Call to Order: Jane Root called meeting to order at 8:00 am.
Board Members present: Josh Geistkemper, Kevin Thie, Tim Ahlers , Andrew Phelps Absent: Nikki Lynch, Gail Scherr Also present: Laurie Helling, Helen Schwietert.
Members present: Don Niosi, Ken Brandel, Ken Root, Tom Nagel, Linda Lampe, Cindy Lynch, Bob Sims, Shawna Barton
Minutes: Josh G made motion to waive the reading of minutes. Tim Ahlers 2nd and all in favor.
Treasurers Report:
- Helen
S ran end of year report. Need to forecast/set 2022 budget
- Assessments
- Boat Storage
- Building Permits
- Farmland
- Flag Project (on hold until spring)
- Interest
- Rec Fund
- Common Grounds
- Snow Removal Contract
- Bi-County Garbage
- Misc.
Discussion on moving $ into CD. Tim Ahlers asked if there was anything in the By-Laws about investing funds since there really isn’t much return in CDs anymore. Jane recommended doing some research about CD or annuity, or if being a non-profit organization, can it even be considered.
Member Cindy Lynch asked about dues and if anyone had done any research on what kind of funds should be in reserve for an association such as ours? Do we need to get a legal opinion? This was brought up at the Annual Meeting as far as dues, assessments and should we have more funds in reserve for the future and unexpected situations. Discussion to be continued.
Kevin Thie made motion to move $100K to a safe investment spot, such as CD. Tim Ahlers 2nd. All in Favor. Motion passed.
Josh made motion to approve Treasurers Report, Gail S 2nd, Motion approved
BILLS Presented:
- Monthly bills (Alliant)
- Hoffmann Lawn Mowing Services
- Laurie H-Secretary Compensation Sheet
- Helen-Treasurer Compensation Sheet
Josh made motion to pay bills through the winter. Tim A. 2nd. All in favor, motion passed. Will need 5 signed checkd before board leaves for winter. Tim Ahlers will be contact point during winter months.
Josh made motion to approve the bills, Kevin 2nd 2nd Motion approved
Building Permits:
- Lampe building permit signed off/completed.
- Shawna
Barton asked for extension on permit for privacy fence.
- Discussion on fence installations examples in By-Laws
- Question on installation of 12 x 12 concrete pad, 352 3rd St. Owners-Curt & Sue Mitchell possible gazebo. Would need permit for building structure. Secretary will contact.
- Reminder to all Members: Permit/Road deposit needed for Concrete or Septic work $500 deposit.
Property Ownership Changes:
- None reported at this time
- Suggestion given to mail or contact new owner/members on building rules/regs on website!
Committee Reports:
Pond Committee:
- Nothing reported at this time.
Boat Storage:
- Don Niosi reports storage shed is all full. Maybe room for a wet bike in a ½ space.
- New lime was spread in the building. Thank you to Terry Denner!
Can Redemption:
- Discussion on using the building to sort cans if the Zearley family wishes to have assistance with the cans.
- Tabled until spring.
OLD BUSINESS:
- Esmann Flag Pole project tabled until spring
- Donations still accepted. Thank you for your generosity so far.
- Contact Chip Flory for Donations, Gail Scherr
- ALLIANT Underground Project: No new information at this time
- Will continue to use the Esmann website, Facebook, or special mailings (if needed) to forward any new information in the future.
- Please call the 800 number Alliant provided in your letter, if you have questions or need more information
NEW BUSINESS:
- 2022
Board Meeting Schedule: It was brought up at the Annual meeting about the
number of Board meetings need to be held throughout the spring/summer months.
- Jane proposed the following: May 14, 2022, June 23, 2022 (annual meeting), August 20, 2022 & October 1, 2022
- *Special Meetings can be held with 3-day notice.
- The most important thing is being diligent about full transparency and communication between board and members throughout the year.
Josh G Made a motion to accept the new meeting dates, and Tim Ahlers 2nd Motion passed.
- Group Photo for Board Members to be posted to Esmann Website. Will be taken and posted in Spring.
Member Tom Nagel asked to have the floor. He asked we consider a proposal to “redo” the North Boat Ramp public dock. Place recessed spots for poles (receivers) and move the ramp south. The dock would be easier to access, especially those with any disabilities. Could then place a wider walkway,
- one that could accommodate wheelchairs. Could bore through the concrete on the old boat ramp not used anymore.
- Discussion held. Board members agreed we need to make sure the new ramp is fixed and the holes at the end of ramp are addressed! Contact Jeff Friedlein to fill in the hole and whatever else needs to be done so no more damage is done to axles or trailers. Jane said she would contact Friedlein again.
- Discussion on farmland and getting a new contract in place for either short or long term.
- Are there any other possibilities for use of farm land?
- Pond Pavilion Rental? $100 Rent $200 Deposit Do we need to have a generic contract for anyone wishing to rent pavilion for private event(s)? Secretary will provide a couple of examples to Board over the winter months. Discuss in spring.
Next formal meeting of Board is May 14th, 2022*
*IF special meeting needs to occur prior, it will be posted on Website/FB, Bulletin Board (or Office door)
Adjournment:
Jane asked for motion to adjourn. Motion made by Josh G to adjourn. Andrew P 2nd. All in favor. Jane adjourned at 9:20 am.
Respectfully submitted,
Laurie Helling, Secretary
ADDENDUM: Helen Schwietert has tendered her resignation as Esmann Treasurer, effective November 30, 2021. We thank Helen for her many years of service to the Association!
Position will be posted on the FB Esmann page, as well as, the FB Community Bulletin Board page. If interested, please contact Jane Root (via email), or Laurie Helling (Secretary)