Esmann Island Annual Meeting Agenda

Laurie Helling 0 Comments

Esmann Island Owner’s Association

Annual Meeting Agenda

June 13, 2015

 

Call to Order was called to order at 10:08 am by President Dave Wagner.

Dave made note that the Annual Meeting notice was mailed on 5-28-15.

 

Board Roll Call was presented by Secretary, Laurie Helling :

Doug Hintzman, Chris Miller, Dave Wagner, Ken Brandel, Don Niosi, Mike Shaffer, and Jim McGuire.

Donna Gilkes (Treasurer) also present.

Annual Meeting Minutes of 6-21-14 were announced but motion not to read aloud. No questions by members present. Dave Wagner made Motion to approve the 2014 minutes, 2nd made by Terry Lubbers. Motion carried.

Treasurer’s Report:

Cash Flow and Balance Sheet presented by Dave Wagner.

  1. Member Joe Ertl raised a question about staying a non-profit status with banked funds.
  2. Dave Wagner responded to Mr. Ertl’s questions and gave assurances the tax laws are being followed correctly and there shouldn’t be any concern to holding funds for future expenditures. (i.e. road resurfacing etc.)
  3. Motion to approve the Treasurer’s report by Ken Schmerbach, 2nd was made by Terry Lubbers and motion carried.

Reports of Officers: 

          Road Report –(Ken Brandel)

    1. Road remains generally in good shape at this time
    2. Reminder members to trim low hanging branches along the road/streets that border their lots to keep sight lines as clear as possible and safety reasons.
    3. A big thank you to Ken Brandel and Wayne Jensen for doing the legwork to get the railroad crossing replaced at the entrance to the island at the end of last summer. Huge improvement and greatly appreciated!
    4. There are a few small holes that should be filled in in a few areas (marked) with stakes. Board members will address and get them repaired.

 

         Web site Info (Mike Shaffer)

    1. Nothing new to report at this time
    2. Discussion by members to make the Esmann Island secure and password protected in the future, given the island minutes/by-laws etc and other information should not be for public view.
    3. Board members will follow up and if any changes made to website, it will be communicated to members.

Report of Committees:

  • Dock Committee –
    1. Tom Nagel was brought to the Board’s attention that the North Ramp dock condition is deteriorating. Board members will check into dock condition, and what possible repairs may be needed.
    2. It was also mentioned by an island member to check into adding a wider ramp to the dock that would allow wheelchair (accessibility).
    3. North Side of Ramp has a lot of rocks building up and causing sand to silt in, Board should consider possible options to clean that out, as it is affecting slant and drop off of the ramp.

Acceptance of Resignation of Board Members:

  • Motion made to accept board resignations effective June 13, 2015 of Don Niosi, Mike Shaffer and Jim McGuire.
  • Dave Wagner and Ken Brandel fulfilled their term obligations and were not seeking re-election.
    • It is duly noted member Joe Ertl-voiced concerns for resignations, transparency, our continuing need for all island members to work together and in partnership with Corps of Engineers, and raising of dues.
    • Acknowledgment and round of applause to the outgoing board for their years of service.

Election of new Board Members:

  • Ballots included nominations to the board for the following:
    • Bill Allyn, Greg Apel, Tom Reimer, Tony Reyerson, and LaDonna Nagel.
  • LaDonna Nagel was unable to accept the nomination at this time, so write in nominations were accepted for Chad Williams and Dennis Winders, Jr.

ADDENDUM: Ballots were counted and following are the new members of the Island Association Board:

  • Tony Reyerson
  • Greg Apel
  • Bill Allyn
  • Tom Reimer
  • Chad Williams

 

OLD BUSINESS:

  1. Dave Wagner read through the Recreational Vehicle Guidelines which were jointly agreed upon between Esmann and Abel Island for identification of carts, cart safety for drivers and riders.
    1. It is strongly recommended to have members check insurance policies to cover golf carts and recreational vehicles.
    2. With more golf carts and other recreational vehicles on the island roads than in years past, it is of the utmost importance to all island members to adopt a “safety-first” attitude.
  2. Motion made to approve Guidelines, 2nd made, Approved by Members at meeting.
  3. JF Brennan Dredging Discussion:
    1. Summary of Brennan proposal-Company contracted by Corp of Engineers to utilize North Boat Ramp area for boat docking and parking.
    2. Sand dredged from McMillan Island will not be brought on or through Esmann Island. However, JF Brennan company presented at May Board Meeting to request using sand pit area to remove pipe once dredging is complete late fall.
    3. Discussion on this proposal:
      1. Agreed upon to check into company’s proof of insurance, gain a road deposit (IF they end up using island property to remove pipe), and if pipe removal is negotiated to draft a legal contract with Brennan.
      2. Negotiate with Brennan (rent/dollar compensation) in using island roads & the sand pit to remove pipe-Board will contact company.
      3. Island members would like board to check with Brennan about ramp usage & parking.
        1. Will the North Ramp remain open for members?
        2. Is it possible to ask the JF Brennan employees to park by the sand pit rather than in the limited North ramp parking area?
      4. Dave Wagner asked for a Motion to defer the continued Brennan Discussion to newly elected Board. Motion by Ken Schmerbach, 2nd by Terry Lubbers. Motion approved.
  4. Garbage Service proposals:
    1. At May 2015 Board meeting Hawkeye Sanitation made a presentation for renegotiating Cost of Services. At that time it was decided to check into other options. These options were presented to members at Annual Meeting.
    2. Doug Hintzman summarized Hawkeye Sanitation proposal .
    3. Chris Miller summarized Bi-County proposal.
    4. Discussion held on having a Recycling Option with both companies.
      1. After discussion, Dave Wagner asked for a motion on accepting or declining Recycling Option. Motion was made and 2nd. Vote was to decline the recycling option by majority of members.
      2. Motion made to defer final decision to Board members on choosing the sanitation company. Motion was 2nd by a member and motion carried.

NEW BUSINESS:

  • Esmann Island Event Calendar
    1. Cindy Miller spoke briefly about the Esmann Island Calendar which highlights some wonderful events being hosted by members (and open to all island members) throughout the summer months.
      1. If a member wishes to include an event on the calendar that will be open to all Esmann Island members , they need to provide information/details to Cindy Miller.
      2. LaDonna Nagel would be interested in coordinating an island “Garage Sale” if there is enough interest. Please contact LaDonna if members are interested.
      3. The social event calendar will not be posted on the Esmann Island Website until it is secured for privacy issues.
      4. Updated calendar events can be emailed to members and/or posted on island Bulletin Board. Laurie Helling will be compiling an email address group for those interested in receiving updates digitally.

 

    1. Reminder: Guttenberg Fireworks are July 3rd
    2. Reminder: Abel Island Fly In Aug 29th
    3. Treasurer Position will be Open in July. If any member is interested, please get a resume and letter of interest to a current Board Member in the next few weeks. This is a paid position.
    4. Don Niosi reminded members that boat trailer (only) storage is available in building during the summer months. Boat trailer storage is a first come/first serve basis. Please contact Don Niosi if interested.
    5. Secretary, Laurie Helling, reminded members there is an Esmann Island Facebook page and asked for input on making this a closed group.
    6. Discussion held, and it will be kept open at this site for now.  Instead board will work on securing and password protecting Esmann Island Website for disseminating island communication.
    7. Laurie Helling donated two framed photographs for a drawing.
      1. Winners were: Mark Moser and Roger Bailey.

 

  1. Dave Wagner asked for a Motion to Adjourn. Motion made by Ken Schmerbach, 2nd by Terry Lubbers. Motion carried and meeting was adjourned at approx. 11:25 am.

Thank you for your participation and input in our Annual Meeting!

Have a ENJOYABLE & SAFE Summer!

Respectfully submitted,

Laurie Helling, Secretary

 

 

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