Esmann Island Annual Meeting Minutes June 23, 2018

Esmann Island Owner’s Association

Annual Meeting Minutes

June 23, 2018

Call to Order:  The Annual Meeting was called to order at 10:00 a.m. by President Terry Denner. Terry made note that the Annual Meeting notice was mailed two weeks prior to meeting.

Board Roll Call:  Present were President Terry Denner, Vice-President Jane Ertl Root, Board Members Tom Reimer, Chad Williams, Tony Reyerson, Bruce Copeland, and Bob Buhrow. Treasurer: Helen Schwietert and Secretary Laurie Helling also present.

The Board wishes to thank all members who have helped out this past year. With volunteer cooperation, we again have been able to keep our association dues in line, and have been able to continue improving and enjoying our community!

Annual Meeting Minutes of 6-24-2017 were announced.

  • Terry Denner asked Ken Root to proceed with reading of last year’s minutes. Terry also asked if any members present if the minutes to be read aloud. There were no requests or questions regarding minutes by members present, so therefore a motion was made to waive reading of minutes aloud.  Terry Denner made motion, Ken Root 2nd .  All approved. Motion Passed.

Treasurer’s Annual Report:

  • Cash Flow and Balance Sheet presented by Terry Denner.
    • Terry Denner announced change in Annual Report to the accumulated depreciation.
    • Correction was made and recorded in the Association QuickBooks reports.
      • Question was raised from floor, member Bob Gilkes, asked about the final cost of the new north boat ramp.
      • Terry Denner addressed that we did come in under budget, and will refer to this improvement again in Old Business.
    • Terry asked for a motion from the floor to approve the Treasurer’s Report. Motion made and 2nd by   All approved. Motion Passed.

Committee Reports:

  • Road Report:
    • Tom Reimer said roads are in pretty good shape. However it was brought up to the members present of vehicles ignoring the Road Closed signs on the back road during high water this spring. Vehicles were going completely around the signs into the field even knocking the signage over.
    • Because of these continued actions, the board has proposed putting up a bar gate to go across back road during high water at the entrance and at the bulletin board on the north end.
    • The board has already addressed Bard and other cement companies NOT to clean out their trucks on common ground. It should be done at the property where work is being done or off the island.
  • Beautification & Pond Committee Updates (to be discussed under Old/New Business)
  • Boat Ramp: North Ramp is finished
    • Dennis Winders Jr. requested a tree be removed near the entrance of the new ramp as it could be a hazard when backing up trailers and vehicles.
  • Boat Storage: Don Niosi reported there are a few spots open, and as always first come, first serve. There is usually a waiting list so please contact Don with any questions.
    • Summer Trailer Storage: Room for up to 10 trailers for summer months, immediately following annual meeting.

As reported in the May minutes:

  • Effective August 1, 2018, new pricing. See below & May Minutes.
  • Boat Storage fees from August 1st until spring – 6 mo. minimum.
  • Length is measured from rear of motor to front of trailer
  • Runabout: length X $1.50 per foot per month
  • Example 21’ x $1.50 =$31.5 x 6 months = $189
  • Pontoon boats: $2.00 per foot per month
  • Example 29 x $2.00 =$58 x 6 months = $348
  • Storage Garage (concrete floor): Length X $2.50 per foot per month.

ELECTION of Board Members:

Terry Denner explained there are 2 Board positions, both 3-year positions open.

There is also a 1 year term position open, which Tom Reimer has agreed to continue in this position if so voted.

There are 3 nominees for the two 3 yr positions. Terry asked each candidate to stand and give everyone a little background bio.

  • Anthony Lumetta
  • Chip Flory
  • Tony Reyerson

Ballots were collected and counted during the meeting. Results were added at end of meeting.

  • Tom Reimer will continue in 1 yr position
  • Chip Flory and Tony Reyerson will fill the two 3 yr positions.
  • Votes were very close and we thank all the nominees for stepping up to participate on the board!

OLD BUSINESS:

  • Storage Building Update. Last year, a proposal was brought forward to the members about the possibility of building a storage facility on the island. After a close vote at the 2017 annual meeting it was agreed to research the viability of such a project.
    • Terry Denner told everyone that initial bids were researched and collected by various board members but were very expensive. After all the bad storms and national hurricanes in 2017, building materials cost and labor have really increased in cost. High cost is also associated with the County dues & assessments, taxes and insurance.
    • Based on the high cost and limited interest, the board will not be moving forward with this proposal unless circumstances and viability change in the future.
  • Golf Cart Drivers: PLEASE abide by the 15 MPH Speed Limit. This is for ALL vehicles! If you have guests, please inform them of the island road rules.
    • PLEASE NOTE: There have been many reports of very young children driving carts unaccompanied.
    • 12+ is recommended age. This is member responsibility for safety on the roads with golf carts and other recreational vehicles.
    • PLEASE place your Lot Number on your cart (sticker-decal)
    • Will repost the Esmann/Abel Island Road Recommendations and rules.
  • Tree Trimming:
    • Members were reminded to trim the tree branches, shrubs, vines etc. that hang or encroach into the road.
    • 6 ft of easement —Member responsibility
    • Island crew (board and member volunteers) will take care of the back road and common grounds.
    • Island Clean Up Day—JULY 21st. (see Additional Info under Beautification/Pond info New Business.)
  • High Water Gates (as mentioned by Road Report) will be constructed for back road. To be gated & closed on North & South end when water covering back road.
  • Taking Bids for Lawn Mowing—Common Grounds 2019
  • Bard Concrete-No clean out on common grounds
  • Dog Ordinance: As recorded in the May 2018 Board Minutes, a dog ordinance has been posted for all members. Dogs need to be kept in control, have their proper shots etc.
    • It is Members’ responsibility to maintain control of dogs & pets, clean up after them, and make sure they are not a nuisance on the island.
    • If someone’s dog bites anyone on the island, the dog (or pet) will need to leave the island immediately.

North Boat Ramp: Is complete. Terry Lubbers brought up the concern of the raised concrete at old ramp.  The old ramp will stay open for use as needed. We will most likely be positioning the island dock close to the old ramp.

NEW BUSINESS:

POND:  Restoration continues in the Pond area

  • The committee continues to raise funds through various ways.
  • Volleyball poles and Tether ball pole are installed
  • Sheppards have very generously donated a concrete slab for a picnic shelter to be built.
  • Cart path maintenance and beautification continue.
  • Tom Lynch mentioned there is a steep drop off spot along the path that will be addressed.
  • Beach area is looking great and being used quite often. Signage is in place regarding swimming at own risk. No lifeguard, etc.
  • Can Collection & Redemption will continue at Assoc. building site.
    • Boxes for sale for collecting your cans. Contact Stacy Zearley.
    • Cans only. NO bottles.
  • Tony Reyerson raised the question to Pond Committee about property lines and proper permissions from DNR, Corps etc. Kari Winders answered for committee and ensured proper channels and contacts have been made regarding shorelines, and any land activities at the pond common ground.
  • Terry Denner will check to make sure Island Association Insurance is sufficient to cover accidents, injuries and liabilities.
  • A few members recommended even more signage for the area (more is better) to cover our responsibility.
  • A member was very appreciative of other island members commenting how well her kids were behaving at the pond area and encourages more people to “catch kids being good” and tell them how appreciated it is when they are respectful of property and the island. Holds true for adults too!

Events Calendar—Cindy Miller encouraged new members or anyone is isn’t on email list to get info or any updates to her or secretary, Laurie Helling, so the events calendar is getting to everyone.

Sign Up for Island wide Garage Sale July 27-28  Contact LaDonna Nagel

Fireworks donations can be made to Terry Denner or Chris & Cindy Miller

Beautification Committee:  Gail Scherr, Cindy Miller, Mary Eulberg

Thank you, thank you, thank you to everyone who donated plants and flowers to be planted along the cart path or back road. A HUGE thank you to Mary Eulberg who planted all of them! Looks beautiful!

Please feel free to drop off your grass clippings and leaves (this fall) for mulch. North end of back road to the pond.

Request for large landscaping rocks (approx.. 6 or so) for the cart path area and pond common grounds.

Flag Project: Members cut new poles and donated 15 flags. The plan is to have the flags on display Memorial Day through July 4th holidays.

NEW SHELTER: To help fund the building of the pond shelter, plaques will be given in return for a donation of certain amounts. These will be memorial plaques. See Kari Winders for donation details.

We’d really like to also recognize Steve & Mary Shepherd for their donation of time and heavy equipment. Also the Perrinjaquets, Chris & Cindy Miller, Terry & Terri Denner and so many more!

JULY 21 CLEAN UP:

  • Volunteers very welcome to participate!
  • If you can’t physically help, please consider donating water or refreshments to the workers.
  • Bring gloves, shovels, rakes
  • Be very careful of playing children in the pond area, common grounds.
  • Could use help raking the algae along the shoreline.

Chris Miller made the motion to adjourn the meeting at 11:00 am. Doug Hintzman 2nd. All in favor.

Meeting ended at 11:00. New Board commenced to office for monthly board meeting.

Thank you very much for your participation and input in our Annual Meeting!

Have an ENJOYABLE & SAFE Summer!

Respectfully submitted,

Laurie Helling, Secretary

 

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