August 15, 2015 Board Meeting Minutes

Esmann Island Owner’s Association

Board Meeting

August 15, 2015

Board Members Present:

Meeting called to order by Doug Hintzman at 8:00 am.

Board members present: Chris Miller, Doug Hintzman, Tom Reimer, Chad Williams, Greg Apel, Bill Allyn, Tony Reyerson  Absent: Laurie Helling (Secretary), Helen Schweidert (Treasurer)

Members Present:

Donna Gilkes, Steve Lampe, Don & Jeanne Niosi, Ken Schmerbach, Cindy Miller, Ken Brandel, Wayne Jensen, Mary Sheppard, Steve Sheppard, Scott & Christine Kainz, Kathy Davis, Dennis & Kari Winders, Andy Blaylock.

Minutes:

• Correct the date on the minutes from July minutes.
• Motion by Bill Allyn to approve board minutes from 7-18-2015. 2^nd by Tony Reyerson. Motion carried.

Treasurer’s Report:

• Motion to approve Treasurer’s Report by Bill Allyn, 2^nd by Chad Williams. Motion carried.
• 6 Outstanding Annual Assessments to be notified and addressed.

Bills:

• Bills submitted–Bi-County Disposal $1,288
  • Appears to be substantial savings thus far using Bi-County Disposal.
• Motion to approve payment of bills by Bill Allyn, 2^nd by Greg Apel. Motion carried.

Building Permits:

• Steve Shephard:  421 Timberlane – Put shed/garage on existing pad.
• Scott Kainz:  405 White Oak
• Motion to approve permits by Tom Reimer, 2^nd by Chris Miller

Property Ownership Changes:

• 353 – 3^rd Street from R&K Davis to J & M Geistkemper.

 Road Report:  

• Bill Allyn reported there are no changes, just a few areas to be monitored. (i.e. island entrance)

 Old Business:

• Pond Committee:
  • Kari Winders has prepared a Survey Monkey to be sent to island email group on gathering ideas and suggestions for the pond.
  • Discussed whether the Guttenberg Fire Dept has been to the island lately to check on condition since it is used a water source for north end of island in case of fire. Bill Allyn will check with Fire Dept.
  • Still more research needed on pond status as private vs. public access.
  • Chris Miller made a motion to post survey, Chad Williams 2^nd the motion. Motion passed.

• Rock/Sign Committee: Gail Sheer, Terry Denner, Susie Apel
  • Discussion on posting signage at boat ramps clearly indicating “For Esmann Members Only” usage

• Land Committee:
  • Further discussion encouraged by Don Niosi to work closely with Janet Ott (Clayton County) regarding any future land usage which need to be carefully investigated with the county departments etc.
  • Recheck the by-laws in so far as so everyone understands what is considered/defined as a business. This is very important as it could potentially affect the island “non-profit” tax status.

• Brennan Dredging:  Waiting on response. Doug Hintzman will follow up on contract status.
• Dock Repair—2^nd Street.  Recheck on whether Freidlein had a contract in fall 2014 to repair and if it was ever completed.
• Tony Reyerson to call farmer regarding land/field contract renewal.

New Business:

• Insurance Renewal—Tabled until the policies will renew in Spring. Chris Miller and Doug Hintzman will check with the Insurance Agent on policies prior to renewal.

• REMINDER: PLEASE, PLEASE, SLOW DOWN!! There have been several concerns of speeding on the island, especially on the back road and past the sandpit area. It has been noticed that the speeders were cars/trucks/vehicles driving well above the 15 mph! Some appear to be island members and others are unknown vehicles.
  • ALSO please make sure your Guests/Visitors are aware of the 15 mph limit. There are little children walking, riding bikes, and people enjoying a nice walk.
    • SLOW DOWN—BE SAFE!

• Discussion held on trimming back the trees along back road.
  • There are some trees/brush hanging very low and along sides. Discussion held on whether to have island volunteers or hiring someone to do it for us. Chris Miller will talk to Moser, Briggs, and Waterberry from Abel about pricing etc.
  • Also discussion to REMIND members to trim back low hanging branches and shrubs etc. that encroach in the roadway. They cause sight line hazards, scratch vehicles, and cause drivers to swerve in order to avoid them.

• Reminder of Golf Cart Parade-Sunday of Labor Day Weekend!

Next Board Meeting will be held September 19, 2015.

Motion made by Doug Hintzman to adjourn at 8:49 am.  2^nd by Chris Miller. Motion approved.

Respectfully submitted,

Laurie Helling

Secretary