Esmann Island Homeowner’s Association Meeting Minutes July 15, 2023

Laurie Helling 0 Comments

Board Members:  Present were Tim Ahlers, Linda Lampe, Kate Hoffman,  Bret Flickinger, Kevin Thie, Gail Scherr.  Absent: Josh Geistkemper  Also present- Treasurer: Cindy Lynch  Absent: Secretary Laurie Helling     

Members present:   Yvonne and Mike Burke, Shawna Barton, Terry Denner, Doc Rolfe and Cindy Miller. 

Minutes:  Tim asked for motion to approve June Minutes. Kate Hoffman made a motion to approve the minutes of the last meeting.  2nd by Linda Lampe, all in favor. Motion passed.

Treasurer’s Report:

  • Cindy Lynch gave a report of the expenses since June meeting.   She noted that although the board reviewed these invoices, they were not actually signed as approved by board president or VP. Tim will approve these.   Board members were given a copy of the check register showing income and expenses. 
  • A CD was purchased in May.  It was @ 4.74% for 14 mos.  A review of income and expenses will be done in the fall to determine possible other long term investments. 
  • Upcoming expenses for July include a renewal of surety bond through Nationwide insurance. Billing period 8/15/23 through 8/14/24. 
  • Also noted that the Alliant monthly billing has decreased per month beginning in June. 
  • Annual Dues have been coming in at a good rate.  
  • Dues are considered past due after August 1…..Have you sent in your annual dues?
    • If you have questions or concerns, please contact Esmann Treasurer, Cindy Lynch.

Bills Submitted:  Just normal monthly Alliant auto-pay

Building Permits:  

  • There have been no building requests.  It seems there has been some hold up on requests because of new FEMA requirements. So nothing new to report.
  • Cindy also called attention to a mailing received from Health and Zoning Office of Clayton County regarding a Board of Adjustments meeting to be held July 18, 2023 at 6pm at the Clayton County office building. 
    • This meeting is to discuss a variance to remove and rebuild a cabin on an undersized lot requested by Jason & Lisa Lueken with Craig & Elaine Stockel, for property on Esmann Island at 422 River View Road. 
    • The building committee hasn’t had a request for building on this property, which would be normal as county approval must come first.  No action required until such time as the request is granted and plans are submitted  to building committee. As with all plans they must be compliance with island building variances. 
  • This raised a question brought to Cindy Lynch regarding another property which sits on two separate lots with an assessment of $100 for undeveloped lot and $200 for developed lot. Member/owner was asking about a county variance to make it one lot.  In the past this may have been done but the board (and attendees with past knowledge) recalled that the county has “closed the door” on these types of requests. 

Property Changes:   No new submitted at this time.  REMINDER TO PROPERTY SELLERS: Please fill out the property owner change form you can find on the website. We need to keep our records up to date.

Committee Reports:    

POND/RECREATION COMMITTEE

  • Terry Denner reported that lines have been painted on Pickleball court.
  • Fencing has been ordered from Menards for 5ft high and 160 ft perimeter fencing materials at a total cost of $3095.79. 
  • Kate Hoffmann made a motion to approve expense, seconded by Linda Lampe.  As with past projects, the recreation committee will pay 1/2 of this expense from the Rec Fund.

BOAT STORAGE

  • Don Niosi reported that 7 trailers are stored, leaving room for 1 more.   These trailers can stay in storage until after September meeting. 
  • Don also noted that some adjustments had to be made for H. Martens trailer but it was in fine order. 

OLD BUSINESS:

AEDs/CPR TRAINING

  • Discussion of AEDs purchase and placement.  Tim reported that the hospital could get no special discount for us so Cindy Miller and Tim will put together an order direct to manufacturer.  
    • As far as placement…Kate H made a motion to place 3 AEDs as follows:
      • North boat ramp area
      • Chris and Bonnie Morris property
      • Rick and Mary Eulberg  property
      • Seconded by Linda Lampe. All in favor. Motion passed.
      • Over the winter the device from the boat ramp will be stored at Tim Ahlers residence. 
  • Training for CPR will be discussed by Cindy Miller and Cindy Lynch. 
  • A survey will be made ready to get input as to volunteers to train, those interested in wanting training,etc.  More to follow

TREE TRIMMING

  • Kate made a motion to have letters sent to 3 companies for bid.  
    • Companies cited were Moser, John Keppler and LT Tree Trimming.
    • The bid will also require a timeframe for job to be complete.  
    • When bid is accepted property owners will be notified that trimmers will be on site and tree trimming appointments can be made.
    • Linda Lampe 2nd motion….All in favor. Motion passed.

NEW BUSINESS:

  • Open Discussion held on various topics such speeding vehicles, golf cart drivers, minor accidents, long term boat(s) parking at north ramp. Best way to handle and/or consequences of continued irresponsibility or increasing consideration of others in the community.
  • Following rules and guidelines is always an ongoing concern/discussion. They are there for a reason. Safety is certainly foremost and to continue having the island a great place for everyone.
  • No action taken at this time. It was noted that any bylaw changes regarding would need approval by membership. 

Tim asked for motion to adjourn. Linda L made motion with 2nd from Kate Hoffman. All approved. Meeting adjourned at  9:05 am

Respectfully submitted,

Cindy Lynch Treasurer

On behalf of Laurie Helling, Sect.

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