Author: EIOA

Esmann Island Owner’s Association

Board Meeting

September 22, 2018

Meeting called to order at 8:04 AM by Terry Denner.

Members Present: Terry Denner, Bob Buhrow, Bruce Copeland, Tom Reimer, Tony Reyerson, Jane Ertl Root (acting as secretary).  Chip Flory, absent. Laurie Helling (Sect) absent.

Guests:  Don Niosi, Ken Brandel, Jeff Heisling, Robin Heisling, Doug Hintzman, Bob Sims, Helen (Treasurer)

Minutes: The September minutes were approved as read.  Bob Buhrow made motion to approve.  Tom Reimer 2nd.

Treasury report:

• Boat storage money $252.00  (listed as Other Income) on R&E
• Minimal discussion.  Motion approved Bob Buhrow made motion. 2nd by Tom Reimer

Approval of BILLS:

• Concrete for poles for gate $165.41
• New signs made by IA prison Ind.  $145.09
• Meuser Lumber $68
• Treasurer service $204.00
• Secretary service $240.00
• Alliant Energy $ 34

Motion made by Tony Reyerson to approve current bills, Bruce Copeland 2nd. Motion passed

Future bills: Bi-County, Snow removal, Alliant.

Motion to pay bills over the winter:  Motion made by Bob Buhrow, 2nd by Tom Reimer. Motion passed.

Building Permit:

Jeff & Robin Heising, 412 Hickory Rd.  (Lot 1 of Lot 225) Waiting or permits for the island and county. Approved pending permits.

Road Report:

• Hanging of the back road high water gates will take place soon.
• Tony Reyerson, 401 River View Rd (Lot 208) moving a electrical pedestal to add a driveway.

Boat Storage Report:

• Jeff Brown is out. Dean Drew has taken Jeff’s place.  The building is full.
• Don’s comment; change the fees for single vs dual jet ski trailers.
• Discussion of security of the building for boat storage.
• Winterize the building, hang dates, secure boat storage building, hang signs: date set for Nov 3.

Any questions, contact Terry Denner.

Discussion of adding Road Closed sign for mid-island ramp for winter

Old Business:

None

New Business:

• Laurie, talk to Don about the kids rolling on corn bails… ???
• Change of permanent address for Dick Staab?
• Any last concerns will be addressed November 3rd. Time TDB

Next meeting tentatively scheduled for Saturday, April 13, 2019 at 8:00AM  (Easter is April 20)

The meeting was adjourned at 8:44AM.  Tony Reyerson made motion, 2nd by Bruce Copeland

On behalf of your Esmann Board, have a healthy and safe Winter season.

Happy Thanksgiving and Happy Holidays for all.

Submitted by,

Jane Ertl Root V.P.

cc: Laurie Helling, Secretary

Esmann Island Owner’s Association

Board Meeting

September 22, 2018

Board Members Present:  Meeting called to order at 8:03 am by President Terry Denner. Board members present: Tom Reimer, Bruce Copeland, Bob Buhrow, Jane Ertl, Tony Reyerson and Chip Flory Also present were Helen Schwietert (Treasurer) Laurie Helling (Secretary)

Members present: Linda Lampe, Dale Hoffman, Teri Nelson-Denner, Cindy Miller, Chris Miller, Bob Sims, Ken Root

Minutes:

• Minutes of 8-18-18 meeting had been emailed to all board members. Motion made by Bruce Copeland to approve the board minutes.  2^nd by Tom Reimer.  All approved. Motion carried.

Treasurer’s Report:

• Per Treasurer: All Dues and Assessments Paid. Insurance is now current for the year.1 more payment for mowing services this year. Taxes will be paid in full for the year. $1850 Farmland rent received for the 2^nd half of the year.
• Motion made by Jane Ertl to approve Treasurers Report. 2^nd by Bob Buhrow All approved. Motion passed.

Bills:

• Bills Presented:  Final Black Hills statement. Meter has been removed from Association office building.
  • Outstanding bill for sanding roads (Joe’s Maintenance) Bill had gotten stuck between papers in file cabinet and misplaced. $1050
  • Alliant
  • Guttenberg Press—Lawn Mowing Bid Ad
  • Removal of trees on north pond road to be split with member owner of adjacent lots. $700
  • Meuser Lumber- $4348.88 $168.17 Shelter materials
  • Lauren Mott Mowing-Final bill  $570
  • Laurie Helling-Sect. Reimbursement for Internet/Esmann Domain site and Hosting fee. $111.05
  • Pond Fund Reimbursement for Pond Sun Shades. $236.05
• Tony Reyerson made motion to approve bills, Chip Flory 2^nd.  All in favor.  Motion carried.

 Building Permits:

• 412 Hickory-Heising will be replacing current mobile home and replacing with a new mobile home in spring. Road deposit check received and island permit check received. Approved pending DNR and other permits.

Property Ownership Changes:

• None at this time

Road Report:

• Tom mentioned with all the rain there are a few low spots to be watched and addressed with cold patch.
• Back road high water gate posts installed. When set, gates will be hung for use during high water.

Boat Storage Committee:   Nothing new to report. Association building storage list is full. If there are any changes or you wish to be placed on a wait list contact Don Niosi.

Ramp Committee:     Must sign a letter for the Corps of Engineers and send to them.  Need new and additional signage.

Pond Committee:    (See Old Business)

• Cindy Miller again wanted to express a HUGE THANK YOU to all the volunteers who provided so much time and effort this year with the pond, island beautification and more!! Just so thankful.

OLD BUSINESS:

• Pond Fund Reimbursement to Association. There is no issue with direct reimbursement from pond fund as long as it is noted in QuickBooks ledger.
• Revisited agreement between Sheppard and Ormsby for retaining wall on Sheppard’s property.
• Reimer-revisited half lot adjustment question. Terry Denner denied any adjustment.

 NEW BUSINESS:

Lawn Mowing Bids for 2019+

• Several bids were submitted and discussed by Board Members.
• Discussion held on one submitted by Member: Hoffmann Lawn Care
  • Cost was less than other bids submitted
  • Accompanied by Certificate of Insurance
  • Pride of ownership as an Esmann member/owner
  • Motion made by Tony Reyerson to extend hire 3 yr contract to Hoffman Lawn Care
  • Bruce Copeland 2^nd Tom Reimer abstain. Motion carried.
  • Jane Ertl will contact other bids and thank them for their submission

NEW SIGNAGE:

• Discussion held on new signage needed for both boat ramps, parking area, pond and playground area. New Speed Limit Signs.
• Tony Reyerson will be checking on ordering new speed limit signs.

COMMENTS from the floor:

• Ken Root brought up a few points for consideration.
  • Have you ever considered converting the cornfield back into native prairie grass or flowers and natural habitat?  What are the pros/cons vs. renting vs. set aside.
    • Discussion held and tabled
  • It might be a good idea to place a security camera on the pole by the dike road and back road intersection. Just as a way to monitor vehicles (especially unknown) in case anything would happen on island.
    • Discussion held and tabled
  • As much taxes as the Island Members and Association are assessed by county and state we really should consider having a committed person to lobby on our behalf in order to have supervisors and legislators ear more than we do. We pay taxes but really have nothing in return.
    • Discussion held and tabled.

 Next Board Meeting is October 20, 2018 at 8:00 am

Terry Denner asked for motion to adjourn. Motion made by Jane Ertl,  2^nd by Chip Flory  Motion approved. Adjourned at 9:20 am.

Respectfully submitted,

Laurie Helling, Secretary

Esmann Island Owner’s Association

Board Meeting

August 18, 2018

 Board Members Present:  Meeting called to order at 8:10 am by President Terry Denner. Board members present: Tom Reimer,  Bruce Copeland, Bob Buhrow, Jane Ertl, Tony Reyerson. Absent: Chip Flory Also present were Helen Schwietert (Treasurer) Laurie Helling (Secretary)

Members present: Don Niosi, Ken Brandel, Dottie Reimer

Minutes:

• Minutes of 7-21-18 meeting read aloud by Secretary. Motion made by Bruce Copeland to approve the board minutes.  2^nd by Bob Buhrow.  All approved. Motion carried.

Treasurer’s Report:

• Per Treasurer: Still 2 outstanding and now overdue Assessments. Letters will be sent. Need to be paid ASAP.
• Motion made by Bob Buhrow to approve Treasurers Report. 2^nd by Jane Ertl. All approved. Motion passed.

Bills:

• Bills Presented:  Insurance, Utilities, Mowing, County Taxes
• Bob Buhrow made motion to approve bills, Tony Reyerson 2^nd. All in favor.  Motion carried.

Building Permits:  None at this time. However, discussion was held regarding a landscaping wall S. Sheppard would like to construct adjacent to neighboring lot at his storage shed site. Tony Reyerson suggested a Title Company write up a document so both parties would agree to details and that nothing can be built on it. It would be filed with Association. Follow up at next meeting.

Property Ownership Changes:

• None at this time

Road Report: Nothing to report at this time

Boat Storage Committee:   Don Niosi presented updated and current list for fall storage. At this point the building is full and members on waiting list. Any questions, please contact Don Niosi.

Ramp Committee:    Nothing to report at this time

Pond Committee:   Shelter is progressing very well. Lots of activity last weekend.  Thanks to everyone who pitched in!

• Scott Kainz volunteered to pull electrical wire for us when ready. Discuss with Alliant. Will run North to a pedestal.
• Discussion on creating and placing more prominent signage around the pond and playground area.
• Discussion on possible statute and future self-governance of area.
• Discussed Pond Fund which has grown quite a bit and what is proper way to reimburse the Island Association for expenses.
  • Board will contact Dave Wagner

OLD BUSINESS:

• Association Insurance
  • Decision was made to move from Grinnell Mutual to United Fire. The coverage will be equal to what we had. Scott DeSousa, representative based in Dyersville from Friedman Insurance (Dubuque), came to the meeting to explain policies and answer any questions from Board members.
  • Switched to United Fire August 15^th. Policy is matched apples to apples from the policy we had previously with Grinnell Mutual.
  • Coverage for Buildings etc. (replacement cost)
  • General Liability coverage with additional umbrella policy, fiduciary, surety bond.
  • Director and officers coverage
  • Annual Cost $2947
  • Draft letter to Tujetsch Agency thanking them for their past service.

NEW BUSINESS:

• Member Dottie Reimer brought up to the board that she and her husband Tom own half of Lot 108 which is a very small and unimproved lot and only used for river access. Dottie was requesting that since this is only a 10 ft walkway and easement it should be granted an adjustment on dues assessment.
• Tabled for next meeting and further discussion
• REMINDER: GOLF CART PARADE on SUNDAY-SEPT. 2^ND LABOR DAY WEEKEND!
  • NOTE: New starting & ending point at the POND SHELTER!
  • Line up at 9:30 Parade start 10 am
  • 2 Divisions: Adult and Kids
  • At end of parade there will be a Pot Luck Meal at the shelter for a Recognition & Dedication ceremony!
  • More details to come!

• NOTE: September Meeting has been moved a week later because of several Board schedule conflicts.

 Next Board Meeting is September 22, 2018 at 8:00 am

Terry Denner asked for motion to adjourn. Motion made by Jane Ertl,  2^nd by Bob Buhrow.  Motion approved. Adjourned at 9:15 am.

Respectfully submitted,

Laurie Helling, Secretary

Esmann Island Owner’s Association

Board Meeting

July 21, 2018

Board Members Present:

Meeting called to order at 8:10 am by President Terry Denner. Board members present: Tom Reimer,  Bruce Copeland, Bob Buhrow, Jane Ertl, Chip Flory, Tony Reyerson  Also present were Helen Schwietert (Treasurer) Laurie Helling (Secretary)

Members present: Don Niosi, Dave Wagner

Minutes:

• Minutes of 6-23-18 meeting read aloud by Secretary. Motion made by Chip Flory to approve the board minutes of 6-23-18  2^nd by Tom Reimer.  All approved. Motion carried.

Treasurer’s Report:

• Terry Denner & Jane Ertl recently moved funds to an 8 month CD at Fidelity Bank with a 2.35% rate.
• Accumulated Depreciation was noted and corrected in the QuickBooks report on the Association laptop.
• Per Treasurer: Still about 19-20 Member Dues Outstanding. Will be sending reminders. Need to be paid ASAP. Any assessment not paid by August 3, 2017 will be assessed an interest charge of 12%.
• Motion made by Bruce Copeland to approve Treasurers Report. 2^nd Bob Buhrow. All approved. Motion passed.

Bills:

• Bills Presented:  Utilities, Mowing, 2 invoices for gate materials.
  • Materials were purchased for fabrication of high water gates for back road  $694.08 and $199.85
  • Mowing- Current mowing service will finish out the 2018 year.
  • Bids will be taken for the 2019 mowing for common grounds.
    • Will place ad in Guttenberg Press
  • Treasurer’s Time Sheet $390.75
  • Utlities: Black Hills *Board will ask BH to remove the gas meter at office building. Hardly ever used. Will switch furnace to propane tank.
    • Bi-County
    • Alliant
• Tony Reyerson made motion to approve bills, Chip Flory 2^nd. All in favor.  Motion carried.

 Building Permits:  None at this time

• Road Deposit remitted by Kent Root & Jane Ertl
• Note: Seawall construction does need a permit from board including Road Deposit.

Property Ownership Changes:

• Lot 210 (357 Second Ave) from Hess to Biedermann Homes, LLC .

Road Report:   At conclusion of meeting, Board members will drive around island to inspect current road deposit checks and if they are ready to be returned to members.

Boat Storage Committee:   Don Niosi presented updated and current list for fall storage. At this point the building is full and members on waiting list. Any questions, please contact Don Niosi.

Ramp Committee:   North Ramp Work has been completed and open for use.

Pond Committee:   Thank you to everyone who volunteered for Clean Up Day at the Pond

OLD BUSINESS:

• Association Insurance
  • Board is conducting a review of current insurance, cost, coverage and policies as the renewal date is approaching August 15^th. Annual cost has been approx. $4500 this past year.
  • Discussion held on reviews so far of coverage for general liability, umbrella policy, coverage for fiduciary activity etc.
  • New bids from Grinnell Mutual and United Fire
  • Dave Wagner was present at meeting and verified the Esmann Association is a ‘C” Corporation on taxes rather than an HOA.
  • Discussion tabled upon further review of coverage, policies and cost comparisons.
  • August 11-Special Meeting of Board members to discuss and decide on insurance going forward.
• REMINDER: Esmann Island Garage Sale—Weekend July 28!

 NEW BUSINESS:

• Shelter Rafters and poles have been donated
• Discussion held on future use of shelter/pavilion and having a sign-up sheet for reserved use.
  • Discussion on a small reservation fee
  • New signage for pond and common ground area

  Next Board Meeting is August 18, 2018 at 8:00 am

 Terry Denner asked for motion to adjourn. Motion made by Jane Ertl,  2^nd by Bob Buhrow.  Motion approved.  Adjourned at 9:05 am.

Respectfully submitted,

Laurie Helling, Secretary

Esmann Island Owner’s Association

Board Meeting

June 23, 2018

Board Members Present:

Meeting called to order at 11:05 am by President Terry Denner. Board members present: Tom Reimer,  Bruce Copeland, Bob Buhrow, Jane Ertl, Chip Flory, Tony Reyerson  Also present were Helen Schwietert (Treasurer) Laurie Helling (Secretary)

1^st Order of Business:  Bruce Copeland made motion to retain current President Terry Denner and Vice-President Jane Ertl. Bob Buhrow 2^nd the motion. All in favor and motion passed.

Minutes:

• Motion made to approve the board minutes of 5-19-2018 by Tony Reyerson  2^nd by Bruce Copeland.  All approved. Motion carried.

Treasurer’s Report:

• Treasurers Report had been presented in Annual Meeting so no additional motion was made.

Bills:

• Bills Presented:  Utilities, Mowing, Final Ramp Invoice.
  • Bids for  2019 Lawn Mowing will begin.
  • Discussion on current Lawn Service and check on current contract. Tony will be sending him a letter on expectations.
  • Tony Reyerson will contact Roger Moen about getting a new Island plot map.
  • Next meeting, the board will tour the island to check common grounds.
• Tom Reimer made motion to approve bills,  Bruce Copeland 2^nd. All in favor.  Motion carried.

Building Permits:  None at this time

Property Ownership Changes:

• Board has heard of a few ownership changes ongoing.
• Helen will email Laurie changes.
  • McCullick buying Carpenter lot.
  • Hansen sold to David Coon but will remain using the property.
• **Reminder: Please let a board member know if you buy/sell/transfer property so we can keep our records current. Thank you.

Road Report:  Discussed at annual meeting

Boat Storage Committee:  Discussed at annual meeting

Ramp Committee:   North Ramp Work has been completed and open for use.

Pond Committee:  **See under New Business

 OLD BUSINESS:

• Association Insurance.
  • Jane Ertl will get a review of our current policies and get an opinion as to whether our coverage and policies are sufficient for our needs.
  • Depending on that opinion, we may possibly seek new insurance bids as our renewal will be in August.

NEW BUSINESS:

• REMINDER: POND CLEAN UP- JULY 21^st (8-12) Clean up cart trail, rake sand, rake algae away from shoreline. Possibly add additional landscaping. Bring bug spray, gloves, rakes, shovels and a can do attitude.
• If you can’t physically help, it would be awesome to have some water/soda donations to the clean up crew! *If there is a change in date/time, you will see a notification on the website, email list and Facebook. Thanks!

• Reminder to Pet/Dog Owners to abide by leash and dog ordinances. Clean Up after your dogs! Thank you.

Next Board Meeting is July 21, 2018 at 8:00 am

Terry Denner asked for motion to adjourn. Motion by Tony, 2^nd by Bob Buhrow.  Motion approved.  Adjourned at 11:35. am.

Respectfully submitted,

Laurie Helling, Secretary

Esmann Island Owner’s Association

Annual Meeting Minutes

June 23, 2018

Call to Order:  The Annual Meeting was called to order at 10:00 a.m. by President Terry Denner. Terry made note that the Annual Meeting notice was mailed two weeks prior to meeting.

Board Roll Call:  Present were President Terry Denner, Vice-President Jane Ertl Root, Board Members Tom Reimer, Chad Williams, Tony Reyerson, Bruce Copeland, and Bob Buhrow. Treasurer: Helen Schwietert and Secretary Laurie Helling also present.

The Board wishes to thank all members who have helped out this past year. With volunteer cooperation, we again have been able to keep our association dues in line, and have been able to continue improving and enjoying our community!

Annual Meeting Minutes of 6-24-2017 were announced.

• Terry Denner asked Ken Root to proceed with reading of last year’s minutes. Terry also asked if any members present if the minutes to be read aloud. There were no requests or questions regarding minutes by members present, so therefore a motion was made to waive reading of minutes aloud.  Terry Denner made motion, Ken Root 2^nd .  All approved. Motion Passed.

Treasurer’s Annual Report:

• Cash Flow and Balance Sheet presented by Terry Denner.
  • Terry Denner announced change in Annual Report to the accumulated depreciation.
  • Correction was made and recorded in the Association QuickBooks reports.
    • Question was raised from floor, member Bob Gilkes, asked about the final cost of the new north boat ramp.
    • Terry Denner addressed that we did come in under budget, and will refer to this improvement again in Old Business.
  • Terry asked for a motion from the floor to approve the Treasurer’s Report. Motion made and 2^nd by   All approved. Motion Passed.

Committee Reports:

• Road Report:
  • Tom Reimer said roads are in pretty good shape. However it was brought up to the members present of vehicles ignoring the Road Closed signs on the back road during high water this spring. Vehicles were going completely around the signs into the field even knocking the signage over.
  • Because of these continued actions, the board has proposed putting up a bar gate to go across back road during high water at the entrance and at the bulletin board on the north end.
  • The board has already addressed Bard and other cement companies NOT to clean out their trucks on common ground. It should be done at the property where work is being done or off the island.
• Beautification & Pond Committee Updates (to be discussed under Old/New Business)
• Boat Ramp: North Ramp is finished
  • Dennis Winders Jr. requested a tree be removed near the entrance of the new ramp as it could be a hazard when backing up trailers and vehicles.
• Boat Storage: Don Niosi reported there are a few spots open, and as always first come, first serve. There is usually a waiting list so please contact Don with any questions.
  • Summer Trailer Storage: Room for up to 10 trailers for summer months, immediately following annual meeting.

As reported in the May minutes:

• Effective August 1, 2018, new pricing. See below & May Minutes.
• Boat Storage fees from August 1st until spring – 6 mo. minimum.
• Length is measured from rear of motor to front of trailer
• Runabout: length X $1.50 per foot per month
• Example 21’ x $1.50 =$31.5 x 6 months = $189
• Pontoon boats: $2.00 per foot per month
• Example 29 x $2.00 =$58 x 6 months = $348
• Storage Garage (concrete floor): Length X $2.50 per foot per month.

ELECTION of Board Members:

Terry Denner explained there are 2 Board positions, both 3-year positions open.

There is also a 1 year term position open, which Tom Reimer has agreed to continue in this position if so voted.

There are 3 nominees for the two 3 yr positions. Terry asked each candidate to stand and give everyone a little background bio.

• Anthony Lumetta
• Chip Flory
• Tony Reyerson

Ballots were collected and counted during the meeting. Results were added at end of meeting.

• Tom Reimer will continue in 1 yr position
• Chip Flory and Tony Reyerson will fill the two 3 yr positions.
• Votes were very close and we thank all the nominees for stepping up to participate on the board!

OLD BUSINESS:

• Storage Building Update. Last year, a proposal was brought forward to the members about the possibility of building a storage facility on the island. After a close vote at the 2017 annual meeting it was agreed to research the viability of such a project.
  • Terry Denner told everyone that initial bids were researched and collected by various board members but were very expensive. After all the bad storms and national hurricanes in 2017, building materials cost and labor have really increased in cost. High cost is also associated with the County dues & assessments, taxes and insurance.
  • Based on the high cost and limited interest, the board will not be moving forward with this proposal unless circumstances and viability change in the future.
• Golf Cart Drivers: PLEASE abide by the 15 MPH Speed Limit. This is for ALL vehicles! If you have guests, please inform them of the island road rules.
  • PLEASE NOTE: There have been many reports of very young children driving carts unaccompanied.
  • 12+ is recommended age. This is member responsibility for safety on the roads with golf carts and other recreational vehicles.
  • PLEASE place your Lot Number on your cart (sticker-decal)
  • Will repost the Esmann/Abel Island Road Recommendations and rules.
• Tree Trimming:
  • Members were reminded to trim the tree branches, shrubs, vines etc. that hang or encroach into the road.
  • 6 ft of easement —Member responsibility
  • Island crew (board and member volunteers) will take care of the back road and common grounds.
  • Island Clean Up Day—JULY 21^st. (see Additional Info under Beautification/Pond info New Business.)
• High Water Gates (as mentioned by Road Report) will be constructed for back road. To be gated & closed on North & South end when water covering back road.

• Taking Bids for Lawn Mowing—Common Grounds 2019
• Bard Concrete-No clean out on common grounds
• Dog Ordinance: As recorded in the May 2018 Board Minutes, a dog ordinance has been posted for all members. Dogs need to be kept in control, have their proper shots etc.
  • It is Members’ responsibility to maintain control of dogs & pets, clean up after them, and make sure they are not a nuisance on the island.
  • If someone’s dog bites anyone on the island, the dog (or pet) will need to leave the island immediately.

North Boat Ramp: Is complete. Terry Lubbers brought up the concern of the raised concrete at old ramp.  The old ramp will stay open for use as needed. We will most likely be positioning the island dock close to the old ramp.

NEW BUSINESS:

POND:  Restoration continues in the Pond area

• The committee continues to raise funds through various ways.
• Volleyball poles and Tether ball pole are installed
• Sheppards have very generously donated a concrete slab for a picnic shelter to be built.
• Cart path maintenance and beautification continue.
• Tom Lynch mentioned there is a steep drop off spot along the path that will be addressed.
• Beach area is looking great and being used quite often. Signage is in place regarding swimming at own risk. No lifeguard, etc.
• Can Collection & Redemption will continue at Assoc. building site.
  • Boxes for sale for collecting your cans. Contact Stacy Zearley.
  • Cans only. NO bottles.
• Tony Reyerson raised the question to Pond Committee about property lines and proper permissions from DNR, Corps etc. Kari Winders answered for committee and ensured proper channels and contacts have been made regarding shorelines, and any land activities at the pond common ground.
• Terry Denner will check to make sure Island Association Insurance is sufficient to cover accidents, injuries and liabilities.
• A few members recommended even more signage for the area (more is better) to cover our responsibility.
• A member was very appreciative of other island members commenting how well her kids were behaving at the pond area and encourages more people to “catch kids being good” and tell them how appreciated it is when they are respectful of property and the island. Holds true for adults too!

Events Calendar—Cindy Miller encouraged new members or anyone is isn’t on email list to get info or any updates to her or secretary, Laurie Helling, so the events calendar is getting to everyone.

Sign Up for Island wide Garage Sale July 27-28  Contact LaDonna Nagel

Fireworks donations can be made to Terry Denner or Chris & Cindy Miller

Beautification Committee:  Gail Scherr, Cindy Miller, Mary Eulberg

Thank you, thank you, thank you to everyone who donated plants and flowers to be planted along the cart path or back road. A HUGE thank you to Mary Eulberg who planted all of them! Looks beautiful!

Please feel free to drop off your grass clippings and leaves (this fall) for mulch. North end of back road to the pond.

Request for large landscaping rocks (approx.. 6 or so) for the cart path area and pond common grounds.

Flag Project: Members cut new poles and donated 15 flags. The plan is to have the flags on display Memorial Day through July 4^th holidays.

NEW SHELTER: To help fund the building of the pond shelter, plaques will be given in return for a donation of certain amounts. These will be memorial plaques. See Kari Winders for donation details.

We’d really like to also recognize Steve & Mary Shepherd for their donation of time and heavy equipment. Also the Perrinjaquets, Chris & Cindy Miller, Terry & Terri Denner and so many more!

JULY 21 CLEAN UP:

• Volunteers very welcome to participate!
• If you can’t physically help, please consider donating water or refreshments to the workers.
• Bring gloves, shovels, rakes
• Be very careful of playing children in the pond area, common grounds.
• Could use help raking the algae along the shoreline.

Chris Miller made the motion to adjourn the meeting at 11:00 am. Doug Hintzman 2^nd. All in favor.

Meeting ended at 11:00. New Board commenced to office for monthly board meeting.

Thank you very much for your participation and input in our Annual Meeting!

Have an ENJOYABLE & SAFE Summer!

Respectfully submitted,

Laurie Helling, Secretary

“Pond clean-up” event- (Saturday, June 2) **POSTPONED** (Likely to be rescheduled in July.)  Thank you to all who helped clean up after the last high water!!

Esmann Island Owner’s Association

Board Meeting

May 19, 2018

 Board Members Present:

Meeting called to order at 7:58 am by President Terry Denner. Board members present: Tom Reimer,  Bruce Copeland, Bob Buhrow, Jane Ertl, Chad Williams, Tony Reyerson  Also present were Helen Schwietert (Treasurer) Laurie Helling (Secretary)

Members Present:  Don Niosi, Ken Brandel, Cindy Miller, Teri Denner

Minutes:

• Motion made to approve the board minutes of 4-18-2018 by Tony Reyerson  2^nd by Chad Williams.  All approved. Motion carried.

Treasurer’s Report:

• Treasurer’s Report & statement presented
• Lot 201 was paid-$191.75
• Motion made by Jane Ertl to approve Treasurer’s report. 2^nd by Tony Reyerson.  All approved. Motion carried.

 Bills:

• Bills Presented:  Utilities, Mowing, taxes, Bi-County
  • Discussion held on Mowing duties, weed trimming, picking up debris left from high water/storms.
  • Tony will call mowing contractor and remind to trim weeds along common ground.
  • Big debris, sticks etc. will be removed by island members.
  • Thank you to those who have already done clean up without being asked.
• Bruce Copeland made motion to approve bills, 2^nd by Tom Reimer. Motion carried.

Building Permits:

• None at this time

Property Ownership Changes:

• Board has heard of a few ownership changes ongoing. Will confirm at next Board meeting.
• **Reminder: Please let a board member know if you buy/sell/transfer property so we can keep our records current. Thank you.

Road Report:  

• A few cracks have opened up. Board members will do a tar and cold patch those spots.
• REMINDER: IF you have a large piece of equipment, concrete truck, concrete pumper, members need to put down a road deposit. Property owners are responsible for the road and any repairs that would occur from work being done on your lot(s).
• Discussion held on BARD cleaning out trucks on the common ground. A large cement pile has formed again! Tony Reyerson will call BARD and let them know, again, any cleaning should be on the property owner’s lot or off the island property. Not in common grounds.
• Discussion held on many people ignoring Road Closed signs this spring when back road was underwater, even to point of driving through the farm field.
• Tony Reyerson made motion to fabricate a simple bar gate for both entrances to back road during high water. Cost not to exceed $2500. Jane Ertl 2^nd All in favor. Motion passed.

Boat Storage Committee:

• Don Niosi reports there will be an opening in the attached garage to the Association building, however there is a waiting list. Discussion held on the storage of boats and trailers and charges related to storage.
• Motion made by Tony Reyerson, 2^nd by Tom Reimer to adjust pricing for boat storage  **See Addendum
• Effective August 1, 2018, new pricing. See below. All approved. Motion passed.
• Boat Storage Storage fees from August 1st until spring – 6 mo. minimum.
• Length is measured from rear of motor to front of trailer
• Runabout: length X $1.50 per foot per month
• Example 21’ x $1.50 =$31.5 x 6 months = $189
• Pontoon boats: $2.00 per foot per month
• Example 29 x $2.00 =$58 x 6 months = $348
• Storage Garage (concrete floor): Length X $2.50 per foot per month.

 Ramp Committee:   The new boat ramp approach will be poured within next two weeks, weather permitting.

• We were hoping to have it done before holiday weekend, but unlikely. Will place signs not to use/block the new ramp way.  Regular old North Ramp IS OPEN for use. Dock is not in water yet.
• Board member will connect with Friedlein to move process forward & complete asap.

Beautification Committee:   New trees have been planted along common ground parallel to the sand pit.

If you have plants to divide and wish to donate to committee, please place at the end of the cart trail just before the pond. Thank you all for the great donations so far!

Pond Committee:  **See under New Business

 OLD BUSINESS:

• North Ramp-see above
• Pond: see New Business

 NEW BUSINESS:

Discussion held on the importance of getting and having continuous representation regarding County Taxes.

We know how everyone on the island has been affected by Clayton County tax increases the past couple years. Will mention it as an agenda point at the annual meeting and how we might continue to have our voices heard on current & future taxing situation.

• Don Niosi shared a published article in the Des Moines Register on April 20^th for reference:

https://www.desmoinesregister.com/story/news/investigations/readers-watchdog/2018/04/20/high-property-taxes-limits-appeal-process-iowa/528335002/

• Discussion held on preliminary Annual Meeting Agenda and inserts for the mailing to be sent out the week of June 7^th.

 REMINDER:  3–BOARD MEMBER OPENINGS  Need to be Voted on by/at Annual Meeting!

VOLUNTEER NAMES NEEDED by June 3^rd  for inclusion on ballot to go in annual mailing.

• If interested, please see current board member to get ballot approval form or email Laurie Helling Secretary: lahelling24@gmail.com
• If you are new to running for the board, you need a ballot approval form and 25 member signatures prior to being placed on ballot!

Pond Recreation Area:  Input needed and welcomed for the ongoing improvement of pond recreation area.  Teri Denner and Cindy Miller presented preliminary draft to include with annual meeting mailing.

POND WORK DATE:  **Tentative  June 2^nd 9-12.  Clean up cart trail, rake sand, pickup any remaining debris from spring high water. Bring bug spray, gloves, rakes, shovels and a can do attitude. (Possible work day in July)  *If there is a change in date/time, you will see a notification on the website, email list and Facebook. Thanks!

• Reminder to Pet/Dog Owners to abide by leash and dog ordinances. Clean Up after your dogs! Thank you.

 Annual Meeting will be held June 23, 2018 at 10:00

Board Meeting immediately following conclusion of Annual Meeting.

Terry Denner asked for motion to adjourn. 2^nd by Tom Reimer.  Motion approved.  Adjourned at 9:25 am.

Respectfully submitted,

Laurie Helling

Secretary

—————-

**ADDENDUM: BOAT STORAGE UPDATES 

Boat Storage   Storage fees from August 1st until spring – 6 mo. minimum.

Length is measured from rear of motor to front of trailer

Runabout: length X $1.50 per foot per month

Example 21’ x $1.50 =$31.5 x 6 months = $189

Pontoon boats: $2.00 per foot per month

Example 29 x $2.00 =$58 x 6 months = $348

Storage Garage: Length X $2.50 per foot per month.

 CURRENT BOAT STORAGE (for winter season 2017 to 2018)

Linda Friday Lot 448R, pontoon                         winter 17/18   Paid

Mert Duffy Lot 352R, boat                                 winter 17/18     Paid

Henry Bud Martin Lot 328R, pontoon               winter 17/18   Paid

Jeff Heising Lot 412 H                                        winter 17/18    Paid

Doug Hintzmann Lot 352 3rd Ave,                     winter 17/18    Paid

Tom Lynch Lot 393R, pontoon                           winter 17/18   Paid

Phil Brant Lot 314 RV, boat new                        winter 17/18   Paid

Eugene Huber Lot 408R, boat & jet ski             winter 17/18  Paid

WAITING LIST:   Jeff Brown, Garry  Ganson, Crissy Huber, Dan Vegter, Chris Morris

TRAILER STORAGE:  fees from end of annual summer meeting until fall $30.00

Current trailer storage :

Don Niosi,  Ken Brandel,  Mike Shaffer

Bob Gilkes, Mark Mather, Dan Vegter

Submitted by Don Niosi  05/20/2018