Author: EIOA

Board Members:  Present were Josh Geistkemper,  Linda Lampe, Kate Hoffman, Tim Ahlers, Bret Flickinger, Gail Scherr.  Absent: Kevin Thie Also present- Treasurer: Cindy Lynch  Secretary Laurie Helling     

First Order of Business: Election of Officers

• Tim Ahlers made motion to nominate Josh Geistkemper as President. Linda 2^nd. All in favor. So moved.
• Linda made motion to nominate Tim Ahlers as Vice President. Kate 2^nd . All in favor. So moved.
  • Make sure new members have binders and keys to office.

Minutes:  Motion for May Minutes to be approved. Motion made by Linda, 2^nd by Josh. Approved.

Treasurer’s Report:

•  Cindy will deposit all new dues/assessments
  • Josh and Tim will need to have new signatures designated at the bank.

Bills Submitted:

• Laurie –Bills for domain, web hosting, renewals, office paper misc.
  • Alliant (monthly auto-pay)
  • Josh G made motion to approve bills, 2^nd by Tim. All approved.

Building Permits:   No new submitted at this time

Property Changes:   None submitted at this time

Committee Reports:   Discussed at Annual Meeting

OLD BUSINESS:

• NORTH RAMP UPDATE:  Friedlein has dumped 2 truckloads of big rock/gravel into the hole that reopened at the end of the north ramp. Invoice forthcoming.

NEW BUSINESS:

• AEDs – continued discussion on ordering (Cindy Miller lead) the 3 AED’s with input from Tim Ahlers.
• Final locations and how to place AEDs still under discussion and to be determined.
• Would like to have them placed within properties that have security camera coverage.

Board Meetings: Discussion of frequency of meetings. Tabled today will discuss in July

Speeding of Vehicles:  Continued discussion on how to further more responsibility for speeding vehicles. Cars, trucks, postal, UPS, FEDEX, AMAZON, plus carts, side by sides, motorcycles, dirt bikes, mopeds and more. Low riding vehicles should have a flag for visibility, ie go karts, small motorbikes, atvs.   As this is a habitual and ongoing concern/complaint===Any and All ideas, suggestions always welcome.

Josh asked for motion to adjourn. Linda L made motion with 2^nd from Kate Hoffman. All approved. Meeting adjourned at 11:56am

Respectfully submitted,

Laurie Helling, Secretary

Call to Order:  The Annual Meeting was called to order at 10:01 a.m. by President Jane Ertl Root. Jane made note that the Annual Meeting notice was mailed two weeks prior to meeting.  

Board Roll Call:  Present were President Jane Ertl Root. Board Members:  Linda Lampe, Gail Scherr, Josh Geistkemper,  Tim Ahlers. Absent: Nikki Lynch, Kevin Thie   Also present- Treasurer: Cindy Lynch and Secretary Laurie Helling.    

Annual Meeting Minutes: Jane asked to forgo the reading of last year’s minutes. There were no requests or questions regarding minutes by members present, so therefore a motion was made by Josh Geistkemper to waive reading of minutes aloud. Tim A. 2^nd, all approved, so moved.

Treasurer’s Annual Report:

• Cash Flow and Balance Sheet presented by Jane Ertl.  Copy was included on Annual Meeting  Notice Mailing. Motion made by Jane to approve Treasurer’s Report. 2^nd by Tim Ahlers. All approved. So moved.

Committee Reports:

• Boat Storage: Don Niosi –The shed is now open (after conclusion of annual meeting) for summer trailer storage. Flat fee $30 for summer months. As always first come, first serve.   FALL/WINTER Storage:  Shed is full. No openings, but can be placed on (waiting list if interested)
• Road Report:  Nothing to report at this time. *Alliant will repair any damage caused by ongoing work.
• Pond Committee:  Kari Winders recognized and thanked all the members who volunteered their time, talents and materials at the pond this past year.
  • Ongoing work to the Basketball court  (Basketball & Pickleball)
  • Charlie Goldsmith has volunteered to paint the lines
  • Terry Denner has been pricing out chain link fencing around the court. More to come.
  • Plans for 2023- continue improving the court, pond maintenance, have a donation of a 4 hr of excavation services to be used.
  • MEMORIAL WALL will be placed inside the pavilion this summer. Donations/Memorials need to be sent to Kari Winders asap.
  • Huge THANK YOU to the Can Sorting/Redemption events. Cindy Lynch, Linda Lampe, for spreading the word and organizing sort days! Plan to participate this summer! Bring a friend.
    • A lot of funds are generated for the Pond Rec Fund which benefits all!
    • *Reminder: Can Collection Area  
      • Do Not Crush Cans—they don’t get accepted at redemption center
      • No Plastic –  No Glass  –   No Garbage   –  Nickel cans
      • Ken “Doc” Rolfes reminds everyone to use twist ties on bags, KNOTS are a no-no!
    • Huge Thank you again to Jeff & Stacey Zearley for their time and effort in hauling and redeeming!
  • PLEASE USE your Esmann Island Member hanging PLACARD or new small Vinyl decals for your cart windshield, ATV, UTV, or any vehicle parked by pond area, beach area, pavilion. Make sure your guests know and use it as well.  **If you are a new island member, contact Cindy Lynch or Kari Winders
  • Discussion about respecting spaces around the pond area, pavilion, playground.
    • 5 mph on the pond road
    • No carts in the pavilion
    • The cart path to the pond beach is not an offroad racetrack for mini bikes, motorcycles, carts, or side by sides.
• REMINDER— Keep in mind anyone can make a donation to the Pond Fund at any time!
  • Please remember to pick up behind you at beach/pond   Remind your guests as well.
  • Don’t overfish pond.  
  • Follow DNR rules for limits.  Better yet, catch and release small fish  

ESMANN LANDSCAPE & COMMON GROUNDS COMMITTEE: 

• Gail Scherr brought flyers to hand out about not burning huge amounts of smoldering leaves in your fire pits. Harmful to air quality and to people with respiratory problems.  Instead consider composting, using for mulch etc.
• “ADOPT A PLOT”   For the past few years we’ve been adding plants, perennial flowers along the back road. We’d LOVE to have individuals or families “adopt a plot” or two, to help maintain the plants, weed, etc. There are some wooden stakes in the ground starting at the back road past the bulletin board. 12 ft plots. Feel free to mark your name/lot number on a stake or 3 anytime!  We would sure appreciate it!  Just one more way to help keep the beauty on our island.
• BUILDING COMMITTEE:  Current members, Chris Miller, Ken Doc Rolfes, Mike Burke
  • Brought to attention a new state & county ordinance that has gone into effect that no Secondary structure can be built over 600 sq feet unless it contains living space. This causes issues with undersized lots on island.
  • Discussion. Just be aware this ordinance is in effect and permits are being denied at county level (Pattu Ruff), depending on plans.

ELECTION of Board Members:

2 Open Board positions, 2  3-year positions. Nikki Lynch and Jane Ertl Root’s terms have expired and are not seeking election. We thank both of them so very much for their committed service to the Board the last several years.

Nominees for the two 3 yr positions  

• Bret Flickinger– family been associated with the island for several generations. New members and wants to meet new people and participate in the process that makes Esmann a unique place!
• Kate Hoffman:  Been coming to the island many years and have a place on the north end. Looking forward to taking a turn on the board.
• Ballots were collected and counted by members, Cindy Lynch Tim Ahlers. ***AMENDMENT: Both Bret & Kate were elected to the board

OLD BUSINESS:

ALLIANT PROJECT—On going process.

• They are working down Riverview currently. There will be a transformer box located roughly every 500 ft. 
• Still on track to finish sometime in September.
• A couple of members voiced concern about Alliant not sharing the info for water/sewer/septic lines to the crew digging trenches. Please be aware of your locations.
• They will be removing equipment from sand pit area for the first two weekends of July for festivities.
• Member asked if the concrete culverts will remain on backroad. Yes.  But any of the concrete can be painted, planted around etc. It was mentioned maybe having high school art students paint murals.
• MediaCom has decided to do their own project rather than dovetail with Alliant.

SAFETY POINTS

• Jane asked to have the Island Safety Rules posted prominently on our Esmann website.
• ALL VEHICAL DRIVERS: PLEASE abide by the 15 MPH Speed Limit & 5 mph Pond Area This is for ALL VEHICLES, golf carts, 4 X 4’s, ATV’s, mopeds, motor bikes, mini bikes!  If you have guests, please inform them of the island road rules.
• As an Island Association we have rules & the responsibility to ensure the safety of our members, our neighbors, and our guests.
  • Golf Carts– 12+ is “recommended age”. Golf carts and other recreational vehicles mentioned above are member’s responsibility in case of accident. Make sure your insurance has the right coverage for safety on the roads with golf carts and other recreational vehicles.
  • Please place your Lot Number on your cart (sticker-decal) so it is visible.

Esmann Flagpole Project:

• Congratulations again to Christine Miller, the winning designer of the new Esmann Flag. It was presented to Christine and will be hung on the poles entering island.
• Josh G made a motion for the Board to purchase new American Flags every year or two years and retire old.  Tim Ahlers 2^nd motion. All In favor, motion passed.  Dispose of old flags to the local American Legion.

Fireworks:  Huge thank you for Josh Geistkemper and Terry Denner families for spearheading fireworks donations, purchasing, and helping put on a great show for Esmann Members! You can still donate anytime @$4000 to purchase (Contact Josh for Venmo) Any leftover funds will be put toward 2024 show.

• With dry conditions on island,  please shoot fireworks IN the Sandpit! 
• REMINDER: Members, please remind your families & guests that personal fireworks are your responsibility and to please pick up all the paper, leftovers, etc. the next day. 
• Be mindful & respectful of your neighbors (and dogs) and be finished shooting them off by 11:00 pm at night.

NEW BUSINESS:

• Introduction of New Members to the Island
• AED DISCUSSION: 
  • Member Cindy Miller had approached board and requested the AED (automated external defibrillator) be added back on the agenda this year.
  • Cindy Miller led the discussion with her information on AED’s and how they can greatly benefit someone in cardiac distress.
  • They are simple to use, clear directions. The State of Iowa is a Good Samaritan State meaning you can give assistance in an emergency situation with implied consent and doing the best to your ability and in good faith, not liable if unselfishly helping others.
  • Discussion of pricing:  approx. $1600 per unit  Unit life: 7 yrs (would be stored inside winter) where should they be located for best benefit to all?
  • Jeff Brown, 446 Riverview Road, is a trained EMT, and can provide CPR and AED training.
  • Tim Ahlers,Board member and Guttenberg Hospital Admin can also assist with ordering/training
  • Helen Schwietert made motion from floor to purchase the AED’s for island (number TBD) Roberta “Tuff” Schmerbach 2^nd,  All in favor. Motion passed.
  • Discussion on special assessment, or how the AEDs funding should happen.
  • Helen Schwietert made motion from floor to have discussion ended and to have membership vote. Chris Miller 2^nd all in favor.
  • Motion made by Terry Denner to have board fully fund the purchase of 3 AED’s  Cindy Miller 2^nd.  Show of hands vote.  Counted by Ken Root. Ayes have it. Motion passed.
  • Board will purchase 3 AEDs. Order will take place with Cindy Miller and input from Tim Ahlers. 100 day backorder. Will need to finalize locations for 3 units. South End (near Eulbergs), middle location (near Assoc building) and north end (near North Ramp)

EVENTS CALENDAR:  Please read through the Monthly Events calendar email from Cindy Miller, as there may be changes!

• July 8^th 2023 Fireworks (for Esmann members and invited guests of Esmann members will be held at Sand Pit Saturday, Dusk (approx. 9:45)
• VICEBOX band (and pre-band) will be playing at Kari & Dennis Winders Garage-Mahal starting at 8pm until fireworks. Break. They will resume music at conclusion of fireworks until midnight.
• Labor Day Festivities are on. Golf Cart parade will be held. More details to follow in August meeting.

• The Board wishes to thank all members who have volunteered their ideas, suggestions, time & materials! With member volunteer cooperation, we again have been able to keep our association dues in line, and are able to continue improving and enjoying our thriving community!

• Jane Ertl Root asked for motion to adjourn. Motion from the floor-Kate Hoffman 2^nd by Chris Miller All approved. Meeting adjourned at 11:24 am *Board adjourned to office for meeting of new members
• AMENDMENT: New President: Josh Geistkemper, Vice Pres: Tim Ahlers

Thank you very much for your participation and input in our Annual Meeting! Have an ENJOYABLE & SAFE Summer!

Respectfully submitted,

Laurie Helling, Secretary/Social Media

Call to Order:   Meeting was called to order at 8:02 am by President Jane Root.  

Board Members:  Present were President Jane Ertl Root. Board Members: Linda Lampe, Nikki Lynch, Tim Ahlers on phone.   Absent: Josh Geistkemper, Kevin Thie, Gail Scherr

Also present- Treasurer: Cindy Lynch  Secretary Laurie Helling  (on phone)  

Members Present:   Ken Brandel, Ken Root, Ken “Doc” Rolfe, Terry & Teri Denner, Buc Lampe, Doug Hintzman, and  other members

Minutes:  Jane asked if there were any questions on the October 2022 minutes.  No April Meeting due to spring flooding.

Jane asked for motion to forgo reading of minutes and approve. Nikki made the motion, with Linda L. 2^nd the motion. Motion approved.

Treasurer’s Report:

• Summary of 2022 Expenses presented by Cindy Lynch
  • Bi-County
  • Alliant
  • Legal
  • Insurance
  • Tax Prep
  • Common Grounds upkeep
  • Taxes
  • Road/Snow Removal
  • Misc Office Supplies
• Income
  • Interest from CDs/Bank accounts
  • Annual Dues
  • Farm Field Lease

Bills Submitted:

• Bi-County Sanitation
  • Wagner Tax Prep
  • Alliant (monthly auto-pay)
  • Linda L made motion to approve bills, 2^nd by Nikki. All approved.

Other Finances: 

• Discussion held regarding CDs coming due. Cash will be moved to checking account to cover until annual dues, and move other funds to a new CD (possibly 9 mo) Jane will compare best rates.
• Doug Hintzman had some good suggestions for ladder type CD program.
• Jane asked for motion to move CD funds to checking and new CDs. Tim Ahlers made the motion, with Nikki 2^nd. All approved. Motion passed. 
• Jane asked for motion to approve and donate $500 to the Guttenberg Fire Dept. Nikki L made motion, Linda L 2^nd, all in favor. Motion passed.
• Cindy Lynch, Treasurer, mentioned the QuickBooks version we are using is getting outdated, and doesn’t format well with our Tax preparer system. Member, Doug Hintzman, had some good information regarding the new QuickBooks. We can still use the program for annual invoices for now. Discussion of upgrading will be taken offline for now.

Building Permits:

• Sandy Leiss (signed off on permit)
• Steve Von Handorf  (signed off on permit)
• Earl Burkle-submitted plan, Corp permit submitted, Building committee member will need to check specs, and sign off.

• Board Members agree no Building Permits will be approved during the months of November through March)
• Most building committee & Board members are not present during winter and early spring months and with spring road embargo, no heavy equipment can use roads anyway.

Amend and Update Building Permit form on website to include the member Name, Address, Phone numbers and email.   

Building Committee: 

• Need Volunteers.  Phil (Buc) Lampe will be joining committee.
• Could use 1 or 2 more people to help with building permits, compliance to Assoc by-laws & regulations, pre-build sign off, post build sign off.
• Review & Update forms on the Esmann website. Amend form to include email address field.

Property Changes:   

• 358 2^nd Ave to Earl Burkle (Demo of existing cottage) Road Deposit needed
• 419 Riverview Deed to Jane Ertl Root
• 418 Riverview Deed to Julie Ertl Jensen

 Committee Reports:

• Boat Storage:  Nothing to report but someone did need to remove boat.  Ken Brandel has key.
  • NOTE:  Need boats and trailers out of building prior to annual meeting.
• The Little Library: Cindy Lynch—Full of books–  Take and Share — Corner of 2^nd Ave & Riverview
• Pond Committee:  CALLING Volunteers to help spruce up around the pond  area/beach when water drops.
  • Looking for Volunteers to help paint the lines on the basketball court.
  • Discussion on how to best prepare surface for paint and maximum durability.
  • Discussion on temporary fence around the pickle-ball court. Maybe even mesh for now.
• Landscaping Committee: Need new volunteers to step in to help maintain flowers on common grounds, along back road. Etc.  If you have a green thumb, please join in!
• Road Committee—   
• Speed Bumps?
  • Nikki’s research indicates there will be damage to our roads with placement of speed bumps, even temporary ones. Possibly vote on consensus at annual meeting.
  • Discussion on speeding vehicles, even service vehicles like FedEx and UPS.
  • Speed Displays?  Cameras?
  • Thanks to EVERYONE who has helped during and after the flood to clean debris off the back and river roads, and the road to the pond area!  Much appreciated!

*Reminder: Can Collection Area has moved to East Side of Association Shed.

• Do Not Crush Cans—they don’t get accepted at redemption center
  • No Plastic –  No Glass  –   No Garbage
  • Nickel cans Only
  • Use ONLY Clear plastic bags provided—NO BLACK GARBAGE BAGS or GROCERY BAGS
  • Huge thanks to the Volunteers that are stepping up to help sort and clean the cans prior to taking to redemption center!  We all benefit from the resources that these funds help pay for! PLEASE take a turn to help!    

 OLD BUSINESS:

•  Speed Bumps (see above in Road Report)
•  Jane had call from Alliant and they will have a gravel pile and some machinery left parked by pond temporarily.
  • Most likely will be September before underground project is finished.
  • If you haven’t gotten an electrician yet, you need to get one signed up!

Dustin Mohs | Manager Customer Operations
alliantenergy.com I dustinmohs@alliantenergy.com
ALLIANT ENERGY Office: (563) 382-1623 | Cell: (563) 260-8112

• Jane reminded everyone we have a “no solicitation” regulation, so we shouldn’t be seeing business signs in member’s yards or lot advertising businesses.  If a contractor is actively doing work on island it’s okay to have their signage up temporarily.
• AED’s are not going to be pursued at this time.

NEW BUSINESS:

• ANNUAL Meeting:  NOMINATIONS FOR BOARD MEMBERS
• 2 OPEN SEATS 3 yr terms
• Please consider taking a turn on the Association Board!  Fresh input, new talents are certainly welcomed and it’s a great way to meet lots of people on the island.
• Anyone wanting to be considered needs to pick up a nomination form and fill it out. Contact a Board Member, Treasurer, or Sect.
• Annual Meeting Agenda Item—Underage drivers in golf carts, go carts, mopeds, mini bikes. Accountability & Responsibility. Jane will confer with Abel Island and their road rules document for updating.
• We heard some really positive feedback from Patti Ruff, from Clayton County,  of how Esmann Island really had our act together during the flooding and she was so impressed!  Esmann Island Rocks!
• Water Well Safety and Septic Systems:  Again, for water testing please contact Patti Ruff, Clayton County $5 to test.  With the close proximity of so many wells, septics, and leach field, all members need to be diligent on the upkeep of systems.  If your septic is old, check on it. It only takes one septic failure to corrupt a water supply for you and others.  
• Linda Lampe requested permission to get new signage for 5 mph speed limit on pond road beginning at Pond Recreation area sign.

Jane asked for motion to adjourn. Linda L made motion with 2^nd from Nikki Lynch. All approved. Meeting adjourned at 8:58 am.

Next meeting EIOA Annual Board/ Member Meeting-  (Saturday, June 24^th) with Board Meeting to follow immediately. Mailing to go out in the next week-10 days.

Jane asked for motion to adjourn. Linda L made motion with 2^nd from Nikki Lynch. All approved. Meeting adjourned at 8:58 am.

Respectfully submitted,

Laurie Helling, Secretary

ATTENTION MEMBER/RESIDENTS: Hi Everyone: From Sarah Moser (Emergency Response Clayton County) Per Patti Ruff: IMPORTANT-If you plan on doing anything beyond hosing out the lowest level of your residence, first contact Patti Ruff (563-245-2451, (pruff@claytoncountyia.gov) **The information packet sent to her from the DNR with additional information is posted.

Emergency Management is also working on getting flood clean-up buckets should anyone be in need of those items.

http://esmannisland.com/wp-content/uploads/2023/05/Substantial-Damage-Information-Packet.pdf

Well Esmann folks, it’s been an “interesting” Spring so far, but hopefully the worst is behind us as far as the river flooding. The river levels will continue to drop as will the groundwater, and we will have some cleanup ahead of us. But together we can help each other, get the common grounds back in shape soon, and enjoy our Summer months!

With that said, please be mindful of the septic systems, and if you think you must do any more substantial work other than hosing and cleaning your property.

REMINDER: Residents if your well head/casing was under flood waters do not drink, wash dishes, bathe etc, The only thing the water can be used for is to flush a toilet.

With that said, folks that have septic tanks and leach fields and/or secondary treatment units that are under water may start to experience their septic backing up into their homes. If they are still able to stay in their home despite the flooding, they will need to limit their water usage like flushing toilets, laundry, and showers to not overload their septic system. Even by taking these measures their system may still back up into their homes. Once the flood waters recede, their septic leach field will take time to go back to normal. If you have a secondary treatment unit like a cocoa filter or some other alternative system, you will need to contact a septic maintenance professional to come and inspect your system to make sure it is proper working condition.

If your well pipe was topped with flood waters, it will need to be chlorinated and flushed once the water goes down. At that time call my office or email me (Patti Ruff) and I will come and test the water to make sure it is safe for consumption.

If you have any questions, feel free to contact me anytime at 563.245.2451 or pruff@claytoncountyia.gov

Sincerely,

Patti Ruff

Env. Health & Zoning

Elkader, IA 52043

563.245.2451

Call to Order:   Meeting was called to order at 8:09 am by President Jane Root.  

Board Members:  Present were President Jane Ertl Root. Board Members:  Kevin Thie, Linda Lampe, Nikki Lynch, Gail Scherr  Absent: Josh Geistkemper, Tim Ahlers

Also present- Treasurer: Cindy Lynch  Secretary Laurie Helling    

Members Present:   Ken Brandel, Don Niosi, Ken Root,  Ken “Doc” Rolfe,  Larry & Marge Gaul

Minutes:  Jane asked for a motion to amend the August minutes to make a correction.

2^nd bullet point:  Allan Johnson confirmed pin location at 463 River Road mentioned in last board meeting minutes. Nikki L made a motion to amend the minutes and to forgo reading of minutes,  Linda L. 2^nd the motion. Motion approved, so moved.

Treasurer’s Report:

• Annual Taxes were paid to Clayton County  $2156
• Treasurer Cindy Lynch told board the checkbook was in good shape.
• Will need to sign off on some checks for winter bills that come due.
• Farm Lease 2^nd half payment was received.

Bills Submitted:

• Compensation for Secretary and Treasurer
• Meuser Lumber for misc Dock materials
• Office printer finally died. New printer was purchased for $316
• Hoffmann Lawn Services
• Expected Winter Bills:
  • Alliant
  • Bi-County
  • *Freidlein (snow removal)
  • Linda L made motion to approve bills, 2^nd by Nikki. All approved.

Building Permits:

Larry & Marge Gaul are enclosing and slightly enlarging their existing deck. (3 season room) No Corp or County Permit needed Building permit and road deposit info given

Property Changes:  2 properties changed hands:

K Root to Keune 338 RVR

J Ertl Root to Keune 340 RVR

Committee Reports:

• Boat Storage: Don Niosi –Henry/Bud Marrtens dock trailer hadn’t moved and was waiting for several to be moved before November. No waiting list. Don was heading to FL to assess his hurricane damage so contact Ken Brandel if questions.
• Pond Committee: Kari was going to check and make sure the Fire Dept flushed the access pipe.
• NOTE—LMS Marine Boat will have a small dredge operation project. Permission to use parking in North Ramp until completed.
• Road Committee— See Old Business

 *Reminder: Can Collection Area has moved to East Side of Association Shed.

• Do Not Crush Cans—they don’t get accepted at redemption center
  • No Plastic –  No Glass  –   No Garbage
  • Nickel cans Only
  • Use ONLY Clear plastic bags provided—NO BLACK GARBAGE BAGS or GROCERY BAGS

• Huge thanks to the Volunteers that are stepping up to help sort and clean the cans prior to taking to redemption center!  We all benefit from the resources that these funds help pay for! PLEASE take a turn to help!    

 OLD BUSINESS:

• AED—Stands for Automated External Defibrillator. This was an agenda item brought up a few years ago by Cindy Miller. There was discussion about placing 1 or possibly 2 AEDs on the island for emergency use in case of heart attack, drowning, etc.
  • Cindy Lynch thought with the response time to get to the island by emergency teams, this topic should be revisited in the near future.  
  • The Board agreed it was worth taking another look at AEDs on the island.
  • Talk to Tim Ahlers, and/or possibly the Red Cross for CPR and AED training in the spring for any interested members.
  • Nikki L made a motion to revisit the AEDs in the first spring meeting. Linda L 2^nd the motion. All in favor.
  • Speed bumps will also be revisited in the spring

ROAD UPDATE:

• Freidlein has a sweeper and will sweep the roads with the heaviest accumulation to the middle. He will be focusing on the main roads and intersections where gravel was deeply piled.
• The excess rock will be deposited near the pond pavilion area if needed for members use.         

ALLIANT UPDATE:   No new information since last meeting. Basically, due to the late start, we don’t see us installing any service lines to houses until spring of 23. This will allow us more time to work with the customers and their electricians.

ALLIANT ENERGY Dustin Mohs | Manager Customer Operations

Office: (563) 382-1623 | Cell: (563) 260-8112

alliantenergy.com I dustinmohs@alliantenergy.com

NEW BUSINESS:

• 2023 Proposed Budget presented by Jane.  With one of the CD’s maturing in April, we are still in strong financial state. Dues will remain the same for 2023.
• After discussion and a few questions, Jane asked for motion.
• Gail Scherr made a motion to approve the 2023 budget. 2^nd by Nikki Lynch. All approved. Motion passed.
• Island Flag update. Winning design by Christine Miller. We will ask for pdf  for printing in the spring.
• Flagpole-discussion about having a few members in charge of the flags (half staff) etc.
• Other Discussion:
  • Linda L expressed a strong interest to place a vote on the June 2023 ballot regarding drivers that are much too young on golf carts, other carts and the sudden increase of motorcycles, dirt bikes, mopeds on the island roads. Possible consequences or fines?
  • Tabled until first spring meeting.
  • Discussed need to update the Building Permit form to include the member Name, Address, Phone numbers and email.  Secretary Laurie Helling will update and place on the website.

Jane asked for motion to adjourn. Linda L made motion with 2^nd from Kevin Thie. All approved. Meeting adjourned at 9:19 am.

Notice of next Board Meeting in spring will be posted after February.

Respectfully submitted,

Laurie Helling, Secretary

From Dustin Mohs (Manager Customer Operations) communication to Jane Root

I apologize that I didn’t get back to you last week. I forwarded your email to our internal group that’s working on this project to help provide you some talking points and I didn’t receive anything back. We did have a meeting on Monday and we are waiting on one permit and then we should be ready to start with the mainline. Once we have that permit, I’ll reach out to you to work on a good start date and location and answer any other questions you may have.

Due to the late start, I don’t see us installing any service lines to houses until spring of 23. This will allow us more time to work with the customers and their electricians.

Have a great weekend!

Dustin Mohs | Manager Customer Operations

ALLIANT ENERGY

904 C. Miller Dr, Decorah, Ia 52101

Office: (563) 382-1623 | Cell: (563) 260-8112

alliantenergy.com I dustinmohs@alliantenergy.com

Call to Order:   Meeting was called to order at 8:00am. by President Jane Root.  

Board Members:  Present were President Jane Ertl Root. Board Members:  Josh Geistkemper, Tim Ahlers. Kevin Thie, Linda Lampe, Nikki Lynch    Absent: Gail Scherr  

Also present- Treasurer: Cindy Lynch  Absent: Secretary Laurie Helling    

Members Present: Helen Schwietert, Ken Brandel, Mike and Lavonne Burke, Tom Lynch, Bob Sims, Terry Denner, Ken “Doc” Rolfe, and Roger Lake.

Minutes:  A motion was made by Josh Geistkemper to forgo reading of minutes,  Linda L. 2^nd the motion. Motion approved, so moved.

Treasurer’s Report:

• Lawyer payment: Jane had the lawyer finalize the claim to keep our Restrictive Use Covenant the same. This should be renewed every 10 years. Bill was $232
• Annual donation to the fire department for $500  Josh G. made motion to approve donation by Board. 2^nd  by Nikki L. Motion passed.
• Property taxes $1078.00 which we pay annually and will continue to do so.
• Outstanding Dues Assesments:  Cindy L. stated there is $1800.00 in past dues, statements will be sent to those members! Please submit as soon as possible.

Bills Submitted:

• Alliant has gone up after the mid-year review from $92 to $152.
  • Hoffman- no complaints and Dale has done a great job and also has been sweeping the rock off the back road
  • Bi-county Sanitation, this is the biggest expense for the island so board wants to review this.
    • A discussion was had regarding the placement of a dumpster, but much concern of that being abused.
    • Cindy brought up Hawkeye but you must buy the bags. Linda will look into the cost of Kluesner Sanitation.
• Insurance bill has increased slightly
  Signage was provided by Lampe’s down at the boat dock
  Dock repair: small amount to Buck Lampe and Tom Nagel to pay for parts for improving the dock.Thank you to all that helped make the dock more user friendly and safe
• A library box will be provided due to Cindy donating her treasurer payments. Thank you, Cindy

Tim A. made a motion to approve the bills and Treasurer’s Report. 2^nd by Kevin T. All in favor. Motion passed.

Building Permits: Roger Lake at 402 Riverview Rd turned in a road deposit and plans for a garage with living quarters above. This was turned over to the committee for approval.

Property Changes: 3 properties changed hands:

Morgan to Carlson & Kapinski 437 RVR
Duggan to Lake 402 RVR
Huber to Winders 408 RVR

Committee Reports:

• Boat Storage: Don Niosi —
• Landscaping/Beautification Committee:  Reminder:  Please consider “ADOPTING A GARDEN”, section or area of common ground.  If you are interested, please contact Gail Scherr!  
• Road Committee—See Old Business

Pond Committee:  Dredging company has taken a look at the pond depths/condition. No definite findings to report yet.

*Reminder: Can Collection Area has moved to East Side of Association Shed.

• Do Not Crush Cans—they don’t get accepted at redemption center
  • No Plastic –  No Glass  –   No Garbage
  • Nickel cans Only
  • Use ONLY Clear plastic bags provided—NO BLACK GARBAGE BAGS or GROCERY BAGS
  • Huge thanks to the Volunteers that are stepping up to help sort and clean the cans prior to taking to redemption center!  We all benefit from the resources that these funds help pay for! PLEASE take a turn to help!    

EVENTS CALENDAR:  Reminder: Labor Day Golf Cart Parade. Line up 945 Pond Pavilion and parade start @ 1015

OLD BUSINESS:

• Member Tom Lynch spoke with Friedlien who purchased a sweeper and he is willing to sweep all of the roads and place the extra rock in a common location for all to use for landscaping or any other projects for no more than $2000.00.
• Josh mentioned that he spoke with Kluesner Blacktop,  who stated he would only recommend doing the corners. Josh to get a price for that.
• Due to the amount of people unhappy with the roads and fall on the horizon, Tim A. made a motion to continue to check pricing but have roads swept for no more than $2000 as something needs done. Second by Nikki L. Motion passed.
• Farm Lease discussion was had and all other options have been reviewed in the past so keeping as is.
• Alliant Energy project (see below)
• Dumping of concrete spoils: There was an incident where concrete was dumped after a job by the sand across from Winders. This causes major issues. Josh to contact American Concrete from Manchester.  Doc suggested moving the spoils to the dock ramp to fill in. Also, discussed adding that the homeowner is responsible for enforcing no dumping on island land and adding to the building permit.
• Yard waste: Do we need a specific place to dump our yard waste?  Preferably up by the common garden area but please make sure no garbage is included.
• Bob Sims asked about speed bumps. Nikki has done research and more discussion on the type and placement will be had once the issue with the road is resolved.

ALLIANT UPDATE:   *AMENDMENT to Minutes

8/26/22 From Dustin Mohs (Manager Customer Operations) communication to Jane Root

I apologize that I didn’t get back to you last week. I forwarded your email to our internal group that’s working on this project to help provide you some talking points and I didn’t receive anything back. We did have a meeting on Monday and we are waiting on one permit and then we should be ready to start with the mainline. Once we have that permit, I’ll reach out to you to work on a good start date and location and answer any other questions you may have.

Due to the late start, I don’t see us installing any service lines to houses until spring of 23. This will allow us more time to work with the customers and their electricians.

Have a great weekend!

Dustin Mohs | Manager Customer Operations

ALLIANT ENERGY904 C. Miller Dr, Decorah, Ia 52101

Office: (563) 382-1623 | Cell: (563) 260-8112

alliantenergy.com I dustinmohs@alliantenergy.com

NEW BUSINESS:

• Who is eligible to run for the board?  Per the by-laws it states that a homeowner can have a proxy that pays the dues for them, run for the board. More clarification to come.
• What defines an improved lot? Should we be charging more for some of these larger buildings on lots. More discussion to follow.
• Contractors: All contractors should be instructed to use the back road. Example: a large boat dock being driven down the main road. This causes more wear and tear on the road. Members—Remind any of your contractors and  be sure you always encourage to use the back service road.
• Nuisance issue(s):  There will be a Board drive around and nuisance letters will be sent where needed.
• Linda mentioned that Allen Johnson, 466 RVR, has confirmed pin location at 463 River Road
• Josh is looking into pricing for a new island dock down at the ramp. More research will continue but accepting donations was mentioned and will be discussed at a later date as more details come to light.
• Please use Can Shed bags for your recyclable cans and not garbage bags. Also, please try your best to separate the non-refundable from refundable. The donations of cans are appreciated but remember that someone has to sort those. Please be respectful and keep all cigarette butts, garage, plastic, etc in the garage where they belong..

Motion made to adjourn the meeting by Jane Ertl. Josh made motion, 2^nd from Tim Ahlers. All approved. Meeting adjourned at 9:20 am.

Next Board Meeting will be Oct 1 8:00am

Respectfully submitted,

Nikki Lynch

On behalf of Laurie Helling, Secretary

First, our apologies for any confusion or misunderstanding to anyone expecting a formal Board Meeting last weekend.  It was proposed at the annual meeting in 2021 by the board to try and conduct island business with a couple less meetings (if possible.)  We are trying this out in 2022 and July was one of the months to not meet formally. *The By-Laws state we only need to have our one annual meeting, but historically, there was one meeting a month through the summer months.

The Board is committed to a high level of transparency and communication. If there are member concerns or needs, definitely bring it the board’s attention to be addressed. If there is not a meeting scheduled, in this day & age, we can quickly convene if necessary, (even through Zoom if necessary).

Agenda Items from June Meeting—Follow Up

• Josh received feedback from our independent road consultant, Kluesner Construction of Farley.
• The findings are:
  1. Our road is in great shape.
  2. In this heat, please drive vehicles on the shoulders to pack in loose rocks to the underlying tar.
  3. Brooming the road would be best to do in October. (if at all)
  • Doing so will be costly and may jeopardize the integrity of the road.
  • It is not recommended by Kluesner, but they will do so, if we request the service.
• A couple of nuisance letters will be issued for unkempt, overgrown properties.
• Remember to keep your low hanging tree branches & shrubs out of the roadway but cutting them back for open lines of sight.
• Jane is finalizing with our Island attorney a Verified Claim to keep our Restrictive Covenants updated.
• We’ve noticed more usage of the island vehicle placards and cart stickers. Great Job! Keep it up! If you are new and still need your placards/sticker, contact Cindy Lynch (Treasurer)
• The island dock was repaired (tube was leaking) and put in place and the handicap ramp/walkway put in place! Again huge thanks to Tom Nagel and Buc Lampe.
• Great volunteer effort by members to sort and clean the cans for redemption! Again, we are still seeing black trash bags and trash! No, No!  Only use the CLEAR plastic bags provided at the drop off site! (Can corral side of assoc bldg.)
• Our Board computer was in the shop for some service and updates. Hopefully some new updates & functionalities coming.

As always, please let Jane or Josh know if you need anything, have questions, or items that need to be addressed or addedd to the agenda at our next scheduled meeting, August 20^th, 8am.

Thank you to everyone for working together to make our island community a special place to be!