Author: EIOA

Meeting called to order at 8:02 AM by Board VP Tim Ahlers Present were Board members: Linda Lampe, Kevin Thie, Bret Flickinger, Kate Hoffman. Absent were Gail Scheer and Josh Geistkemper.

Reading of Minutes from last meeting were waived and approved as published. Tim A motioned and Linda L seconded, All in favor.

Treasurers report approved and bills authorized for payment. Motion by Linda, 2nd by Tim.

Building Committee & Permits: Building committee reported one building permit for Farl and Beth Greene.

Also reported resignation of Chris Miller and Mike Burke from Building Committee. One additional member (minimum) is needed, 2 would be even better. Volunteers will be solicited at annual meeting. If you are interested, please contact a board member!

Property Changes Reported: Dale McKinney 382 RIVER VIEW RD to Wayne and Shelley Ahern

**Please note boats & trailers will need to be removed from Association shed prior to Annual Meeting.

OLD BUSINESS:

Board approved order of 3 AED stations for installation on island. Tim will order and coordinate installation.

Key pads were installed on office and shed. Codes will be distributed on as needed basis and can be changed at the discretion of the board.

Discussion of gate at pond entrance. Kate made a motion to approve of gate installation at cost of approximately $300-$350. Second by Linda. All approved. Details of keys, gate lock time/day guidelines, etc to be determined.

After discussion of flags, Kate made motion to OK annual (1st regular meeting) assessment of flag and make purchases as necessary for US and state flags. Ron Reisner may have a flag to donate (depending on size requirements) Teri Denner will purchase.

No update on Alliant project or purchase of boat dock.

Rules on golf cart ages, etc to be distributed with annual mailing. AGAIN, respect your neighbors and teach your kids to do the same!

NEW BUSINESS

Annual meeting time change to be on the ballot for approval.

Two board positions are open, Kevin Thie and Gail Scheer. Gail will run for another term. We have no other nominees to date. If none are received we will take nominations from the floor. Please contact Cindy for nomination papers (319-560-7805)

Building maintenance…shrubs by door were removed motion by Linda and seconded to replace with modest plantings and rock from the island stockpile. Looking into furnace issue, bathroom, and further discussion of entrance door.

Teri Denner asked for permission to dig a hole and burn tree debris and bury. She also requested that we have a cleanup day for pond area. Tim proposed date of June 1 from 8-11. Linda Seconded, all in favor.

Becky Shaffer addressed the board for OK to have representatives from the Community Resource Center in Guttenberg to have a table set up at island entrance for purposes of distributing information on services provided by the Center. This will be the Friday of Memorial Day weekend.

Linda made motion to adjourn at 9:10 AM, seconded by Kate and motion carried.

Respectfully submitted,

Cindy Lynch. Esmann Treasurer

On behalf of Laurie Helling, Secretary

Board meeting called to order by President Josh Geistkemper at 8:05 AM.

Board members present were Josh Geistkemper, Tim Ahlers, Linda Lampe, Kevin Thie, and Bret Flickinger. Kate Hoffman and Gail Scheer were absent. Island residents present were Bill Allyn, Doc Rolfe, Earl Burkle, Tammy and Gary Youngblood, Doug Hintzman and Shauna Barton. Treasurer Cindy Lynch was also present and will take minutes for Secretary Laurie Helling who is absent. Motion by Josh and seconded by Tim to approve minutes of October 2023 meeting.

Treasurers report presented in the Form of check register from 11/1/23 to 4/18/24 and trial balance report from 4/18/24. Totals can be provided on demand. (will not post financials here.) CDs are due in July and September. These will be reviewed and Cindy and Josh will make a proposal for investment after assessments are settled. Thanks to Tim for making sure winter mail and bills were taken care of. Taxes were prepared and filed by Wagner Accounting with information provided by Treasurer. First half of land rental was received in March, 2024.

The building committee presented building permits and approvals for Youngblood property, Bill Allyn property and Mark Tarpy property. All members are reminded that the guidelines are on our website and should be adhered to with the final approval from the building committee now consisting of Doc Rolfe and Buc Lampe. Anyone interested in serving on the committee should contact Josh Geistkemper or Doc Rolfe. Also, no building permits shall be reviewed from October through April.

No property ownership changes reported since October, 2023. Members are requested to please remind Cindy Lynch of any changes to address for annual mailings. Annual mailings will go out around June 1, 2024. If you don’t receive by mid-June, please advise Cindy.

OLD BUSINESS

AEDs: Tim will check into getting prices for AEDs to be mounted in specified locations. CPR training was tabled until members costs are finalized and interest is gauged for 2024

Tree trimming was discussed and members are reminded that dead trees are responsibility of property owner. PLEASE REMOVE DEAD TREES AS NEEDED.

Esmann Island FLAG Denners will raise the new flag when we have better weather ☀

Association KEYS…After discussion, It was determined that there are too many keys floating around and numeric keypads would be a better solution. Bret made the motion to purchase two key pads, one for office and one for maintenance shed, Linda seconded and motion carried. Tom Lynch has been volunteered to order and install.

ALLIANT PROJECT:Josh reported that the job is ongoing and that the transformer boxes are currently being installed. The home installations will be coordinated with homeowners, electricians and the Alliant crew. They anticipate it will take all summer to complete and they should be done by fall. Members are reminded that the concrete can be painted but not the actual transformer boxes.

ROADS: Josh will be taking a look at roads for any maintenance required. We are on the 3rd year of reseal project. Since we were not happy with last job completed by B & K we will be looking for new contractors and will likely need to do roads in a quicker timeframe than the usual 7-8 years. This will be considered when making investments later this year.

COMMON GROUND: Josh is looking at options to have new boat short term parking/embarking dock for our north boat ramp.

Note: There is still plenty of loose rock at the pond area that members are welcome to take if needed.

FIREWORKS WILL BE FRIDAY, JULY 5, 2024. MORE TO FOLLOW

Linda made a motion to adjourn, seconded by Bret ADJOURNMENT at 9 am

Next meeting, Saturday, May 18 at 8 AM

Respectfully submitted by,

Cindy Lynch, Treasurer
Esmann Island Owners Association

Meeting called to order shortly after 8 am by President Josh Geistkemper.  Present were Vice President Tim Ahlers, Kate Hoffman, Linda Lampe and Kevin Theis.  Bret Flickinger participated by phone. Absent, Gail Scheer.   Cindy Lynch was responsible for minutes in absence of Secretary Laurie Helling.

Several island members were also present: Dale Hoffman, Tim Hoffman, Don Niosi, Ken Brandel, Wayne Jensen, Terry Denner, Shawna Barton, Doug Hinzman and Doc Rolfe.

Tim Ahlers motioned to accept and forego reading of minutes of August 19 board meeting, seconded by Kate Hoffman.  Motion passed, All in favor.

Treasurers report was presented by Treasurer and approved after some discussion on approvals, upcoming winter expenses and potential investment options.  Expenses were reviewed and approved with a motion by Tim A. and seconded by Linda L.  

CD Investment options were discussed and decisions will be deferred to early 2024 pending potential expenditures.

Tim has graciously agreed to be responsible for payment of any expenses that may be required over the winter.  He will occasionally check for mail, retain office keys, etc.

Committee Reports (continued below in New Business): Doc Rolfe Reported on behalf of the building committee. There are a few projects underway for the winter, Leiss, LeFevre and potentially, Youngblood and Keune DBA Advantage Development.   AS AGREED IN THE SPRING, THERE WILL BE NO BUILDING PERMITS FROM NOVEMBER, 2023 through MARCH, 2024.  Any exceptions should be taken up with Doc Rolfe and Josh Geistkemper.  

Property Changes: There are no property ownership changes reported.

Old Business:

Tim reported that the AEDs have been received and will be distributed to Mary and Mark Eulberg, Bonnie and Chris Morris and Tim Ahlers for the winter.  Further discussion needed on placement and access for next spring.  Persons interested in providing input are asked to contact Treasurer Cindy Lynch 319-560-7805.

In conjunction with the AEDs, CPR training is still planned for spring.  There will be more details provided to those who have already expressed interest. Please contact Cindy if you have not already done so.

Tree trimming on the roadway is on hold until Alliant project is complete.  Meanwhile, tree trimming on residential property or removal is owners responsibility.

Pickle ball court is not quite complete. More concrete is to be poured. Any additional expense will come from the Pond fund.   The rec committee also expects some pond dredging in the spring.

ISLAND MEMBERS ARE REMINDED TO PICK UP AFTER THEMSELVES AND TO RESPECT THE PROPERTY IN THE PARK/PAVILION AREA SPECIFICALLY.  ALL AREAS, OF COURSE!

New Business:

A new Esmann Island flag has been purchased.  Unfortunately,  the original flag, agreed and voted by island members was very washed out and faded looking.  After consulting with the designer, Christina Miller, new colors were selected and new flag purchased. Flag will be put up in the spring.   Terry and Teri Denner have responsibility for the flags and have keys if needed.

Josh has discussed boat dock options with Ryan Riechers, TWR Marine.  He has a used set up that Josh will look at by spring and bring a proposal to the board.

Members present all participated in discussion of golf carts and folks up in the park/pavilion area late at night or habitually driving recklessly on island.  A lively discussion ended with a motion by Kate Hoffman to look into options for regulating and enforcing rules (those in place as well as new proposals).

Suggestions made ranged from law enforcement presence, some kind of fine arrangement for those rule breakers, a gate to prevent cars/trucks in pond area, cameras in the area, etc.  All agreed it was, and is, an ongoing concern and no one wants to see anyone seriously hurt.  Consensus was that we must all be good neighbors and this should include respectful confrontation if necessary.  BE A GOOD NEIGHBOR. Linda Lampe seconded motion, all in favor.

Kate Hoffman made a motion, seconded by Linda Lampe to return to regular meeting schedule as outlined in our by-laws, 3rd Saturday of each month April through October. Motion passed with all in favor.   Efforts will be made to make meeting available online for board members who are unable to attend.  It is hoped that a regular schedule will encourage attendance of the membership.

Road Conditions Josh G./Cindy L. reported that Tom Lynch has said that after talking with Alliant/Michels crew there are 3 places that Black Hills Energy had opened on the road to access gas shutoff.  Tom is following up to make sure there is some resolution by Black Hills.  These areas are marked with orange paint.  Doc said there is another area on Timberlane that should be checked.  Tom will followup.

Beautification Committee:This was a stressful year for our common grounds.  First a flood then a drought.  Next spring will begin with earnest efforts to keep our island even more beautiful.  Suggestions or offers of help can be directed to Gail Scheer. Trash cans will be made available in the pavilion area to help with this.

Boat Storage: Don Niosi reported there were 7 boats for winter storage.  All but 2 are in the building.  Those should be placed by the end of October.   Anyone on the waiting list has been notified. There may be space for one more small boat.   Contact Don if you are interested.

Winter Misc.: Tim Ahlers has keys to the island office, the gate and maintenance shed. If access is needed over the winter, please contact him.

Financial Updates: Report is available by request to any island member.  Text Cindy 319-560-7805.  Cindy will work with Josh to craft a budget that may include reserve for future projects or investments as well as budgeted expenses/income for 2024.

MEETING ADJOURNED @ 9:05 AM

Respectfully submitted, Cindy Lynch, EIOA Treasurer

**Apologies for the delay. Two back to back cases of illness for me and Cindy.

Meeting called to order at 8:00 by President Josh Geistkemper. 

Members present: Josh Geistkemper, Tim Ahlers, Kevin Teiss, Linda Lampe, Gail Scherr.  Cindy Lynch also present. Members absent: Katie Hoffman and Bret Flickinger.  Laurie Helling also absent.

Residents present: Ken Brandel, Don Niosi, Terry Denner, Mike and LaVonne Burke, Bob Sims, Cindy and Chris Miller. 

Josh asked for motion to approve July minutes. Linda made motion to accept minutes from last meeting, Tim 2nd, all say aye, motion passed.

TREASURERS REPORT

Monthly invoices were presented. Josh asked for motion to approve bills. and approved motion by Tim and seconded by Kevin

Investments were reviewed and 1 CD is invested with Fidelity Bank at 4.74% , due in July 2024. A 2nd TCD is invested with Fidelity Bank and is due 8/23/23.
Josh made a motion to reinvest this CD for a 13 month period at 5%, seconded by Gail.  Cindy will work wih Fidelity to complete this transaction.

Discussion held regarding budget for next year and establishing an amount for reserve for expenditures like road maintenance, boat ramp or other items that may come up.  Josh will work with Cindy on the 2024 budget.

Discussion held regarding assessments still outstanding.  It was agreed that a more aggressive penalty be charged for non-payment.  This would have to be a by-law change and will be brought to the membership at the 2024 meeting.  A $100 charge was discussed and more discussion will needed to finalize. Tabled discussion for a future meeting.

Potential power outage

Brandon Bries, representative from Bries Homes presented information regarding power outage for purpose of moving a home to the Leiss property.  The original plan would have this done after the lines are buried, but since this project is behind schedule, the proposed date is October 4, 2023. The planned outage would be from the Leiss property (348 River View Road) and all homes to the north for a period of about 4-5 hours  Homeowners are now on notice to speak with a board member if they have concerns.   The road would also be blocked with cranes and various equipment. Every effort is being made to accommodate our residents.  PLEASE CONTACT A BOARD MEMBER WITH CONCERNS

Island resident Steve Von Hondorf requested via Treasurer, Cindy Lynch, to park 1-2 closed trailers on common ground for one week beginning September 29.  Request was granted.  They will be parked near maintenance shed out of the way.

No new building permits

No new property ownership changes

Boat Storage Committee: Don Niosi reports all trailer rental fees are paid for 2023.  Trailers will be out after September meeting and 2023-24 boat rental fees will be due.

OLD BUSINESS

AED Update Tim is working with manufacturer on ordering AEDs

CPR TRAINING An email will be sent to all those who showed interest in training.  We are working to set up schedule with hospital.  Trainers are available Monday-Friday, so we will have to make sure people can attend.  We may need those faithful island volunteers after all.

TREE TRIMMING

Roadway tree trimming is on hold until Alliant project is finished.  At that point, Alliant will access.

RESIDENTS ARE REMINDED THAT TREE REMOVAL IS THE RESPONSIBILITY OF THE LANDOWNER .  THE BOARD IS NOT RESPONSIBLE FOR DETERMINING RESPONSIBILITY BETWEEN HOMEOWNERS.  TALK TO YOUR NEIGHBORS.

Entrance FLAGS
Terry & Teri Denner are responsible for our flags and now have the keys to the poles.

METAL DETECTOR
We have found the metal detector and it is currently checked out to a resident.  It will be returned to Cindy Lynch who will be responsible for checking it out when members need it.  Contact her at 319-560-7805.  A text is best or leave a message.

NEW BUSINESS

Road—Josh G, Terry Denner,
Rec/Pond Committee—Kari Winders and Teri Denner
Beautification Committee—Gail Scheer
Common Ground/Storage—boat ramp, field rent, etc -Dale Hoffman, Don Niosi, Ken Brandel, Tom Nagel Winter Contacts —Tim, Doc (Kent) Rolfes Building—Doc (Kent) Rolfes, Chris Miller, Buc Lampe (1 more?)

Reminder: Labor Day Golf Cart Parade!! Sunday Sept 3. Please join in this annual Family Fun Event! Line up by the pond pavilion at 9:30. Parade starts at 10:00 and will travel around Esmann Island.

Please send comments, concerns on minutes for the next meeting (to be determined) agenda.

Josh G asked for motion to adjourn, Linda made motion, second by Tim. All in favor. Meeting adjourned at 8:45 am.

Respectfully Submitted by, Cindy Lynch (on behalf of Laurie Helling)

  

Island Tree trimming was discussed.  MEMBERS ARE REMINDED THAT TREE TRIMMING & Disposal ON YOUR ISLAND PROPERTY IS RESPONSIBILITY OF THE LANDOWNER.  

• Please trim or remove trees as needed, especially those branches/leaves hanging in roadways or blocking lines of sight.
• Property owners are responsible for resolving disputes with neighbors over responsibility. Talk to your neighbors.  
• After the line burying project is complete, Alliant will do an assessment of tree branches along the roadway. 
• Alliant would be responsible for only trees along the roads and not branches interfering with lines going from the pole to the house. Thank you!

CPR Training for those who expressed interest to Board Members.

• CPR training will be scheduled for weekdays in September, Monday-Friday 8-5 at Guttenberg Hospital.  Board Member Tim Ahlers will be responsible for this.
• The training is 4 hours in length and will likely be Friday afternoon and another weekday, Tuesday or Wednesday.    
• If there is enough interest we may have to get volunteers to train on a weekend.
• Cindy Lynch has the email info for those who expressed interest and will follow up with those folks. More details to come. 

Thank you for your interest!

Board Members:  Present were Tim Ahlers, Linda Lampe, Kate Hoffman,  Bret Flickinger, Kevin Thie, Gail Scherr.  Absent: Josh Geistkemper  Also present- Treasurer: Cindy Lynch  Absent: Secretary Laurie Helling     

Members present:   Yvonne and Mike Burke, Shawna Barton, Terry Denner, Doc Rolfe and Cindy Miller. 

Minutes:  Tim asked for motion to approve June Minutes. Kate Hoffman made a motion to approve the minutes of the last meeting.  2nd by Linda Lampe, all in favor. Motion passed.

Treasurer’s Report:

• Cindy Lynch gave a report of the expenses since June meeting.   She noted that although the board reviewed these invoices, they were not actually signed as approved by board president or VP. Tim will approve these.   Board members were given a copy of the check register showing income and expenses. 
• A CD was purchased in May.  It was @ 4.74% for 14 mos.  A review of income and expenses will be done in the fall to determine possible other long term investments. 
• Upcoming expenses for July include a renewal of surety bond through Nationwide insurance. Billing period 8/15/23 through 8/14/24. 
• Also noted that the Alliant monthly billing has decreased per month beginning in June. 
• Annual Dues have been coming in at a good rate.  
• Dues are considered past due after August 1…..Have you sent in your annual dues?
  • If you have questions or concerns, please contact Esmann Treasurer, Cindy Lynch.

Bills Submitted:  Just normal monthly Alliant auto-pay

Building Permits:  

• There have been no building requests.  It seems there has been some hold up on requests because of new FEMA requirements. So nothing new to report.
• Cindy also called attention to a mailing received from Health and Zoning Office of Clayton County regarding a Board of Adjustments meeting to be held July 18, 2023 at 6pm at the Clayton County office building. 
  • This meeting is to discuss a variance to remove and rebuild a cabin on an undersized lot requested by Jason & Lisa Lueken with Craig & Elaine Stockel, for property on Esmann Island at 422 River View Road. 
  • The building committee hasn’t had a request for building on this property, which would be normal as county approval must come first.  No action required until such time as the request is granted and plans are submitted  to building committee. As with all plans they must be compliance with island building variances. 
• This raised a question brought to Cindy Lynch regarding another property which sits on two separate lots with an assessment of $100 for undeveloped lot and $200 for developed lot. Member/owner was asking about a county variance to make it one lot.  In the past this may have been done but the board (and attendees with past knowledge) recalled that the county has “closed the door” on these types of requests. 

Property Changes:   No new submitted at this time.  REMINDER TO PROPERTY SELLERS: Please fill out the property owner change form you can find on the website. We need to keep our records up to date.

Committee Reports:    

POND/RECREATION COMMITTEE

• Terry Denner reported that lines have been painted on Pickleball court.
• Fencing has been ordered from Menards for 5ft high and 160 ft perimeter fencing materials at a total cost of $3095.79. 
• Kate Hoffmann made a motion to approve expense, seconded by Linda Lampe.  As with past projects, the recreation committee will pay 1/2 of this expense from the Rec Fund.

BOAT STORAGE

• Don Niosi reported that 7 trailers are stored, leaving room for 1 more.   These trailers can stay in storage until after September meeting. 
• Don also noted that some adjustments had to be made for H. Martens trailer but it was in fine order. 

OLD BUSINESS:

AEDs/CPR TRAINING

• Discussion of AEDs purchase and placement.  Tim reported that the hospital could get no special discount for us so Cindy Miller and Tim will put together an order direct to manufacturer.  
  • As far as placement…Kate H made a motion to place 3 AEDs as follows:
    • North boat ramp area
    • Chris and Bonnie Morris property
    • Rick and Mary Eulberg  property
    • Seconded by Linda Lampe. All in favor. Motion passed.
    • Over the winter the device from the boat ramp will be stored at Tim Ahlers residence. 
• Training for CPR will be discussed by Cindy Miller and Cindy Lynch. 
• A survey will be made ready to get input as to volunteers to train, those interested in wanting training,etc.  More to follow

TREE TRIMMING

• Kate made a motion to have letters sent to 3 companies for bid.  
  • Companies cited were Moser, John Keppler and LT Tree Trimming.
  • The bid will also require a timeframe for job to be complete.  
  • When bid is accepted property owners will be notified that trimmers will be on site and tree trimming appointments can be made.
  • Linda Lampe 2nd motion….All in favor. Motion passed.

NEW BUSINESS:

• Open Discussion held on various topics such speeding vehicles, golf cart drivers, minor accidents, long term boat(s) parking at north ramp. Best way to handle and/or consequences of continued irresponsibility or increasing consideration of others in the community.
• Following rules and guidelines is always an ongoing concern/discussion. They are there for a reason. Safety is certainly foremost and to continue having the island a great place for everyone.
• No action taken at this time. It was noted that any bylaw changes regarding would need approval by membership. 

Tim asked for motion to adjourn. Linda L made motion with 2^nd from Kate Hoffman. All approved. Meeting adjourned at  9:05 am

Respectfully submitted,

Cindy Lynch Treasurer

On behalf of Laurie Helling, Sect.

Board Members:  Present were Josh Geistkemper,  Linda Lampe, Kate Hoffman, Tim Ahlers, Bret Flickinger, Gail Scherr.  Absent: Kevin Thie Also present- Treasurer: Cindy Lynch  Secretary Laurie Helling     

First Order of Business: Election of Officers

• Tim Ahlers made motion to nominate Josh Geistkemper as President. Linda 2^nd. All in favor. So moved.
• Linda made motion to nominate Tim Ahlers as Vice President. Kate 2^nd . All in favor. So moved.
  • Make sure new members have binders and keys to office.

Minutes:  Motion for May Minutes to be approved. Motion made by Linda, 2^nd by Josh. Approved.

Treasurer’s Report:

•  Cindy will deposit all new dues/assessments
  • Josh and Tim will need to have new signatures designated at the bank.

Bills Submitted:

• Laurie –Bills for domain, web hosting, renewals, office paper misc.
  • Alliant (monthly auto-pay)
  • Josh G made motion to approve bills, 2^nd by Tim. All approved.

Building Permits:   No new submitted at this time

Property Changes:   None submitted at this time

Committee Reports:   Discussed at Annual Meeting

OLD BUSINESS:

• NORTH RAMP UPDATE:  Friedlein has dumped 2 truckloads of big rock/gravel into the hole that reopened at the end of the north ramp. Invoice forthcoming.

NEW BUSINESS:

• AEDs – continued discussion on ordering (Cindy Miller lead) the 3 AED’s with input from Tim Ahlers.
• Final locations and how to place AEDs still under discussion and to be determined.
• Would like to have them placed within properties that have security camera coverage.

Board Meetings: Discussion of frequency of meetings. Tabled today will discuss in July

Speeding of Vehicles:  Continued discussion on how to further more responsibility for speeding vehicles. Cars, trucks, postal, UPS, FEDEX, AMAZON, plus carts, side by sides, motorcycles, dirt bikes, mopeds and more. Low riding vehicles should have a flag for visibility, ie go karts, small motorbikes, atvs.   As this is a habitual and ongoing concern/complaint===Any and All ideas, suggestions always welcome.

Josh asked for motion to adjourn. Linda L made motion with 2^nd from Kate Hoffman. All approved. Meeting adjourned at 11:56am

Respectfully submitted,

Laurie Helling, Secretary

Call to Order:  The Annual Meeting was called to order at 10:01 a.m. by President Jane Ertl Root. Jane made note that the Annual Meeting notice was mailed two weeks prior to meeting.  

Board Roll Call:  Present were President Jane Ertl Root. Board Members:  Linda Lampe, Gail Scherr, Josh Geistkemper,  Tim Ahlers. Absent: Nikki Lynch, Kevin Thie   Also present- Treasurer: Cindy Lynch and Secretary Laurie Helling.    

Annual Meeting Minutes: Jane asked to forgo the reading of last year’s minutes. There were no requests or questions regarding minutes by members present, so therefore a motion was made by Josh Geistkemper to waive reading of minutes aloud. Tim A. 2^nd, all approved, so moved.

Treasurer’s Annual Report:

• Cash Flow and Balance Sheet presented by Jane Ertl.  Copy was included on Annual Meeting  Notice Mailing. Motion made by Jane to approve Treasurer’s Report. 2^nd by Tim Ahlers. All approved. So moved.

Committee Reports:

• Boat Storage: Don Niosi –The shed is now open (after conclusion of annual meeting) for summer trailer storage. Flat fee $30 for summer months. As always first come, first serve.   FALL/WINTER Storage:  Shed is full. No openings, but can be placed on (waiting list if interested)
• Road Report:  Nothing to report at this time. *Alliant will repair any damage caused by ongoing work.
• Pond Committee:  Kari Winders recognized and thanked all the members who volunteered their time, talents and materials at the pond this past year.
  • Ongoing work to the Basketball court  (Basketball & Pickleball)
  • Charlie Goldsmith has volunteered to paint the lines
  • Terry Denner has been pricing out chain link fencing around the court. More to come.
  • Plans for 2023- continue improving the court, pond maintenance, have a donation of a 4 hr of excavation services to be used.
  • MEMORIAL WALL will be placed inside the pavilion this summer. Donations/Memorials need to be sent to Kari Winders asap.
  • Huge THANK YOU to the Can Sorting/Redemption events. Cindy Lynch, Linda Lampe, for spreading the word and organizing sort days! Plan to participate this summer! Bring a friend.
    • A lot of funds are generated for the Pond Rec Fund which benefits all!
    • *Reminder: Can Collection Area  
      • Do Not Crush Cans—they don’t get accepted at redemption center
      • No Plastic –  No Glass  –   No Garbage   –  Nickel cans
      • Ken “Doc” Rolfes reminds everyone to use twist ties on bags, KNOTS are a no-no!
    • Huge Thank you again to Jeff & Stacey Zearley for their time and effort in hauling and redeeming!
  • PLEASE USE your Esmann Island Member hanging PLACARD or new small Vinyl decals for your cart windshield, ATV, UTV, or any vehicle parked by pond area, beach area, pavilion. Make sure your guests know and use it as well.  **If you are a new island member, contact Cindy Lynch or Kari Winders
  • Discussion about respecting spaces around the pond area, pavilion, playground.
    • 5 mph on the pond road
    • No carts in the pavilion
    • The cart path to the pond beach is not an offroad racetrack for mini bikes, motorcycles, carts, or side by sides.
• REMINDER— Keep in mind anyone can make a donation to the Pond Fund at any time!
  • Please remember to pick up behind you at beach/pond   Remind your guests as well.
  • Don’t overfish pond.  
  • Follow DNR rules for limits.  Better yet, catch and release small fish  

ESMANN LANDSCAPE & COMMON GROUNDS COMMITTEE: 

• Gail Scherr brought flyers to hand out about not burning huge amounts of smoldering leaves in your fire pits. Harmful to air quality and to people with respiratory problems.  Instead consider composting, using for mulch etc.
• “ADOPT A PLOT”   For the past few years we’ve been adding plants, perennial flowers along the back road. We’d LOVE to have individuals or families “adopt a plot” or two, to help maintain the plants, weed, etc. There are some wooden stakes in the ground starting at the back road past the bulletin board. 12 ft plots. Feel free to mark your name/lot number on a stake or 3 anytime!  We would sure appreciate it!  Just one more way to help keep the beauty on our island.
• BUILDING COMMITTEE:  Current members, Chris Miller, Ken Doc Rolfes, Mike Burke
  • Brought to attention a new state & county ordinance that has gone into effect that no Secondary structure can be built over 600 sq feet unless it contains living space. This causes issues with undersized lots on island.
  • Discussion. Just be aware this ordinance is in effect and permits are being denied at county level (Pattu Ruff), depending on plans.

ELECTION of Board Members:

2 Open Board positions, 2  3-year positions. Nikki Lynch and Jane Ertl Root’s terms have expired and are not seeking election. We thank both of them so very much for their committed service to the Board the last several years.

Nominees for the two 3 yr positions  

• Bret Flickinger– family been associated with the island for several generations. New members and wants to meet new people and participate in the process that makes Esmann a unique place!
• Kate Hoffman:  Been coming to the island many years and have a place on the north end. Looking forward to taking a turn on the board.
• Ballots were collected and counted by members, Cindy Lynch Tim Ahlers. ***AMENDMENT: Both Bret & Kate were elected to the board

OLD BUSINESS:

ALLIANT PROJECT—On going process.

• They are working down Riverview currently. There will be a transformer box located roughly every 500 ft. 
• Still on track to finish sometime in September.
• A couple of members voiced concern about Alliant not sharing the info for water/sewer/septic lines to the crew digging trenches. Please be aware of your locations.
• They will be removing equipment from sand pit area for the first two weekends of July for festivities.
• Member asked if the concrete culverts will remain on backroad. Yes.  But any of the concrete can be painted, planted around etc. It was mentioned maybe having high school art students paint murals.
• MediaCom has decided to do their own project rather than dovetail with Alliant.

SAFETY POINTS

• Jane asked to have the Island Safety Rules posted prominently on our Esmann website.
• ALL VEHICAL DRIVERS: PLEASE abide by the 15 MPH Speed Limit & 5 mph Pond Area This is for ALL VEHICLES, golf carts, 4 X 4’s, ATV’s, mopeds, motor bikes, mini bikes!  If you have guests, please inform them of the island road rules.
• As an Island Association we have rules & the responsibility to ensure the safety of our members, our neighbors, and our guests.
  • Golf Carts– 12+ is “recommended age”. Golf carts and other recreational vehicles mentioned above are member’s responsibility in case of accident. Make sure your insurance has the right coverage for safety on the roads with golf carts and other recreational vehicles.
  • Please place your Lot Number on your cart (sticker-decal) so it is visible.

Esmann Flagpole Project:

• Congratulations again to Christine Miller, the winning designer of the new Esmann Flag. It was presented to Christine and will be hung on the poles entering island.
• Josh G made a motion for the Board to purchase new American Flags every year or two years and retire old.  Tim Ahlers 2^nd motion. All In favor, motion passed.  Dispose of old flags to the local American Legion.

Fireworks:  Huge thank you for Josh Geistkemper and Terry Denner families for spearheading fireworks donations, purchasing, and helping put on a great show for Esmann Members! You can still donate anytime @$4000 to purchase (Contact Josh for Venmo) Any leftover funds will be put toward 2024 show.

• With dry conditions on island,  please shoot fireworks IN the Sandpit! 
• REMINDER: Members, please remind your families & guests that personal fireworks are your responsibility and to please pick up all the paper, leftovers, etc. the next day. 
• Be mindful & respectful of your neighbors (and dogs) and be finished shooting them off by 11:00 pm at night.

NEW BUSINESS:

• Introduction of New Members to the Island
• AED DISCUSSION: 
  • Member Cindy Miller had approached board and requested the AED (automated external defibrillator) be added back on the agenda this year.
  • Cindy Miller led the discussion with her information on AED’s and how they can greatly benefit someone in cardiac distress.
  • They are simple to use, clear directions. The State of Iowa is a Good Samaritan State meaning you can give assistance in an emergency situation with implied consent and doing the best to your ability and in good faith, not liable if unselfishly helping others.
  • Discussion of pricing:  approx. $1600 per unit  Unit life: 7 yrs (would be stored inside winter) where should they be located for best benefit to all?
  • Jeff Brown, 446 Riverview Road, is a trained EMT, and can provide CPR and AED training.
  • Tim Ahlers,Board member and Guttenberg Hospital Admin can also assist with ordering/training
  • Helen Schwietert made motion from floor to purchase the AED’s for island (number TBD) Roberta “Tuff” Schmerbach 2^nd,  All in favor. Motion passed.
  • Discussion on special assessment, or how the AEDs funding should happen.
  • Helen Schwietert made motion from floor to have discussion ended and to have membership vote. Chris Miller 2^nd all in favor.
  • Motion made by Terry Denner to have board fully fund the purchase of 3 AED’s  Cindy Miller 2^nd.  Show of hands vote.  Counted by Ken Root. Ayes have it. Motion passed.
  • Board will purchase 3 AEDs. Order will take place with Cindy Miller and input from Tim Ahlers. 100 day backorder. Will need to finalize locations for 3 units. South End (near Eulbergs), middle location (near Assoc building) and north end (near North Ramp)

EVENTS CALENDAR:  Please read through the Monthly Events calendar email from Cindy Miller, as there may be changes!

• July 8^th 2023 Fireworks (for Esmann members and invited guests of Esmann members will be held at Sand Pit Saturday, Dusk (approx. 9:45)
• VICEBOX band (and pre-band) will be playing at Kari & Dennis Winders Garage-Mahal starting at 8pm until fireworks. Break. They will resume music at conclusion of fireworks until midnight.
• Labor Day Festivities are on. Golf Cart parade will be held. More details to follow in August meeting.

• The Board wishes to thank all members who have volunteered their ideas, suggestions, time & materials! With member volunteer cooperation, we again have been able to keep our association dues in line, and are able to continue improving and enjoying our thriving community!

• Jane Ertl Root asked for motion to adjourn. Motion from the floor-Kate Hoffman 2^nd by Chris Miller All approved. Meeting adjourned at 11:24 am *Board adjourned to office for meeting of new members
• AMENDMENT: New President: Josh Geistkemper, Vice Pres: Tim Ahlers

Thank you very much for your participation and input in our Annual Meeting! Have an ENJOYABLE & SAFE Summer!

Respectfully submitted,

Laurie Helling, Secretary/Social Media

Call to Order:   Meeting was called to order at 8:02 am by President Jane Root.  

Board Members:  Present were President Jane Ertl Root. Board Members: Linda Lampe, Nikki Lynch, Tim Ahlers on phone.   Absent: Josh Geistkemper, Kevin Thie, Gail Scherr

Also present- Treasurer: Cindy Lynch  Secretary Laurie Helling  (on phone)  

Members Present:   Ken Brandel, Ken Root, Ken “Doc” Rolfe, Terry & Teri Denner, Buc Lampe, Doug Hintzman, and  other members

Minutes:  Jane asked if there were any questions on the October 2022 minutes.  No April Meeting due to spring flooding.

Jane asked for motion to forgo reading of minutes and approve. Nikki made the motion, with Linda L. 2^nd the motion. Motion approved.

Treasurer’s Report:

• Summary of 2022 Expenses presented by Cindy Lynch
  • Bi-County
  • Alliant
  • Legal
  • Insurance
  • Tax Prep
  • Common Grounds upkeep
  • Taxes
  • Road/Snow Removal
  • Misc Office Supplies
• Income
  • Interest from CDs/Bank accounts
  • Annual Dues
  • Farm Field Lease

Bills Submitted:

• Bi-County Sanitation
  • Wagner Tax Prep
  • Alliant (monthly auto-pay)
  • Linda L made motion to approve bills, 2^nd by Nikki. All approved.

Other Finances: 

• Discussion held regarding CDs coming due. Cash will be moved to checking account to cover until annual dues, and move other funds to a new CD (possibly 9 mo) Jane will compare best rates.
• Doug Hintzman had some good suggestions for ladder type CD program.
• Jane asked for motion to move CD funds to checking and new CDs. Tim Ahlers made the motion, with Nikki 2^nd. All approved. Motion passed. 
• Jane asked for motion to approve and donate $500 to the Guttenberg Fire Dept. Nikki L made motion, Linda L 2^nd, all in favor. Motion passed.
• Cindy Lynch, Treasurer, mentioned the QuickBooks version we are using is getting outdated, and doesn’t format well with our Tax preparer system. Member, Doug Hintzman, had some good information regarding the new QuickBooks. We can still use the program for annual invoices for now. Discussion of upgrading will be taken offline for now.

Building Permits:

• Sandy Leiss (signed off on permit)
• Steve Von Handorf  (signed off on permit)
• Earl Burkle-submitted plan, Corp permit submitted, Building committee member will need to check specs, and sign off.

• Board Members agree no Building Permits will be approved during the months of November through March)
• Most building committee & Board members are not present during winter and early spring months and with spring road embargo, no heavy equipment can use roads anyway.

Amend and Update Building Permit form on website to include the member Name, Address, Phone numbers and email.   

Building Committee: 

• Need Volunteers.  Phil (Buc) Lampe will be joining committee.
• Could use 1 or 2 more people to help with building permits, compliance to Assoc by-laws & regulations, pre-build sign off, post build sign off.
• Review & Update forms on the Esmann website. Amend form to include email address field.

Property Changes:   

• 358 2^nd Ave to Earl Burkle (Demo of existing cottage) Road Deposit needed
• 419 Riverview Deed to Jane Ertl Root
• 418 Riverview Deed to Julie Ertl Jensen

 Committee Reports:

• Boat Storage:  Nothing to report but someone did need to remove boat.  Ken Brandel has key.
  • NOTE:  Need boats and trailers out of building prior to annual meeting.
• The Little Library: Cindy Lynch—Full of books–  Take and Share — Corner of 2^nd Ave & Riverview
• Pond Committee:  CALLING Volunteers to help spruce up around the pond  area/beach when water drops.
  • Looking for Volunteers to help paint the lines on the basketball court.
  • Discussion on how to best prepare surface for paint and maximum durability.
  • Discussion on temporary fence around the pickle-ball court. Maybe even mesh for now.
• Landscaping Committee: Need new volunteers to step in to help maintain flowers on common grounds, along back road. Etc.  If you have a green thumb, please join in!
• Road Committee—   
• Speed Bumps?
  • Nikki’s research indicates there will be damage to our roads with placement of speed bumps, even temporary ones. Possibly vote on consensus at annual meeting.
  • Discussion on speeding vehicles, even service vehicles like FedEx and UPS.
  • Speed Displays?  Cameras?
  • Thanks to EVERYONE who has helped during and after the flood to clean debris off the back and river roads, and the road to the pond area!  Much appreciated!

*Reminder: Can Collection Area has moved to East Side of Association Shed.

• Do Not Crush Cans—they don’t get accepted at redemption center
  • No Plastic –  No Glass  –   No Garbage
  • Nickel cans Only
  • Use ONLY Clear plastic bags provided—NO BLACK GARBAGE BAGS or GROCERY BAGS
  • Huge thanks to the Volunteers that are stepping up to help sort and clean the cans prior to taking to redemption center!  We all benefit from the resources that these funds help pay for! PLEASE take a turn to help!    

 OLD BUSINESS:

•  Speed Bumps (see above in Road Report)
•  Jane had call from Alliant and they will have a gravel pile and some machinery left parked by pond temporarily.
  • Most likely will be September before underground project is finished.
  • If you haven’t gotten an electrician yet, you need to get one signed up!

Dustin Mohs | Manager Customer Operations
alliantenergy.com I dustinmohs@alliantenergy.com
ALLIANT ENERGY Office: (563) 382-1623 | Cell: (563) 260-8112

• Jane reminded everyone we have a “no solicitation” regulation, so we shouldn’t be seeing business signs in member’s yards or lot advertising businesses.  If a contractor is actively doing work on island it’s okay to have their signage up temporarily.
• AED’s are not going to be pursued at this time.

NEW BUSINESS:

• ANNUAL Meeting:  NOMINATIONS FOR BOARD MEMBERS
• 2 OPEN SEATS 3 yr terms
• Please consider taking a turn on the Association Board!  Fresh input, new talents are certainly welcomed and it’s a great way to meet lots of people on the island.
• Anyone wanting to be considered needs to pick up a nomination form and fill it out. Contact a Board Member, Treasurer, or Sect.
• Annual Meeting Agenda Item—Underage drivers in golf carts, go carts, mopeds, mini bikes. Accountability & Responsibility. Jane will confer with Abel Island and their road rules document for updating.
• We heard some really positive feedback from Patti Ruff, from Clayton County,  of how Esmann Island really had our act together during the flooding and she was so impressed!  Esmann Island Rocks!
• Water Well Safety and Septic Systems:  Again, for water testing please contact Patti Ruff, Clayton County $5 to test.  With the close proximity of so many wells, septics, and leach field, all members need to be diligent on the upkeep of systems.  If your septic is old, check on it. It only takes one septic failure to corrupt a water supply for you and others.  
• Linda Lampe requested permission to get new signage for 5 mph speed limit on pond road beginning at Pond Recreation area sign.

Jane asked for motion to adjourn. Linda L made motion with 2^nd from Nikki Lynch. All approved. Meeting adjourned at 8:58 am.

Next meeting EIOA Annual Board/ Member Meeting-  (Saturday, June 24^th) with Board Meeting to follow immediately. Mailing to go out in the next week-10 days.

Jane asked for motion to adjourn. Linda L made motion with 2^nd from Nikki Lynch. All approved. Meeting adjourned at 8:58 am.

Respectfully submitted,

Laurie Helling, Secretary

ATTENTION MEMBER/RESIDENTS: Hi Everyone: From Sarah Moser (Emergency Response Clayton County) Per Patti Ruff: IMPORTANT-If you plan on doing anything beyond hosing out the lowest level of your residence, first contact Patti Ruff (563-245-2451, (pruff@claytoncountyia.gov) **The information packet sent to her from the DNR with additional information is posted.

Emergency Management is also working on getting flood clean-up buckets should anyone be in need of those items.

http://esmannisland.com/wp-content/uploads/2023/05/Substantial-Damage-Information-Packet.pdf