Esmann Island Board Meeting 7-16-16

Laurie Helling 0 Comments

Esmann Island Owner’s Association

Board Meeting

July 16, 2016

 Board Members Present:

Meeting called to order at 8:00 am by Doug Hintzman. Board members present: Chris Miller, Doug Hintzman, Tom Reimer, Chad Williams, Tony Reyerson. Absent: Terry Denner, Bruce Copeland. Also present were Laurie Helling (Secretary) & Helen Schwietert (Treasurer)

Members Present:  Don Niosi, Ken Brandel, Steve Lampe, Phil Brandt

Minutes:  Motion by Chad Williams to approve board minutes of 6-18-16.  2nd by Tom Reimer. Motion carried.

Treasurer’s Report:

  • As of July 16th, twenty-seven (27) annual assessments yet to pay before August 1 Deadline.

Motion to approve Tom Reimer Treasurer’s Report by,  2nd by Chad Williams. Motion carried.

Bills:

Submission of Bills for Utilities, Bi-County Disposal and Time Sheet/Expenses for Helen Schwietert/Treasurer. Motion to approve payment of bills by Chris Miller 2nd by Tony Reyerson. Motion carried.

Building Permits:

  • NEW Permits submitted:
    • Reisner 356 3rd Ave. –Request for Deck Permit
    • Brandt 314 Riverview Rd. –Request for Fence Permit

Permits were in order. Tony Reyerson made motion to approve, Chad Williams 2nd the motion. Permits approved.

  • Permit Updates:
    • Smith Update—Approval resubmitted, however tabled to obtain a copy of the required DNR Permit.
    • Lumetta -Will be contacted to check if permits were needed for work recently done. Concerns over road.
    • Allyn-Contact about the permit for shed that was placed on property without permit/approval
    • Zearley-Check back on building progress
    • Brown-will be contacted about a privacy fence placed on lot without permit/approval
  • Building Committee—Make sure the building committee members get copies of permits for reference during and after projects.
  • Discussion held on SEVERAL projects this year:  buildings, structures, fences, being built WITHOUT proper permits and approval.  The board certainly understands the desire to improve property and sometimes with a short window of time in which to do so, however it is very important to abide by the Island Association’s established By-Laws.
  • Based on this discussion and concerns over unauthorized building activity, the following actions will be put in place effective August 1, 2016.
    • Island Building Permit Fee remains at $25.00
    • NEW —Road Deposit: $500 Effective July 16, 2016 (previously $250). *This deposit is returned to owner once work is completed and IF road is not damaged.
    • NEW —Fine $250 for starting/finishing a project without proper permits/approval. If not paid when subsequent permits are filed, the fine will be added to owner’s assessment.
  • IMPORTANT–PLEASE NOTE: 
  • By-Law Reference:  **Full By-Laws, Covenants & Restrictions on Esmann website.
    • By-Laws Article VI-Sections 7,8, 9 & 10
      • Section 7  . No building shall be constructed or placed on any lot closer than fifteen (15’) to the front lot line, nor closer than five feet (5’) to the side or rear lot line. Additionally, notwithstanding the foregoing, no structure shall be constructed or placed closer than twenty feet (20’) to the ordinary high-water mark of the Mississippi River on those lots adjacent to the Mississippi River.
      • Section 8. Building Restrictions. No structure on any lot shall exceed two stories or 35 feet in height.
      • Section 9: General Restrictions. In addition to the foregoing, each Owner shall keep such Owner’s Lot free of weeds, junked motor vehicles, snowmobiles, boats, trailers, debris, or that which may be or become a nuisance, provided, however, nothing herein contained shall prohibit an Owner from storing properly licensed and/or registered motor vehicles, snowmobiles, boats, and trailers on such Owner’s Lot.
      • Section 10. Building Permit. No building, fence, wall, or other structure shall be constructed or placed upon a lot, nor shall any exterior improvements to any building, mobile home, or structure be made, including but not limited to changing the grade or landscaping, until plans and specifications showing the kind, shape, height, materials, and locations of the same have been approved in writing by the Board of Directors Building Permit Committee.
      • The Board of Directors shall appoint and designate a building permit committee consisting of 3 members of the Association. The building permit committee shall adopt a building permit form which shall be used to submit such plans and specifications. The committee shall, after review of the submitted building permit, review the proposed construction as to the harmony of external design and location in relation to surrounding structure and topography, and either approve or reject the building permit with ten (10) days.

IMPORTANT:

  • DNR permits typically take 3-6+ months to receive, so if you plan on building in the spring/summer it’s best to apply for the DNR permits in the fall/winter months!
  • Owners can pre-apply for island permit, but it will remain “pending approval” until DNR permit is in hand.
  • County Permits (if needed) will be obtained after Board Approval of island permit.
  • Any changes from the original permit during construction must be amended and brought back to the building committee/board.
  • Board members and/or building committee will follow up during and after construction for adherence to permit/building guidelines.

Property Ownership Changes:

  • None reported at this time

Road Report:

  • Road Officer: Tom Reimer

 Old Business:

  • Per Don Niosi: Boat Storage in the Shed is full for the summer season.
  • North Dock will need repair in the Fall—decking and carpet etc. around perimeter will most likely need to be replaced. Terry Denner and Doug Hintzman will probably be in charge of working on it.
  • BARD was contacted by Chris Miller to stop cleaning out trucks on common grounds.
  • Just received the form for Crop Eligibility status (farm field)
    • Ongoing discussion on ideas for future uses of the field i.e. CRP, Wildflower program
  • Moser will be contacted again about cleaning up some of the excess brush piles on the back road.
  • The lawn service for our common ground has been doing a very nice job, going above and beyond picking up trash etc, especially around pond area. He will keep on cutting as much as he can on the back road (timber side) as possible.

 New Business:

  • Letters were sent by Doug Hintzman to the State and County for the Proposed Multi-Use Trail expressing Esmann Island support of the project. 80 member signatures were included with the support letter.
  • Discussion on a Pond Clean-Up Crew- Thank you to the Blaylock and Hamling families for cleaning up some of the pond seaweed & algae!! We sure appreciate it!  Hoping to get a few more people involved to help keep the pond and surrounding area looking good!

Next Board Meeting will be held August 20th, 2016 at 8:00 am

Motion made by Chris Miller to adjourn at 9:20. 2nd by Chad Williams. Motion approved.

Respectfully submitted,

Laurie Helling

Secretary

 

 

 

 

 

 

 

 

 

Leave a Reply