Esmann Island June Board Minutes

Esmann Island Owner’s Association

Board Meeting    

June 13, 2015

 

Board Members Present:

Meeting called to order at 11:58 am. Newly elected Board members present:

Chris Miller, Doug Hintzman, Tom Reimer, Chad Williams, Greg Apel. Laurie Helling(Secretary), Donna Gilkes(Treasurer) Not present: Tony Reyerson and Bill Allyn.

  • First order of business to elect new President.Motion made by Chris Miller to elect Doug Hintzman as new Board President, 2nd by Chad Williams. Motion carried.
  • Motion by Doug Hintzman to elect Chris Miller as Vice President, 2nd by Tom Reimer. Motion carried.

Members Present: Bob Gilkes, Ken Brandel

Minutes:

Motion by Chris Miller to approve board minutes 5/2/2015. 2nd by Tom Reimer. Motion carried.

Treasurer’s Report:

Motion to approve Treasurer’s Report by Chris Miller, 2nd by Tom Reimer. Motion carried.

  • Discussion on possibly changing from cash to accrual system in the future just for tracking dues. (Using QuickBook system already in place)
  • Doug Hintzman and Donna Gilkes will need to gather paperwork at bank this week to authorize change in new Board member names on accounts so bills can continue to be paid without interruption.

Bills:

Bills for Utilities and Misc. bill Ken Brandel submitted. Motion to approve payment of bills by Chad Williams, 2nd by Chris Miller. Motion carried.

Building Permits:

  • No new permits at this time, however it was noted there appeared to be some building taking place on island. Building Committee will check to make sure any permits needed are applied for.
  • With Chad Williams joining board, he will no longer be eligible to serve on Building committee. Currently still have 2 building committee members, would be beneficial to have 1 (possibly two) more members.
    • Steve Lampe and Wayne Jensen current members
    • Laurie Helling will make sure new building committee contact info communicated to island members.

Property Ownership Changes:

  • Lot 107 Proctor going to Huber/Reily

Road Report:

  • Road Committee—motion made by Chris Miller to nominate Bill Allyn. 2nd by Tom Reimer. Motion carried.
  • Discussion on an easement question—presented to board by Ken Brandel on behalf of island member/property owner. Doug Hintzman will discuss with property owner asap since they are only on the island for the next week.
  • Patch needed on a few holes on road near entrance to island.

Old Business:

  • North Ramp Dock: Doug Hintzman and Chris will look at dock with Tom Nagel and see what repairs may be needed.
  • North Ramp needs to be checked out to see what needs to be done to even out rocks and silt and the bad drop off.
  • Brennan dredging- Tabling discussion until new board members talk to Brennan company about questions raised at Annual Meeting. List of questions including:
      • Proof of insurance? Road deposit? Need for legal contract with Brennan?
      • Check with Brennan about ramp usage & parking.
        • Will the North Ramp remain open for members?
        • Is it possible to ask the JF Brennan employees to park by the sand pit rather than in the limited North ramp parking area?
  • Sanitation Company Discussion:
    • Hawkeye vs. Bi-County
    • Area Recycle Drops—Since the recycling option was voted down at the annual Meeting, Laurie is working on getting information for area recycle locations and will post online and bulletin board.
    • Clarify with Bi-County:
      • Time of pick up?
      • Holiday schedule?
      • Amount of bags/cans allowed?
    • Bi-County will be a year contract and can be paid monthly/quarterly.
  • Motion made by Chris Miller to choose Bi-County for Garbage Disposal. Greg Apel 2nd the motion. Motion carried.

New Business:

Board Terms-

3 years: Tony Reyerson, Greg Apel, Chad Williams

2 years: Doug Hintzman, Chris Miller

1 year: Tom Reimer, Bill Allyn

  • Laurie Helling will continue as Secretary through next Annual Meeting.
  • Donna Gilkes will remain Treasurer until July Board Meeting.

Next Board Meeting will be held July 18th 8 am.

Motion made by Chris Miller to adjourn at 1:03 pm. 2nd by Greg Apel. Motion approved.

Respectfully submitted,

Laurie Helling

Secretary

 

 

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