Esmann Island Owner’s Association
Board Meeting
July 21, 2018
Board Members Present:
Meeting called to order at 8:10 am by President Terry Denner. Board members present: Tom Reimer, Bruce Copeland, Bob Buhrow, Jane Ertl, Chip Flory, Tony Reyerson Also present were Helen Schwietert (Treasurer) Laurie Helling (Secretary)
Members present: Don Niosi, Dave Wagner
Minutes:
- Minutes of 6-23-18 meeting read aloud by Secretary. Motion made by Chip Flory to approve the board minutes of 6-23-18 2nd by Tom Reimer. All approved. Motion carried.
Treasurer’s Report:
- Terry Denner & Jane Ertl recently moved funds to an 8 month CD at Fidelity Bank with a 2.35% rate.
- Accumulated Depreciation was noted and corrected in the QuickBooks report on the Association laptop.
- Per Treasurer: Still about 19-20 Member Dues Outstanding. Will be sending reminders. Need to be paid ASAP. Any assessment not paid by August 3, 2017 will be assessed an interest charge of 12%.
- Motion made by Bruce Copeland to approve Treasurers Report. 2nd Bob Buhrow. All approved. Motion passed.
Bills:
- Bills Presented: Utilities, Mowing, 2 invoices for gate materials.
- Materials were purchased for fabrication of high water gates for back road $694.08 and $199.85
- Mowing- Current mowing service will finish out the 2018 year.
- Bids will be taken for the 2019 mowing for common grounds.
- Will place ad in Guttenberg Press
- Treasurer’s Time Sheet $390.75
- Utlities: Black Hills *Board will ask BH to remove the gas meter at office building. Hardly ever used. Will switch furnace to propane tank.
- Bi-County
- Alliant
- Tony Reyerson made motion to approve bills, Chip Flory 2nd. All in favor. Motion carried.
Building Permits: None at this time
- Road Deposit remitted by Kent Root & Jane Ertl
- Note: Seawall construction does need a permit from board including Road Deposit.
Property Ownership Changes:
- Lot 210 (357 Second Ave) from Hess to Biedermann Homes, LLC .
Road Report: At conclusion of meeting, Board members will drive around island to inspect current road deposit checks and if they are ready to be returned to members.
Boat Storage Committee: Don Niosi presented updated and current list for fall storage. At this point the building is full and members on waiting list. Any questions, please contact Don Niosi.
Ramp Committee: North Ramp Work has been completed and open for use.
Pond Committee: Thank you to everyone who volunteered for Clean Up Day at the Pond
OLD BUSINESS:
- Association Insurance
- Board is conducting a review of current insurance, cost, coverage and policies as the renewal date is approaching August 15th. Annual cost has been approx. $4500 this past year.
- Discussion held on reviews so far of coverage for general liability, umbrella policy, coverage for fiduciary activity etc.
- New bids from Grinnell Mutual and United Fire
- Dave Wagner was present at meeting and verified the Esmann Association is a ‘C” Corporation on taxes rather than an HOA.
- Discussion tabled upon further review of coverage, policies and cost comparisons.
- August 11-Special Meeting of Board members to discuss and decide on insurance going forward.
- REMINDER: Esmann Island Garage Sale—Weekend July 28!
NEW BUSINESS:
- Shelter Rafters and poles have been donated
- Discussion held on future use of shelter/pavilion and having a sign-up sheet for reserved use.
- Discussion on a small reservation fee
- New signage for pond and common ground area
Next Board Meeting is August 18, 2018 at 8:00 am
Terry Denner asked for motion to adjourn. Motion made by Jane Ertl, 2nd by Bob Buhrow. Motion approved. Adjourned at 9:05 am.
Respectfully submitted,
Laurie Helling, Secretary