Will consider arguing that at the County level.
  • Ken Root brought up several good points related to the future.
• Nikki Lynch made a motion to ask for legal opinion on the best recommended path for raising dues and preparing for future of the island association.  Tim Ehlers 2^nd. All in favor. Motion passed.
• Dale Hoffman asked permission from the Board to use the pavilion for his daughter’s wedding in June of 2022.
  • Discussion held on having a Pavilion Deposit ($200) and a Usage fee ($25-50?) for a member –private event.
  • Discussion as well as far as insurance and liability.
• Memorial Tree-Board would like to purchase a Memorial Tree in memory of Board Member Chip Flory’s Mom. Tony made the motion to purchase locally. Tim 2^nd. Motion passed.

Adjournment:  Jane asked for  motion to adjourn. Tony made motion to adjourn, Tim E.2^nd  and meeting was adjourned at 9:22.

Next Meeting May 15^th, 2021 8:00 am

Respectfully submitted,

Laurie Helling, Secretary

Board Members present:  Jane Ertl Root, Tony Reyerson, Chip Flory, Josh Geistkemper, Andrew Phelps, Tim Ehlers Absent: Nikki Lynch (on phone)  Also present:  Helen Schwietert and Laurie Helling

Members present: Don Niosi, Ken Brandel, Linda Lampe, Shauna & Nick Barton, Amy Phelps, Wayne Jensen

Minutes:   Chip Flory made motion to waive the reading of minutes. Josh G 2^nd and all in favor.

Treasurers Report:

• Monthly Balance Sheet & Income Statement distributed to Board Members.
• Discussion held on the (2) 20 month CD’s and either rolling the CDs or breaking one for the Road Reseal project being completed next year.
  • $100K March 6th /maturity date. Will be closed out and deposited into checking account.
  • $25K June date
  • Also discussed there if too much money in checking we may need to move some of that into the money market.
  • Discussion on depreciation of fixed assets.
• Friedlein will continue to plow $78 *$3.00 increase

2021 Budget *discussed under New Business.

Tim made motion to approve Treasurers Report, Tony 2^nd, Motion approved

Jane asked for a motion to pre-approve the Bills over the winter months. Tim E Made motion, Josh 2^nd, and so approved.

Bills Presented:

• Alliant Energy (even pay) $78.00
• Matrix Productions (Pond Sign) $267.50
• Hoffman Lawn Service

Chip made motion to approve the bills, Andrew 2^nd Motion approved

Building Permits:

• Permit presented for Privacy Fence 496 Riverview
  • Discussion on setbacks
  • Are privacy fences allowed, do they need to allow water flow
  • Research—Approval pending research by laws

Property Ownership Changes:

• Several in process but none presented at this time.

Committee Reports:

Boat Storage-Don Niosi presented his list for boat storage, Jeff Heising would not need the storage space, Nick Barton inquired re bass boat. All spots spoken for in the building.

Dock/Ramp Committee: Dock by north ramp will come out soon. Will coordinate with a few members.

Pond Committee Update: 

• Members donated rocks and 4 x 4 treated lumber, also flagstone, and cement benches
• 4 Memorial Trees purchased and planted along right hand side of Pond road.
• Discussion on the Pond Fund. We will add the treasurer to the Account for oversight considerations.
• Spring clean up and related activities will be discussed in 2021 meetings.

OLD BUSINESS:

• The dredging continues and should be completed by October 30^th.
• Continue to stay in touch with Jesse regarding the pond dredging
• Update on Nuisance letters sent to properties in need of clean up, weeds, long grass etc. Will check again in spring for compliance.
• Farm Acreage Lease:
  • Discussion on future CRP (Josh led discussion)
    • 2 options December
      • Either get signatures and try to qualify again for CRP/Wildflower
      • Lease the farm land again w/ Kann. Tony will continue to work with Kann.
      • Tabled until spring meeting
• Year End- Tax information delivered to Dave Wagner by end of November
• Feb or March-will likely have spring road embargo and will need to contact Bi-County Garbage.
  • Andrew Phelps will watch the roads and gates if needed to be closed due to high water in spring.
• North Boat Ramp—Jesse from Newt will still have a boat there through their completion.
• Discussion on giving Dale Hoffman a gift/bonus of appreciation for his great work on the common grounds.

NEW BUSINESS:

• Discussion on 2021 Budget—no major changes. Will still donate $500 to Guttenberg Fire Department.
• Jane asked if there were any other donations to be considered before approving budget. Again, everyone went through the proposed budget, CD’s. No additional concerns or questions voiced.
• Jane asked for motion to approve the 2021 budget proposal, Tony R 2^nd and the motion approved.

Adjournment:Chip made a motion to adjourn, Josh 2^nd and meeting was adjourned at 9:06

Tentative Spring Meeting:  April 17, 2021 **AMENDED to April 24^th 2021

Respectfully submitted,

Laurie Helling

Secretary

Meeting called to order at 8:03am by Tony Reyerson.

Board members present:  Tony Reyerson, Jane Root, Tim Ahlers, Andrew Phelps, Josh Geistkemper, Chip Flory. Not present in person(on phone): Nikki Lynch. Also present: Helen Schwietert (Treasurer), Laurie Helling (Secretary)

*Many Members also present for the meeting. It was held outdoors for social distancing reasons.

First Order of Business: Tony Reyerson addressed the board and members present and expressed his wish to resign as acting President. He stated it was nothing personal at all, rather he was just not comfortable in the position. He asked the Board to consider Jane Root as taking over the President position and if acceptable he’d like to remain part of the Board.

The Board considered the proposal and accepted his proposal. Tony yielded the floor to Jane Root and proceeded to meeting agenda.

Minutes: Jane asked for motion to waive reading and approve August minutes. Chip Flory made the motion, Josh Geistkemper 2^nd the motion. All in favor. Motion passed.

Treasurer’s Report:

• Treasurer Helen Schwietert informed Board all 2020 assessments were paid.
• CD will be coming due.
• Motion made by Chip Flory to approve Treasurers Report. 2^nd by Tony Reyerson. All approved. Motion passed.

Bills Presented:         

• Alliant Energy $78 AutoPay
• Clayton County Taxes $2132
• Mike Steines Attorney $420
• Treasurer Payment $345.60       
• Motion made by Chip Flory to approve Treasurers Report. 2^nd by Tony Reyerson. All approved. Motion passed.

Building Permits:   

*Note: Permits & building plans need to be checked by 2 Building Committee and/or Board members prior to being presented to Board and signed off by building committee members after completion for final board approval.

• Mark Tarpy—2 lots. Removal of current residence and replace with new modular structure.
  • Waiting on home delivery.
  • Permits in order, will review by Building Committee when home is delivered.
• Review and send back approved permits/road deposits.
• Burco building project to start.
• 494 Riverview Road-to be discussed separately in Old Business.

Property Changes:

• 404 Riverview Road- Dillavou to Brummel
• 321 Riverview Road- Wulfekule to Radloff

Road Report:  

• Reseal Update-Terry Denner reported we are going to start the reseal project again in the spring after the frost is gone.
• We will be at the top of Blacktop Services list and our rock is already at Bard.
• Will give notice to members again in the first Board meeting of 2021.

Boat Storage: Don Niosi reported 6 trailers were still in the shed, and 2 removed. Will start storing boats for members on the list by next weekend.

Corps of Engineers Update: Kim from the Corps reached out and said the project with Newt was going well but they’ve decided to remove more sand from McMillan. Originally it was 900 cubic yards. They will probably be there for 2 or 3 extra weeks bringing them to almost end of October. Recommended to stay on Jesse since we still want to have them complete the dredging they promised for pond.

POND COMMITTEE:  

• Member Tom Nagel asked if there was any more action taken on installation of a gate on the pond road.
• Nothing more had been discussed and it was decided to table until spring.
• More discussion regarding small vinyl stickers that can be placed on the windshield of golf carts (in addition or in place of the hanging tag)  Will table until spring.
• Aerator not ordered since we the pond dredging was delayed. Will be installed in spring.

NEW BUSINESS:

• Farm acreage/Rent discussion held.
• Esmann was not accepted into the Wildflower set aside program. Not enough “points” based on our acreage size and other variables.
• Will reapply since there is still interest and Association could double the amount from crop rental currently. 
• Josh-Tony will check on it and even invite the current farm renter to next meeting.
• Bob Sims asked for a reminder to all member not to discard fish guts/cleanings in the back slough by residences. Attracts varmints, especially skunks.

• Need skid loader or tractor to pull the island dock out for season. Wayne Jensen and several others volunteered equipment or knew who had some to borrow.

• Cindy Miller asked all LEAVES (not burned) can be dumped in the common grounds garden area north of the pond for mulch/compost.
• Cindy wanted to remind members any veggies in garden are for anyone’s use.
• Cindy would like to do some additional landscaping with rock and plants around Pond sign.

OLD BUSINESS:

• New Pond sign has been installed.
• ID Tags—Reminder to please use the tags on your vehicles. Cindy Lynch will try to get more and as she will be headed south for winter months, will give the leftover tags to Secretary Laurie Helling for the next few months.
• Cindy Lynch inquired about progress on flagpoles. Since the total cost will only be around $1800 she will not pursue a grant.
• Reminder:  Do not use common grounds for long term parking of boats, trailers, ramps, pontoons etc.
• Also only temporary parking of boats/pontoons/jetskis at North Boat Ramp beach frontage.
• 494 Riverview Road—Revisited discussion on Phelps request regarding easement on road in front of property.
• Since the Board had not had a chance to meet and discuss privately prior to meeting, the Board wished to take a short amount of time to go to office to discuss the matter before the formal vote.
• Some members voiced concern over transparency but was assured this was an action the board  can take, and would definitely let members attending what the decision would be before adjourning.
• After board discussion, reconvened outside.  Jane asked for a motion to leave the road as it is presently. Chip F. made the motion. 2^nd by Josh G., 6 in favor and Andrew abstained. Motion passes.
• Andrew Phelps requested an official letter of record which will be done.

Jane asked for a motion to adjourn the meeting. Tony Reyerson made motion with a 2^nd by Josh Geistkemper.  All in favor. Meeting adjourned at 9:13 am.

Respectfully submitted,

Laurie Helling, Esmann Secretary

Well, Mother Nature has won this round for 2020. With the Derecho storm putting Blacktop Services behind in schedule, and then the 7+ inches of rain over the week after Labor Day, it has again negatively impacted Blacktop Services schedule. It has been decided to postpone the Road Seal project until Spring 2021.

The bid and cost of the project will remain in place and it will put us at the top of the list for early next June when weather & temps should be favorable and hopefully past spring flood threats.

We thank those involved with the project for helping coordinate the road reseal and commitment to making this project happen, albeit a bit later that we expected.