Author: EIOA

Esmann Island Owner’s Association

Board Meeting

May 2, 2015

 Board Members Present:

Dave Wagner called meeting to order at 8:00 a.m. with Ken Brandel Chris Miller, Mike Shaffer, Don Niosi, Jim McGuire, Laurie Helling (Secretary) Donna Gilkes, (Treasurer) in attendance.

Members Present:  Bob Gilkes, Tom Reimer, Dottie Reimer, Kathy Davis, Rick Davis, John Moreland, Dick Downs, Ken & Cathy Schmitt, Linda Lampe, Ken Schmerbach, Dick Stab, Carol Buhman, Mert Duffy, Bob Sims, Tony Reyerson, Becky Shaffer, Steve Lampe, Larry Brown, Jan Copeland, Mary Sheppard, Cindy Miller, Mark Moser.

Minutes:

Board minutes of 9-20-14 were read. Motion made to approve by Mike Shaffer and 2^nd by Ken Brandel. Motion carried.

Treasurer’s Report:

Treasurer’s Report was handed out to board members for review. Motion to approve the Treasurer’s Report by Jim McGuire. 2^nd by Don Niosi. Motion carried.

Bills:

• Current bills were presented and reviewed.
• Mike Shaffer made motion to approve bills submitted. 2^nd by Don Niosi. Motion carried.

Building Permits:

• Ken Brandel submitted permit to construct a sea wall. All paperwork was in order. Don Niosi made a motion to approve. Mike Shaffer 2^nd. Motion carried.
• Donna Gilkes brought to the board’s attention a portable shed on a property that wasn’t within setbacks.
  • Discussion to contact property owner to move the portable shed within setbacks.

 Property Ownership Changes:

Lot # 284       Trunnel to Zearley

Lot # 302-213 McDowell to Jeff Brown

Lot #292         Greg Schneider to Steve & Mary Sheppard

 Road Report:

• Roads are fine at this time.

NEW Business:

• 2 board positions will be open for voting at June Annual Meeting.
  • President (Dave Wagner) and board member (Ken Brandel)
  • Nominee forms and voting forms will be mailed by May 28^th.
• 2015 Annual Meeting will be held June 13^th.
• Motion to suspend Board Meeting first weekend of June in lieu of holding immediately after the annual meeting on June 13^th. Mike Shaffer made motion to approve, and 2^nd by Chris Miller. Motion carried.
• Donna Gilkes will be resigning her Treasurer position in July, so any interested parties can be contact any current Board Member to be considered for the position.

New Dredging activity:

The Corps of Engineers has contracted a private company (Brennan) to remove sand from McMillan Island. The company gave a presentation to show and explain the sand pumping process. The company has gone around the island and placed a pipe through the slough for sand to be transported to the Buck Creek road site holding area.

They will not physically be on the island for the actual pumping process; however did submit a request when the process is complete, to possibly drag sections of the pipe back into the island sand pit to be cut up and use the back road to truck it away. The pumping process would not begin until later in September and last approx. 30 days.

After the company representatives left the meeting, discussion was held regarding their request to use “rent” our sand pit area and back road just for the pipe removal process. .

• Tabled for further discussion at June meeting.

 Hawkeye Sanitation Presentation:

           Discussion was held for our current sanitation/trash pick up service. Island contract with Hawkeye Sanitation will be up in July and a company representative asked to present a new plan to the board. 

• Hawkeye Sanitation submitted a tentative proposal to raise rates. Basically the rates (per household) have remained the same since 2008. Rates would increase from $10.48 to $12.00 with 3% increments in the next 5 year period.
•  Discussion held on possible recycling service (options) for island.
• Members voiced some concerns about only having one provider (Hawkeye) present a proposal.
• Tabled for further input and discussion at June Annual Meeting.

Old Business:

• Last fall, Don Niosi brought to the board attention a washout on the 2^nd street boat ramp. Don took photos of the tubes that come out of the ramp. Some action should be taken to repair it before it collapses. Board member will contact Freidlein to look at it and propose a fix.
• Also some discussion on possibly getting a price from Freidlein to move rocks and level off the drop off at the North Boat Ramp.
• Reminder for Tom Nagel to submit his invoices for paint, etc. maintenance for the North Ramp. Thank you for your assistance Tom!

• Per the October 2014 Board Meeting, REMINDER that dues were increased for 2015!
• Residential lot are now $200
• • Non-residential lot are now $100. 

Mike Shaffer made motion to adjourn at 9:25 am. Ken Brandel 2^nd. Motion approved.

Next Meeting will be June 13, 2015.

Respectfully submitted,

Laurie A. Helling, Secretary

Esmann Island Owner’s Association

Board Meeting    October 18, 2014

Board Members Present:

Dave Wagner called meeting to order at 8:00 with Ken Brandel, Doug Hintzman, Chris Miller, Mike Shaffer, Don Niosi, Jim McGuire, Laurie Helling (Secretary) Donna Gilkes, (Treasurer) in attendance.

Members Present: Bob Gilkes, Steve Lampe, Bob Sims, Becky Shaffer, Mert Duffy, Carol Buhman, Chad Williams, Cindy Miller, Dottie Reimer, Tony Reyerson, Ken Schmerbach, Chris Brandel

Minutes:

Board minutes of 9-20-14 were read. Motion made by Ken Brandel and 2^nd by Mike Shaffer. Motion carried.

Treasurer’s Report:

Motion to approve by Doug Hintzman, 2^nd by Jim McGuire. Motion carried.

Bills:

• Current bills were presented and reviewed.
• Doug made motion to approve bills submitted, 2^nd by Ken Brandel. Motion carried.
• Dave would like a motion to look into borrowing from the CD or cash out. Doug Hintzman motion. Chris 2^nd. Motion approved.

Building Permits:

• Reisner building permit turned in. Motion to approve by Mike Shaffer, 2^nd by Ken Brandel. Motion carried.
• Morris-Sq. footage/setback is not an issue. Mistake made on permit to county. Will be corrected. New construction will meet setbacks.
• Chris Miller presented the final building permit package for lot owners. This updated Esmann Island Building Packet will be scanned and posted on the Esmann Island Website.

Property Ownership Changes:

None at this time

Road Report:

• Roads are fine at this time.
• Freidlein was contacted for Snow Removal and agreed to a one-year contract.
• Cold patches can be applied as needed.

Old Business:

• Common area grass cutting-Previous service by Steve Miller was contacted and agreed to one year contract.
• Don Niosi-Boat Storage in building will be full.
• Recreational Vehicles Guidelines Update:
  • Chris Miller made a motion to add Recreational Vehicle Guidelines to Annual Meeting Agenda. Doug Hintzman 2^nd. Motion Approved.
• Discussion held on donation of a tree to be planted by Esmann Sign.

New Business:

• Don Niosi brought to the board attention a washout on the 2^nd street boat ramp. Don took photos of the tubes that come out of the ramp. Some action to be taken and repair it before it collapses. Board member will contact Freidlein to look at it and propose a fix.
• 2015 Budget:
  • Expenditures: Item analysis and discussion
  • Discussion held on building a reserve fund for future expenditures. (i.e. Road)
  • Discussion held on increasing boat storage revenue for winter. Proposed change:
    • $1 ft. for total length of boat trailers from front of trailer to back of motor.
    • $1.50 for total length of Pontoon trailers from front of trailer to back of motor.
    • Storage space for trailers in summer. Flat fee $30.
    • Motion made by Don Niosi to charge storage fee by trailer length rather than strictly boat length. Doug Hinzman 2^nd. Motion approved.
• Motion to approve 2015 budget Don Niosi. Jim McGuire 2^nd. Motion passed.

Dues will increase: residential lot from $180 to $200, non-residential lot from $90 to $100.

Doug Hinzman motion to adjourn at 9:12. Ken Brandel 2^nd. Motion approved.

Next Meeting will be in May 2^nd 2015.

Respectfully submitted,

Laurie A. Helling, Secretary

Esmann Island Owner’s Association

Board Meeting

9-20-14

Board Members Present:

Dave Wagner called meeting to order at 8:00 with Ken Brandel, Doug Hintzman, Don Niosi, Mike Shaffer, Chris Miller, Jim McGuire, Laurie Helling, Donna Gilkes, in attendance.

Members Present:

Bob Gilkes, Linda Lampe, Ken Schmerbach, Larry Brown, Becky Shaffer, Tony Reyerson, Don Sims, Chad Williams, Greg Apel, Susy Apel, Cindy Miller, Bruce Copeland.

Minutes:

Motion by Dave Wagner to approve board minutes of 8-16-14. 2^nd by Mike Shaffer . Motion carried.

Treasurer’s Report:

No Delinquent Dues.

Clarification needed common grounds expenses.

Motion to approve by Dave Wagner, 2^nd by Mike Shaffer. Motion carried.

Bills:

Current monthly bills were presented and reviewed.

Review of Island Property Taxes for Clayton County.

Review of bill for common ground work done at North Boat Ramp.

Dave Wagner made motion to approve bills submitted, 2^nd by Don Niosi. Motion carried.

Building Permits:

Discussion of Lot #211- Chris and Bonnie Morris. Demolition of current structure and new construction. Lot owners waiting on county/DNR permits for new construction. Permit Committee member, Chad Williams, will check with lot owners on their temporary placement of carport & shed and building plans to report back to board at October meeting.

New building permits:

• None at this time

Property Ownership Changes:

• Lots #9 & #67 Going from Trunnel to Ron & Arlene Wulfekuhle.
• Lot #95 Going from Heller to Max Smith.

Road Report:

• Ken Brandel thanked Mary Eulberg for cutting down weeds and trimming along the back road.
• Doug Hintzman thanked Jeff & Robin Heising for adding landscape lights and other individuals for planting flowers at the Esmann Island sign area.
• Discussion held to get bids for Snow Removal for upcoming winter months. Members present have been pleased with snow removal efforts in the past by Friedlein.

Motion made by Ken Brandel to secure a 3 yr contract with Jeff Friedlein.

2^nd by Mike Shaffer. Motion passed.

• Grass Cutting Service. Board will reach out to Steve Miller to renew contract, possibly to secure a 3 year contract as well.

 Old Business:

• Update: Farmer confirmed renting farm acreage for another year at same rate.
• Dave Wagner will be contacting current garbage disposal contractor to possibly schedule an extra pick up for large items.
  • Approximate date proposed: October 13. Need to confirm billing process with garbage company. Is direct billing to lot owner a possibility or will island be billed for all extra pick-ups?
• Chris Miller gave an update on new lot owner packet. Currently at 8 or 9 pages. Ongoing discussion for which permits should be included. It was thought to be a good idea by board members to board obtain copies of all county/DNR etc. permits (provided to us by lot owners) so as to have a record of building process going forward.
• Question was raised if non-lot owners (interested in buying a lot(s) or in the process of buying can obtain a “conditional” permit from board as long as interested party contacts a permit committee member and provides their intentions, plans, and necessary measurements. Dave Wagner stated the Board has extended “conditional” permits in the past. Board would want non-lot owner to provide copies of all county and DNR permits as well indicating their proposed plans for property once they become owners.

 New Business:

• Esmann and Abel Island Recreational Vehicle Guidelines Document/
  • Dave Wagner, in conjunction with Abel Island, discussed communicating guidelines for Golf Carts, ATVs, other recreational vehicles with consistent messaging for safety and responsibility.
  • Discussion held on points covered and wording in the Vehicle Guidelines
  •            (rough draft)

• Mike Shaffer made motion to approve revision of guideline wording regarding sand area (common grounds).
• Dave will communicate our proposed change back to Abel Island before final approval at October meeting. Don Niosi 2^nd. Motion approved.

• Boat Storage:
  • Starting next week, boat owners with trailers still in maintenance shed will be asked to start removing them.
  • Board Member Don Niosi is in charge of reviewing requests for current and any new boat storage. If you had boat in shed last year, you are grandfathered in for this current year. If you have not stored in the shed to date, you give name to Don Niosi to be placed on waiting list. If there is a cancellation people on list will be notified in order received.
  • October boats can start to be stored in shed. May & June historically boats come out.
  • $1 ft. for boats and $1.50 ft. pontoons per month. 6 months minimum.

• Discussion held on adding items (new business/concerns) to Monthly Board Meeting Agendas. Members wishing to add items/topics to a monthly board meeting agenda should be presented to a board member, ideally, at least a week ahead of scheduled meeting. *Exceptions may be considered depending on importance of topic concerned.

• REMINDER—Removal of sand from the pit is for Esmann Island members only! If you see unknown vehicles or individuals removing sand, please try and find out who these individuals are, or get their license plate number.

• October 18^th next scheduled Board Meeting and last one for the year.

Doug Hintzman made motion to adjourn meeting. Don Niosi 2^nd. Approved.

Adjourned at 8:47 am.

Respectfully submitted,

Laurie A. Helling, Secretary