Esmann Island Owner’s Association Board Meeting 10-10-15

Island Owner’s Association

Board Meeting

October 10, 2015

Board Members Present:

Meeting called to order by Doug Hintzman at 8:00 am. Board members present: Chris Miller, Doug Hintzman, Tom Reimer, Chad Williams, Bill Allyn, Tony Reyerson. Absent: Greg Apel. Laurie Helling (Secretary), Helen Schwietert (Treasurer)

Members Present:  Jeff Zearley, Steve Lampe, Dena Lampe, Linda Lampe, Bob Sims, Larry Brown, Donna & Bob Gilkes, Don Niosi, Ken Brandel, Ken Schmerbach, Charlene Manson, Cindy Miller, Bruce Copeland, Carol Buhman, Mert Duffy.

Minutes:

  • Motion by to approve board minutes from 10-9-2015. 2nd by Chris Miller, 2nd by Bill Allyn. Motion Approved.

Treasurer’s Report:

  • Check submitted for Boat Storage in the building.
  • Motion to approve Treasure’s Report by Doug H. Motion made by Bill Allyn, 2nd by Tony Reyerson. Motion Approved.

Bills:

  • Treasurer & Secretary Compensations 2015 submitted and approved.
  • County Taxes paid

Building Permits:

  • J. Zearley submitted plans for building screened in room on back of existing home. Discussion held. Building committee members approved proper permits and setbacks. Doug Hintzman made a motion to approve. 2nd by Tony Reyerson. Motion passed.
  • G. Apel variance request revisited. Doug Hintzman read the legal opinion on “structures/buildings” in regards to the by-laws. Taking this into consideration as well as by-laws, Doug asked for a motion to not approve the variance. 2nd by Chad Williams. Motion passed.

Property Ownership Changes:

  • None at this time

 Road Report:  

  • Bill Allyn spoke to Jim Schleuter (School Bus) about our plans to trim the back road and he was happy to hear that information.
  • Tentative Date of Tree Trim/Work Day October 24th.
  • Bill will be keeping an eye on a couple spots in the road with changing temperatures into the upcoming months. (Especially once frost sets in)

 Old Business:

  • Pond Committee:  Results being compiled. Will post on website & bulletin board when received.
  • Esmann Island Pond_Sandpit – Responses _ SurveyMonkey
  • Rock/Sign Committee:
    • Susy Apel ordered the trees to plant around the rock.  3 of the trees are on backorder and will arrive in spring. (Thank you to Susy for getting those ordered!)
    • Maple Tree did arrive and is planted. (Thank you Bill Allyn for getting it in the ground!)
  • Land Committee:  No updates to report at this time
  • Brennan Dredging:
    • Doug H. filed Proof of Insurance
    • Brennan started their work this week. Transport Boats are at North Boat Ramp.
    • Doug H. will remind workers to park in the extra trailer spots on common ground rather than in boat ramp area.
  • Second Street Boat Ramp:
    • Chris Miller needs to reconfirm with Jeff Friedlein about cost and timing of pipe repair. Need to confirm what the repair really entails, how long it would take and how much it will cost.
  • Mailbox:
    • Some discussion reopened on the location of mailbox on Timberline.
    • Contacting PostMaster and looking into issue more.  Requested that when people shovel or blow snow around mailbox, please be aware of neighbors’ property and be careful not to cause damage.
  • Tree Trimming
    • Chris mentioned letting Alliant Energy clean up the interior road trees next to their power lines then take a look at what is left to cleanup. However, we realize there will be more to trim.
    • Gary Moser is contracted to trim trees on the back road.
    • Bob Gilkes made the suggestion of having the cable company to trim up along their lines as well.
    • Chris brought up to add to the annual meeting agenda a reminder to the island membership about keeping trees/shrubs trimmed back out off of the roads.

OCTOBER 24—TREE TRIMMING WORK/CLEAN UP DAY!

Meet by the Island Building.   TIME: TBD **Will post when confirmed

                  Call Chris Miller (319) 533-2281 if you are interested in helping out!!

MEMBER REMINDER:  Please trim back low hanging branches and shrubs etc. that encroach from your property in the roadway. They cause sight line hazards, scratch vehicles, and cause drivers to swerve in order to avoid them.

  • Grass Mowing Bids:  Ad will be placed in the Guttenberg Press for 2016 bids.
  • Snow Removal:  Board will contact and confirm snow removal pricing from Friedein.

New Business:

  • Budget Proposal 2016:
    • Doug Hintzman made a motion to use the same budget as was adopted in 2015. Chad Williams 2nd the motion.
    • If there are Discrepancies or changes needed, they will be made at the first meeting in 2016.
      • Areas of possible adjustment:
        • Garbage fees
        • Insurance costs
    • All board members approved. Motion carried.
  • Doug Hintzman made a motion to have Dave Wagner continue preparing the Association Income Tax for 2015. Doug will contact Dave to confirm.
  • ADDENDUM: Greg Apel resigned from the Board effective 10-13-2015.  Since this is last meeting of year, position will be filled at 2016 Annual Meeting.

Next Board Meeting will be held April 16th, 2016 at 8:00 am.

Motion made by Doug Hintzman to adjourn at 8:54 a.m.  2nd by Chris Miller. Motion approved.

Respectfully submitted,

Laurie Helling

Secretary

 

 

Leave a Reply