Author: EIOA

Esmann Island June Board Minutes

EIOA 0 Comments

Esmann Island Owner’s Association

Board Meeting    

June 13, 2015

 

Board Members Present:

Meeting called to order at 11:58 am. Newly elected Board members present:

Chris Miller, Doug Hintzman, Tom Reimer, Chad Williams, Greg Apel. Laurie Helling(Secretary), Donna Gilkes(Treasurer) Not present: Tony Reyerson and Bill Allyn.

  • First order of business to elect new President.Motion made by Chris Miller to elect Doug Hintzman as new Board President, 2nd by Chad Williams. Motion carried.
  • Motion by Doug Hintzman to elect Chris Miller as Vice President, 2nd by Tom Reimer. Motion carried.

Members Present: Bob Gilkes, Ken Brandel

Minutes:

Motion by Chris Miller to approve board minutes 5/2/2015. 2nd by Tom Reimer. Motion carried.

Treasurer’s Report:

Motion to approve Treasurer’s Report by Chris Miller, 2nd by Tom Reimer. Motion carried.

  • Discussion on possibly changing from cash to accrual system in the future just for tracking dues. (Using QuickBook system already in place)
  • Doug Hintzman and Donna Gilkes will need to gather paperwork at bank this week to authorize change in new Board member names on accounts so bills can continue to be paid without interruption.

Bills:

Bills for Utilities and Misc. bill Ken Brandel submitted. Motion to approve payment of bills by Chad Williams, 2nd by Chris Miller. Motion carried.

Building Permits:

  • No new permits at this time, however it was noted there appeared to be some building taking place on island. Building Committee will check to make sure any permits needed are applied for.
  • With Chad Williams joining board, he will no longer be eligible to serve on Building committee. Currently still have 2 building committee members, would be beneficial to have 1 (possibly two) more members.
    • Steve Lampe and Wayne Jensen current members
    • Laurie Helling will make sure new building committee contact info communicated to island members.

Property Ownership Changes:

  • Lot 107 Proctor going to Huber/Reily

Road Report:

  • Road Committee—motion made by Chris Miller to nominate Bill Allyn. 2nd by Tom Reimer. Motion carried.
  • Discussion on an easement question—presented to board by Ken Brandel on behalf of island member/property owner. Doug Hintzman will discuss with property owner asap since they are only on the island for the next week.
  • Patch needed on a few holes on road near entrance to island.

Old Business:

  • North Ramp Dock: Doug Hintzman and Chris will look at dock with Tom Nagel and see what repairs may be needed.
  • North Ramp needs to be checked out to see what needs to be done to even out rocks and silt and the bad drop off.
  • Brennan dredging- Tabling discussion until new board members talk to Brennan company about questions raised at Annual Meeting. List of questions including:
      • Proof of insurance? Road deposit? Need for legal contract with Brennan?
      • Check with Brennan about ramp usage & parking.
        • Will the North Ramp remain open for members?
        • Is it possible to ask the JF Brennan employees to park by the sand pit rather than in the limited North ramp parking area?
  • Sanitation Company Discussion:
    • Hawkeye vs. Bi-County
    • Area Recycle Drops—Since the recycling option was voted down at the annual Meeting, Laurie is working on getting information for area recycle locations and will post online and bulletin board.
    • Clarify with Bi-County:
      • Time of pick up?
      • Holiday schedule?
      • Amount of bags/cans allowed?
    • Bi-County will be a year contract and can be paid monthly/quarterly.
  • Motion made by Chris Miller to choose Bi-County for Garbage Disposal. Greg Apel 2nd the motion. Motion carried.

New Business:

Board Terms-

3 years: Tony Reyerson, Greg Apel, Chad Williams

2 years: Doug Hintzman, Chris Miller

1 year: Tom Reimer, Bill Allyn

  • Laurie Helling will continue as Secretary through next Annual Meeting.
  • Donna Gilkes will remain Treasurer until July Board Meeting.

Next Board Meeting will be held July 18th 8 am.

Motion made by Chris Miller to adjourn at 1:03 pm. 2nd by Greg Apel. Motion approved.

Respectfully submitted,

Laurie Helling

Secretary

 

 

ESMANN ISLAND MEMBER NOTICE

EIOA 0 Comments

NOTICE:

This is to inform members of the Esmann Island Association that there will be 3 additional board seats up for election, along with the scheduled 2 seats.  Mike Shaffer, Don Niosi and Jim McGuire have submitted their resignations effective June 13th.  Ken Brandel and Dave Wagner’s terms will expire on June 13th.  They are not seeking reelection.  Donna Gilkes has also submitted her resignation as Treasurer.

It has become increasingly clear that certain members of our Association are contemptuous of most of the existing board members.  They attend board meetings and disrupt our proceedings.  The authority of the board is being constantly challenged to the point where productivity has come to a grinding halt.  Hopefully our replacements will experience a better relationship with the individuals in question.

 

May Board Meeting Minutes

EIOA 0 Comments

Esmann Island Owner’s Association

Board Meeting

May 2, 2015

 Board Members Present:

Dave Wagner called meeting to order at 8:00 a.m. with Ken Brandel Chris Miller, Mike Shaffer, Don Niosi, Jim McGuire, Laurie Helling (Secretary) Donna Gilkes, (Treasurer) in attendance.

Members Present:  Bob Gilkes, Tom Reimer, Dottie Reimer, Kathy Davis, Rick Davis, John Moreland, Dick Downs, Ken & Cathy Schmitt, Linda Lampe, Ken Schmerbach, Dick Stab, Carol Buhman, Mert Duffy, Bob Sims, Tony Reyerson, Becky Shaffer, Steve Lampe, Larry Brown, Jan Copeland, Mary Sheppard, Cindy Miller, Mark Moser.

Minutes:

Board minutes of 9-20-14 were read. Motion made to approve by Mike Shaffer and 2nd by Ken Brandel. Motion carried.

Treasurer’s Report:

Treasurer’s Report was handed out to board members for review. Motion to approve the Treasurer’s Report by Jim McGuire. 2nd by Don Niosi. Motion carried.

Bills:

  • Current bills were presented and reviewed.
  • Mike Shaffer made motion to approve bills submitted. 2nd by Don Niosi. Motion carried.

Building Permits:

  • Ken Brandel submitted permit to construct a sea wall. All paperwork was in order. Don Niosi made a motion to approve. Mike Shaffer 2nd. Motion carried.
  • Donna Gilkes brought to the board’s attention a portable shed on a property that wasn’t within setbacks.
    • Discussion to contact property owner to move the portable shed within setbacks.

 Property Ownership Changes:

Lot # 284       Trunnel to Zearley

Lot # 302-213 McDowell to Jeff Brown

Lot #292         Greg Schneider to Steve & Mary Sheppard

 Road Report:

  • Roads are fine at this time.

NEW Business:

  • 2 board positions will be open for voting at June Annual Meeting.
    • President (Dave Wagner) and board member (Ken Brandel)
    • Nominee forms and voting forms will be mailed by May 28th.
  • 2015 Annual Meeting will be held June 13th.
  • Motion to suspend Board Meeting first weekend of June in lieu of holding immediately after the annual meeting on June 13th. Mike Shaffer made motion to approve, and 2nd by Chris Miller. Motion carried.
  • Donna Gilkes will be resigning her Treasurer position in July, so any interested parties can be contact any current Board Member to be considered for the position.

New Dredging activity:

The Corps of Engineers has contracted a private company (Brennan) to remove sand from McMillan Island. The company gave a presentation to show and explain the sand pumping process. The company has gone around the island and placed a pipe through the slough for sand to be transported to the Buck Creek road site holding area.

They will not physically be on the island for the actual pumping process; however did submit a request when the process is complete, to possibly drag sections of the pipe back into the island sand pit to be cut up and use the back road to truck it away. The pumping process would not begin until later in September and last approx. 30 days.

After the company representatives left the meeting, discussion was held regarding their request to use “rent” our sand pit area and back road just for the pipe removal process. .

  • Tabled for further discussion at June meeting.

 Hawkeye Sanitation Presentation:

           Discussion was held for our current sanitation/trash pick up service. Island contract with Hawkeye Sanitation will be up in July and a company representative asked to present a new plan to the board. 

  • Hawkeye Sanitation submitted a tentative proposal to raise rates. Basically the rates (per household) have remained the same since 2008. Rates would increase from $10.48 to $12.00 with 3% increments in the next 5 year period.
  •  Discussion held on possible recycling service (options) for island.
  • Members voiced some concerns about only having one provider (Hawkeye) present a proposal.
  • Tabled for further input and discussion at June Annual Meeting.

Old Business:

    • Last fall, Don Niosi brought to the board attention a washout on the 2nd street boat ramp. Don took photos of the tubes that come out of the ramp. Some action should be taken to repair it before it collapses. Board member will contact Freidlein to look at it and propose a fix.
    • Also some discussion on possibly getting a price from Freidlein to move rocks and level off the drop off at the North Boat Ramp.
    • Reminder for Tom Nagel to submit his invoices for paint, etc. maintenance for the North Ramp. Thank you for your assistance Tom!
  • Per the October 2014 Board Meeting, REMINDER that dues were increased for 2015!
  • Residential lot are now $200
    • Non-residential lot are now $100. 

 

Mike Shaffer made motion to adjourn at 9:25 am. Ken Brandel 2nd. Motion approved.

Next Meeting will be June 13, 2015.

Respectfully submitted,

Laurie A. Helling, Secretary

 

Only Trash In Dumpsters no cardboard, appliances…

EIOA 0 Comments

Hawkeye Sanitation will not take …

Corrugated cardboard and

  • Tires
  • Any appliances (TVs, dehumidifiers, microwave ovens, refridgerators, stoves, etc)
  • Yard waste and lawn trimmings
  • Batteries
  • Paint
  • Oil
  • Freon containers
  • Any toxic or poisonous materials
  • Computers
  • Wire, fence posts, bricks, iron or cement chunks or blocks that would damage the trucks
  • Animal carcasses or animal waste
  • Fertilizer

Please do not place these items in the dumpsters.

On Monday Hawkeye put all the cardboard out on ground next to dumpsters and there is already a lot of cardboard in them again.  If anyone has a pickup truck and is able to pick up the cardboard and take to a recycling site we would be happy to cover your gas.

Thanks,

Esmann Island Board

 

Roads Are getting soft

EIOA 0 Comments

It’s that time of year again.  Due to frost going out we are closing roads to heavy equipment, large trucks, etc. to protect the roads.  We will post when it is OK to allow these once soil stabilizes.

Garbage dumpster will be in the same location at the Island’s south end as in prior years.  There will be no garbage pick up at individual residences.

Thanks for your help in maintaining our roads.

Let’s  hope for a nice spring.

 

Guttenberg Creativity Center Needs Your Help!!!!

EIOA 0 Comments

Attention Guttenberg/Esmann Island residents!!!   This includes all island residents, year round or summer!  Or even visitors!!

I volunteer at the Guttenberg Creativity Center, located just across the street from the school on River Park Drive.  This center is open year round and has been providing an after school arts program for Clayton Ridge schools for the past six years.  It also houses the Shepherd Gallery, which is an art gallery featuring retail sales of paintings, photographs, jewelry, pottery, fused glass and many other interesting items.   Most of the art available in the gallery is created by local artisans.
Upstairs is an open studio space where the after school program is held.  It is also where ANYONE can come to create their own piece of art.  It’s an ideal place to bring grandchildren on a rainy day!  They can paint ceramics, do mosaics, learn how to fuse glass or even create their own pottery on one of our new pottery wheels.   It’s a non-profit organization so any contributions you make or pieces you purchase are tax deductible.   The center also depends on grants from corporations or foundations to maintain operations.
Currently we are in competition for a grant from the Isle of Capri Casinos.  This $15,000 grant comes with no strings attached.  We hope to use the funds to get our outdoor courtyard area ready for summer and to put the final touches on our cafe.
This is where YOU come in!  There is no financial cost to you, we just need your vote.  First, you must be signed in to Facebook in order to vote.  The easiest way is to go to the http://www.guttenbergcreativitycenter.com website and read all about the center.  The home page gives you instructions on how to vote.
 
Voting goes until March 20th and you get one vote per day.  PLEASE  consider sending this on to your FB friends so that we can get as many votes as possible.  In 2010 we were able to win a similar grant award through the Pepsi Foundation.  Help us do it again!!
At the very least I hope you will stop by the website to check out all the center has to offer.  And, better yet, stop by sometime to see the wonderful art work created by others and perhaps you’ll be inspired to do something yourself!
Cindy Lynch

OCTOBER BOARD MEETING MINUTES

EIOA 0 Comments

Esmann Island Owner’s Association

Board Meeting    October 18, 2014

Board Members Present:

Dave Wagner called meeting to order at 8:00 with Ken Brandel, Doug Hintzman, Chris Miller, Mike Shaffer, Don Niosi, Jim McGuire, Laurie Helling (Secretary) Donna Gilkes, (Treasurer) in attendance.

Members Present: Bob Gilkes, Steve Lampe, Bob Sims, Becky Shaffer, Mert Duffy, Carol Buhman, Chad Williams, Cindy Miller, Dottie Reimer, Tony Reyerson, Ken Schmerbach, Chris Brandel

Minutes:

Board minutes of 9-20-14 were read. Motion made by Ken Brandel and 2nd by Mike Shaffer. Motion carried.

Treasurer’s Report:

Motion to approve by Doug Hintzman, 2nd by Jim McGuire. Motion carried.

Bills:

  • Current bills were presented and reviewed.
  • Doug made motion to approve bills submitted, 2nd by Ken Brandel. Motion carried.
  • Dave would like a motion to look into borrowing from the CD or cash out. Doug Hintzman motion. Chris 2nd. Motion approved.

Building Permits:

  • Reisner building permit turned in. Motion to approve by Mike Shaffer, 2nd by Ken Brandel. Motion carried.
  • Morris-Sq. footage/setback is not an issue. Mistake made on permit to county. Will be corrected. New construction will meet setbacks.
  • Chris Miller presented the final building permit package for lot owners. This updated Esmann Island Building Packet will be scanned and posted on the Esmann Island Website.

Property Ownership Changes:

None at this time

Road Report:

  • Roads are fine at this time.
  • Freidlein was contacted for Snow Removal and agreed to a one-year contract.
  • Cold patches can be applied as needed.

Old Business:

  • Common area grass cutting-Previous service by Steve Miller was contacted and agreed to one year contract.
  • Don Niosi-Boat Storage in building will be full.
  • Recreational Vehicles Guidelines Update:
    • Chris Miller made a motion to add Recreational Vehicle Guidelines to Annual Meeting Agenda. Doug Hintzman 2nd. Motion Approved.
  • Discussion held on donation of a tree to be planted by Esmann Sign.

New Business:

  • Don Niosi brought to the board attention a washout on the 2nd street boat ramp. Don took photos of the tubes that come out of the ramp. Some action to be taken and repair it before it collapses. Board member will contact Freidlein to look at it and propose a fix.
  • 2015 Budget:
    • Expenditures: Item analysis and discussion
    • Discussion held on building a reserve fund for future expenditures. (i.e. Road)
    • Discussion held on increasing boat storage revenue for winter. Proposed change:
      • $1 ft. for total length of boat trailers from front of trailer to back of motor.
      • $1.50 for total length of Pontoon trailers from front of trailer to back of motor.
      • Storage space for trailers in summer. Flat fee $30.
      • Motion made by Don Niosi to charge storage fee by trailer length rather than strictly boat length. Doug Hinzman 2nd. Motion approved.
  • Motion to approve 2015 budget Don Niosi. Jim McGuire 2nd. Motion passed.

Dues will increase: residential lot from $180 to $200, non-residential lot from $90 to $100.

Doug Hinzman motion to adjourn at 9:12. Ken Brandel 2nd. Motion approved.

Next Meeting will be in May 2nd 2015.

Respectfully submitted,

Laurie A. Helling, Secretary