Esmann Island Owner’s Association
Board Meeting
June 18, 2015
Board Members Present:
Meeting called to order by Doug Hintzman at 8:03 am.
Board members present: Chris Miller, Doug Hintzman, Tom Reimer, Chad Williams, Greg Apel, Bill Allyn, Tony Reyerson, Laurie Helling (Secretary), Donna Gilkes(Treasurer)
Members Present: Ken Schmerbach, Larry Brown, Bob Sims, Kathy Davis, Rick Davis, Susy Apel, Ken Brandel, Cristy Huber, Kathy Reily, Andy Blaylock, Brian Hamling, Cindy Miller, Dennis Winders, Kari Winders, John & Jean French.
Minutes:
- Motion by Chris Miller to approve board minutes 5/13/2015. 2nd by Chad Williams. Motion carried.
Treasurer’s Report:
- Motion to approve Treasurer’s Report by Tony Reyerson, 2nd by Tom Reimer. Motion carried.
Bills:
- Bills submitted-Utilities, Lawn Care, Misc.
- Motion to approve payment of bills by Bill Allyn, 2nd by Tony Reyerson. Motion carried.
**MEMBERS REMINDER: If you have not paid your annual DUES, please do so, as they will become delinquent after August 1st.
Building Permits:
- None reported at this time.
- Andy Blaylock will be joining the Island Building Committee.
Property Ownership Changes:
- Lot #294-295 Walford to Shepherd
- Lot #391 Beyers to Hendricks
Road Report:
- Bill Allyn: Double check on a few low spots that may need to be filled (patched) on the road near island entrance.
Old Business:
- Brennan Dredging Co.—
- At this time it appears Brennan will be moving sand from McMillan Island (mid-late) Sept through November. They are contracted to have work completed by last week of November.
- There was some concern by duck/goose hunters about ramp accessibility, however, North Boat Ramp will remain open as usual. Brennan just needs to use it as a way to get over to McMillan Island and back.
- Once the sand has been moved from McMillan to Buck Creek area, the breakdown of pipe will be completed in approximately a three day window. This would involve physically breaking/cutting pipe around pit area.
- Brennan will park roughly 6 vehicles for employees (may vary) at the time they are working at McMillan through removal of pipe. They will park in any area we designate for them.
- $5000 road deposit will be secured (in case of potential damage from any truck traffic), proof of insurance, a general contract will be drafted before they commence any work on island.
- Discussion about a “trade off” of services in lieu of having them use our sand pit area for pipe removal.
- Doug Hintzman will continue discussion with Brennan.
- North Ramp & S. Boat Ramp—
- Continued discussion on cleaning out the silt, rocks that have filled in on and around ramp.
- Reopened discussion on making the walkway Handicap accessible on the north ramp.
- Would like to ask island members for assisting, providing materials or donating a wider walkway than presently in use. If interested in assisting please contact a board member.
- Bi-County Disposal Update:
- Chris Miller and Greg Apel have been watching the “average” of pickups in the first few weeks with Bi-County Disposal. It is possible the island may save some additional money if the average stays lower than what was originally estimated.
- *NOTE: Bi-County will NOT automatically pick up appliances, large furniture, mattresses, etc.
- **REMINDER TO MEMBERS: Please secure your garbage as much as possible! Hang garbage bags up higher or use cans with tight lids to discourage animals getting into the bags and making a huge mess. Thanks!!
- PLEASE CALL AHEAD directly to Bi-County Disposal if you have large items and/or appliances to be picked up. Homeowner will be billed per their arrangements.
- Web Site Security—
- Need to confer with Mike Shaffer on setting up security/payment of island website.
- Island member Andrew Phelps has indicated he would help with securing website for us.
- Chris Miller will contact Andrew Phelps.
- Laurie Helling volunteered to administrate the website.
New Business:
- Discussion on forming a 2 person Auditing Committee simply as another check/balance to have in place for island finances.
- Motion by Greg Apel to have one board member/one non board member. 2nd by Tony Reyerson. Motion passed.
- Non-Board Member will be Kathy Davis & Tony Reyerson Board Member
- Pond:
- Concerns were brought before the board by island owner Kari Winders about the pond, and actions to address it’s condition and future improvement. Pond is steadily filling in with sand and fishing is very poor compared to past years.
- Discussion held on possible improvements/suggestions for the pond and pond area.
- A suggestion was made to send a Survey online to gauge interest from island members on their ideas about the pond.
- Kari Winders has done research on grant money available for private ponds and will be compiling additional information.
- Motion by Doug Hintzman to form 3 member driven committees, 2nd by Greg Apel. Motion Carried.
- Sign/Landscape Committee
- Will work on adding/maintaining landscaping by Esmann Sign (rock), common areas, (if needed), and any signage needed on island.
- Pond Committee
- Will address current condition of pond, future suggestions and improvements.
- Land Committee
- Will address farm land leasing and long term ideas for future usage. Committee chairs/members and further discussion tabled until August meeting. **Boat Storage Committee–Motion was made by Chris Miller to continue having someone in charge of (Winter) Boat Storage, and (Summer) Trailer storage in the Island Building. 2nd by Tom Reimer.
- Don Niosi & Ken Brandel will continue as they have done in past with boat storage in the Island Building.
- Please contact Don Niosi if you are interested in off season storage and wish to be added to the list. **Please Note: There is often a waiting list.
NOTE: A huge THANK YOU to all the folks who helped with tree clean up after recent storms. It is much appreciated and needed in a “neighbor helping neighbor” community!
Next Board Meeting will be held August 15, 8 am.
Motion made by Bill Allyn to adjourn at 9:05 am 2nd by Tony Reyerson. Motion approved.
Respectfully submitted,
Laurie Helling
Secretary