Esmann Island Board Meeting 8-20-16

Laurie Helling 0 Comments

Esmann Island Owner’s Association

Board Meeting

August 20, 2016

 Board Members Present:

Meeting called to order at 8:00 am by Doug Hintzman. Board members present: Chris Miller, Doug Hintzman, Tom Reimer, Chad Williams, Tony Reyerson and Bruce Copeland. Absent: Terry Denner Also present was Helen Schwietert (Treasurer)*Laurie Helling (Secretary) Absent. *Minutes were recorded by Doug Hintzman.

Members Present:  Don Niosi, Carol Buhman, Pat Jones, Mert Duffy, Leo Hansen, Josh Geistkemper, Bob Sims, Deb & Tiny Weigel, Andy Blaylock, Ken Brandel, Bob & Donna Gilkes, Linda & Phil Lampe

Minutes:  Motion by Tony Reyerson to approve board minutes of 7-16-16.  2nd by Bruce Copeland. Motion carried.

Treasurer’s Report: Motion by Chad Williams to approve Treasurer’s Report.  2nd by Tony Reyerson. Motion carried.

  • As of August 19th, three (3) annual assessments were delinquent. Motion by Doug Hintzman to mail a second reminder letter to three remaining property owners and state that monies due are not paid within 15 days from date of letter, a mechanics lien will be placed against their property.  2nd by Chris Miller.  Motion carried.

Bills:  Submission of Bills for Utilities, Clayton County Property Taxes for Association property and mowing. Motion to approve payment of bills by Chris Miller, 2nd by Tony Reyerson. Motion carried.

Building Permits:

  • NEW Permits submitted:
    • Ron Reisner – 429 Hickory Rd – Removing old mobile home and replacing with new manufacture home.
    • William Allyn – 299 River View Rd – put utility shed on property.
    • Linda & Phil Lampe – 435 Hickory Rd – Move new manufacutured home onto property.
    • Pat Jones – 303 River View Rd – Requested information on completing a permit to replace the garage on her property. Waiting for permit.
    • Deb & Don Weigel – 224 Hickory Rd – Request to split apart the two lots so that each is at least 5,625 feet in size (within minimum requirements of bylaws). Each lot will be at least 76’ x 152’.  Will request permit for a storage building at later time.
  • Permits were in order. Chris Miller made motion to approve, Tony Reyerson 2nd the motion. Permits approved.
  • Other building permit issues:
    • Tom & Terri Pittman – 431 Hickory Rd – Relocate Phil & Linda Lampe’s house to his property. Asked for preliminary approval.  Approved but must resubmit application after DNR and County approve lot.
    • Pat Jones – 303 River View Rd – Requested information on completing a permit to replace the garage on her property. Board waiting for completed permit for review.
  • Permit Updates:
    • Lumetta -Will be contacted to check on any Permits needed for concerns over possible damage to road. – Contacted and everything fine. Lumetta had approval from DNR as well.
    • Zearley-Check back on building progress – Contacted and everything fine. Was a repair of structure.
    • Brown-will be contacted about a privacy fence placed on lot without permit. – Addressed at 08-20 meeting. Waiting for copies of survey for review.
  • REMINDER: Based on discussion and major concerns over unauthorized building activity, the following actions will be put in place effective 9-01-16!  Website needs to be updated.
    • Island Building Permit remains at $25
    • NEW —Road Deposit: $500 Effective July 16, 2016 (previously $250)
    • NEW —Fine $250 for starting/finishing a project without proper permits/approval. If not paid when subsequent permits are filed , the fine will be added to owner’s assessment.
      • By-Laws Article VI-Sections 6,7,8, & 9
        • Section 6. No building shall be constructed or placed on any lot closer than fifteen (15’) to the front lot line, nor closer than five feet (5’) to the side or rear lot line. Additionally, notwithstanding the foregoing, no structure shall be constructed or placed closer than twenty feet (20’) to the ordinary high-water mark of the Mississippi River on those lots adjacent to the Mississippi River.
        • Section 7. Building Restrictions. No structure on any lot shall exceed two stories or 35 feet in height.
        • Section 8. General Restrictions. In addition to the foregoing, each Owner shall keep such Owner’s Lot free of weeds, junked motor vehicles, snowmobiles, boats, trailers, debris, or that which may be or become a nuisance, provided, however, nothing herein contained shall prohibit an Owner from storing properly licensed and/or registered motor vehicles, snowmobiles, boats, and trailers on such Owner’s Lot.
        • Section 9. Building Permit. No building, fence, wall, or other structure shall be constructed or placed upon a lot, nor shall any exterior improvements to any building, mobile home, or structure be made, including but not limited to changing the grade or landscaping, until plans and specifications showing the kind, shape, height, materials, and locations of the same have been approved in writing by the Board of Directors Building Permit Committee.

The Board of Directors shall appoint and designate a building permit committee consisting of 3 members of the Association. The building permit committee shall adopt a building permit form which shall be used to submit such plans and specifications. The committee shall, after review of the submitted building permit, review the proposed construction as to the harmony of external design and location in relation to surrounding structure and topography, and either approve or reject the building permit with ten (10) days.

IMPORTANT INFORMATION:

  • DNR Permits typically take 3-6+ months to receive, so if you plan on building in the spring, it’s best to apply for the DNR Permits in the fall!
  • Owners can pre-apply for Island Building Permit, but it will remain “PENDING APPROVAL” until DNR permit is in hand.  
  •  County Permits (if needed) must be obtained AFTER Board Approval of permit.
  • Any changes from the original permit during construction must be amended and brought back to the Building Committee/Board. 
  • Board Members & Building Committee Members will follow up during and after construction for adherence to permit/building guidelines.

Property Ownership Changes:

  • None reported at this time

Road Report:

  • Road Officer: There is a wash out on back road. Tom, Chad and Tony going to check on it and apply cold patch.

 Old Business:

  • Moser was contacted again about cleaning up some of the excess brush piles on the back road. There equipment has been repaired and they are supposed to be up in next couple weeks to clear out.  If anyone sees people dumping brush or garbage along the back road, or anywhere, please ask them to stop.  Issue was addressed with Abel Island owners that have been dumping brush on back road.  Thank you.

New Business:

  • NONE

Next Board Meeting will be held September 17th, 2016 at 8:00 am.  Motion made by Tony Reyerson to adjourn at 8:50. 2nd by Bruce Copeland. Motion approved.

Respectfully submitted,

Doug Hintzman

Acting Secretary

 

 

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