Board Minutes

ESMANN ISLAND MEMBERSHIP ASSOCIATION

ANNUAL MEMBERS MEETING

06-08-13 

Board Members Present:  This month meeting opened by Dave Wagner for business at 10:00 a.m. Board roll called: Dave Wagner, President, Mike Shaffer, Vice President; board members: Ken Brandel, Mary Eulberg, Don Noisi and Jim McGuire, with Donna Gilkes, treasurer and Dottie Reimer, secretary. 

Minutes:  Approval of 2012 minutes.  Motion was made not to read aloud and approve last year’s annual board meeting minutes.  Motion made 1^st by resident member, 2^nd by various association members.  Motion carried~~all approved.

Treasurer’s Report:   Reviewed treasurer’s report with revenues and expenses from June 1, 2012 to May 31^st, 2013, motion to approve treasurer’s report; 1^st resident member; 2^nd by various association members.  Motion carried ~~all approved. 

Reports of Committees:

Road Report:  

1. 1.      Dave asked membership for someone to come forward and volunteer to be the winter road commissioner.  This person would work with the Clayton Ridge school district for island road closings and post road close signs and barriers during high water alerts. 
2. 2.     We remind everyone when the barricades are up and the road closed sign is posted, please DO NOT take down these barricades or go around the road closed signs.  These are there to protect the road as well as your personal safety.  We also asked members to notify any building contractors hired, not to bring heavy equipment on the road to prevent road damage.
3. 3.     Ken Brandel stated roads are in good condition, and the problem areas have been repaired or in the process of being repaired.
4. 4.     Ken Brandel reported he is working with Abel Island, the Railroad Company and Clayton County to repair the railroad crossing at the entrance to the Island road.  He stated these tracks are slated to be repaired next year with 60% of the cost to the State, 20% to the Railroad and 20% to Clayton County.
5. 5.     Dave Wagner stated Esmann Island will seal coat the roads next year without raising association dues or borrowing any funds for this project.
6. 6.     Question was submitted by association member regarding the Corp of Engineers dredging project, and possible 2^nd road from Esmann Island.  Dave reported he has not heard from them since last fall.

Building Committee:  No building permits at this time

Dock Committee:  Dock will be put in as soon as water recedes.

Website:

• ·         Mike Shaffer invited anyone who has not registered on the website to do so to get island notification and updates.  The website is: www.esmannisland.com

Elections:

• ·         There are two open seats for the Esmann Island board:  Mike Shaffer and Jim McGuire.
• ·         Collection of ballots taken and counted.  Mike Shaffer and Jim McGuire have been re-elected to the board for the next three years.  Congratulations!

Old Business:

• ·         REMINDER:  When you have guests visiting for the summer, please talk to them regarding being respectful to other people’s property.  We have received notification of some vandalism already and if everyone does their part, we can avoid this in the future.
• ·         The board has received a complaint regarding animals running loose on the Island.  Again, the board is asking everyone to be respectful of other people’s property, and be sure you know where your pets are at all times.  Also, please pick up after your pet!
• ·         Dave noted there are comment/concern forms posted on the bulletin board for anyone to take, complete and return to any board member.  These comment/concerns will be addressed at the next board meeting.

New Business:

• ·         Guttenberg Fireworks is June 29th
• ·         Able Island Fly-In is August 31^st
• ·         Every year the positions for Treasurer and Secretary are available.  If anyone is interested in one of these positions, please submit resume to any board member.
• ·         Terry Lubbers has been working on getting a new sign at the entrance to Esmann Island. He and Mary Eulberg are still looking to find a rock big enough to put at the entrance to Esmann.  Mary said if anyone has a 5 ft by 6 ft rock, she would be willing to come and look at it.
• ·         The Esmann Island board would like to thank everyone for any help and assistance they provide this past year.
• ·         An association member wanted to thank the board for making the membership listing available for all members.
• ·         Member asked about the playground equipment for the island.  Dave reported he has not heard from the Schneider family regarding this project.
• ·         Dave also wanted to invite and remind everyone about our annual picnic which will start at noon today. 

Motion to adjourn made, 1^st by Shaffer, 2^nd by Niosi — Meeting adjourned 10:22 a.m.   

Respectfully submitted

Dottie Reimer

Secretary

Esmann Island

ESMANN ISLAND OWNER’S ASSOCIATION

BOARD MEETING

06-08-13

Board Members Present:  Dave Wagner called the regular meeting to order at 10:30 a.m. with Mike Shaffer, Jim Mc Guire, Ken Brandel, Don Niosi, and Mary Eulberg in attendance.  Dottie Reimer, secretary. Donna Gilkes, treasurer.

Election of Officers:  Motion made to elect Dave Wagner as president and Mike Shaffer as Vice President.  Dave and Mike accepted, motion approved.

Minutes:  Reviewed minutes from the May 18th, 2013 meeting.  Motion to approve minutes; 1^st by Eulberg; 2^nd by McGuire, motion approved. 

Treasures Report:   Reviewed treasurer’s report.  Motion to approve treasurer’s report, 1^st byMcGuire; 2^nd by Shaffer, motion approved. 

Bills:   Current bills presented and reviewed.  Motion to approve bills for payment, 1^st by Eulberg; 2^nd by McGuire, motion approved.

Building Permits:   No building permits at this time.  Mike Shaffer is going to look over our current building permit and present to board by next meeting.

Property Ownership Changes:  No change of ownership at this time.

Road Report:

Ken Brandel stated roads are in good condition, and the problem areas have been repaired or in the process of being repaired.

Property Owner’s Concerns or Comments: 

• Continued discussion from annual members meeting regarding animals running loose and being respectful to other people’s property.

Old Business:  

• NO SPRING CLEAN-UP THIS YEAR, THERE WILL BE A FALL CLEANUP, watch website and minutes.
• Motion lights will be installed on the shed outside of the association office.

New Business: 

• Remind everyone the road closed signs are posted for a reason, please do not cross when posted.

Next meeting is set for Saturday, July 20^th 2013 at 8:00 a.m..

Meeting adjourned 11:10 a.m. Motion to adjourn 1^st by Eulberg; 2^nd by Shaffer. Motion approved.

Respectfully submitted by:

Dottie Reimer,

Secretary

Esmann Island Owners’ Association

ESMANN ISLAND OWNER’S ASSOCIATION

BOARD MEETING

9-22-2012 

Board Members Present:  Dave Wagner called the regular meeting to order at 8:30 a.m. with Mike Shaffer, Mary Eulberg, Ken Brandel, Don Niosi in attendance, Dottie Reimer, secretary. Donna Gilkes, treasurer. 

Members Present:  Skip and Marcia Hall; Tom Lynch; Bob Gilkes, Wayne Jensen; Larry Brown; Jeff and Glenda Alderson. 

Minutes:  Reviewed minutes from the August 18^th, 2012 meeting.  Motion to approve minutes; 1^st by Shaffer; 2^nd by Eulberg, motion approved. 

Treasures Report:   Reviewed treasurer’s report.  Motion to approve treasurer’s report, 1^st byNiosi; 2^nd by Eulberg, motion approved.  Continue reading →

Esmann Island Owner’s Association

Board Meeting

8-18-12

Board Members Present:  Dave Wagner called the meeting to order at 8:30 a.m. with Mike Shaffer, Terry Lubbers, Jim McGuire, Ken Brandel, Don Niosi, and Donna Gilkes, treasurer. 

Members Present:  Bob Gilkes, Wayne Jensen 

Minutes:  Reviewed minutes from July 21st meeting.  Motion to approve by McGuire, second by Niosi, motion approved. 

Treasurer’s Report:  Reviewed treasurer’s report.  Motion to approve by Lubbers, second by Shaffer, motion approved 

Bills:  Current bills presented and reviewed.  Motion to approve for payment, first by McGuire, second by Lubbers, motion approved. 

Building Permits:  No permits were presented. 

Property Ownership Changes:  No known property owner changes 

Road Report:  Ken Brandel reported no changes in Roads. 

Property Owner Concerns or Comments:  Question was asked, “Are there any picnic areas?”  The north boat ramp and sand pit areas may be used.  Another concern was asked about brush placement.  Residents may use the Guttenberg dump site. 

Old Business

• Sign – We are still looking into a new sign.  Will have more details at the next meeting.
• Building Committee is looking for a member to help on the committee.
• Sand pit weed control – we will revisit next year. 

New Business:

• US Army Corps of Engineers are exploring possible pipeline routes to unload the sand from McMillan Island.  They will be here on August 24^th.  We will advise anyone wanting to attend the meeting of the time and place.
• Sand pit area – the board is looking into improving the area.
• Island picnic – the board is investigating a picnic on the annual meeting day.  If interested in helping please contact any board member.
• Secretary & Treasurer positions – No new candidates were received.  Motion by Niosi, second by Shaffer to reappoint the current members, motion carried. 

Next meeting scheduled for Saturday, September 22 at 8:30 a.m. 

Respectfully submitted,

 Dave Wagner, President

Esmann Island Owner’s Association

ESMANN ISLAND OWNER’S ASSOCIATION

BOARD MEETING

7-21-2012 

Board Members Present:  Dave Wagner called the regular meeting to order at 8:30 a.m. with Mike Shaffer, Terry Lubbers, Jim McGuire, Ken Brandel, Don Niosi in attendance, Dottie Reimer, secretary. Donna Gilkes, treasurer. 

Members Present:  Joel and Liz (Davis) Horthoorn; Rick and Kathy Davis; Bob Gilkes, Wayne Jensen; Ken Schmerbach; Dick Staab; Mert Duffy; Carol Buhman; Jeff Heising; Cletis Davis 

Minutes:  Reviewed minutes from the June 9, 2012 meeting.  Motion to approve minutes; 1^st by McGuire; 2^nd by Lubbers, motion approved.

Treasures Report:   Reviewed treasurer’s report.  Motion to approve treasurer’s report, 1^st byMcGuire; 2^nd by Lubbers, motion approved. 

Bills:   Current bills presented and reviewed.  Motion to approve for payment, 1^st by Schaffer; 2^nd by Lubbers, motion approved. 

Building Permits:   Two (2) submitted:  R.W. McDowell, Lot 27; Dan Vegter, Lot 444 

• Kathy Davis shared a slide presentation of their background and family and wanted to discuss the variance of their property on Timberlane.  Discussion held regarding set backs and all agreed the property owners will rebuild the stoop and steps to abide by the 15’ set back set by the association.  Motion to approve 1^st by Shaffer; 2^nd by Niosi, motion approved. 

Property Ownership Changes:  No known property owner changes 

Road Report:

• Ken Brandel has bill for road repairs and submitted to secretary to bill each homeowner their portion of repairs where damage was incurred during construction.
• Update of the railroad crossing at entrance to Island.  Ken Brandel and Wayne Jensen visited with the Clayton County supervisor.  It was agreed a temporary fix will be done within 3 weeks until they can permanently repair the railroad crossing.  They informed us the earliest they could do the permanent repair will be in the year 2014 -2015.
• Someone is spilling cooking oil on our streets; there are noticeable spots throughout Esmann Island.  It is asked that all residents PLEASE DO NOT pour any liquids on the streets. 

Old Business:  

• Walk way to the north boat ramp is completed.  Took the old hand rail off of the wooden dock and put it on the new metal dock.
• We received a quote for the Esmann Island sign.  Terry Lubbers will check with Terry Gaffney to see about a large boulder we could use for a sign and the cost to etch out the wording.
• REMINDER:  Please SLOW DOWN and keep our streets safe.
• The island received a response from the ad in the Guttenberg Press newspaper regarding the leasing of the 37 acres of farm land we have on the island.  The interested party wants to rent for $160.00 an acre with a 1 year contract renewable September 1^st.       Motion to approve 1^st by Niosi; 2^nd by McGuire, motion approved.  Continue reading →

ESMANN ISLAND OWNER’S ASSOCIATION

BOARD MEETING

6-09-2012 

Board Members Present:  Dave Wagner called the regular meeting to order at 10:45 a.m. with Mike Shaffer, Terry Lubbers, Jim McGuire, Ken Brandel, Don Niosi and Mary Eulberg in attendance, Dottie Reimer, secretary. Donna Gilkes, treasurer.

Members Present:  Bob Gilkes, Bobby Preston 

Election of Officers:  Motion by Jim McGuire to elect Dave Wagner to another term as President and Terry Lubbers motioned to elect Mike Shaffer to another term as Vice President.  Dave and Mike accepted, motion carried, all approved. 

Minutes:  Reviewed minutes from the May 19, 2012 meeting.  Motion to approve minutes; 1^st by McGuire; 2^nd by Lubbers, motion approved. 

Treasures Report:   Reviewed treasurer’s report.  Motion to approve treasurer’s report, 1^st byShaffer; 2^nd by Niosi, motion approved. 

Bills:   Current bills presented and reviewed.  Motion to approve for payment, 1^st by Niosi; 2^nd by Shaffer, motion approved. 

Building Permits:   None at this time. 

• Bob Gilkes came forward with a property which is in violation of the association’s setbacks.  Work has been halted and discussion held.  Motion made to send letter to homeowner giving them 30 days to correct violation, 1^st by Niosi; 2^nd by Lubbers. Motion carried, approved.
• Board agreed that any changes made to a structure from the original permit, must again be submitted for board approval. 

Property Ownership Changes:  Mirs to McKiney 

Road Report:

• Ken Brandel has bid for road repairs and as discussed in the members meeting, will bill each homeowner their portion of repairs where damage was incurred due to construction. 

Old Business:  

• Dave passed out a letter he received from Alan Heavens regarding the Articles of Incorporation for Esmann Island which was sent to him for review.  Discussion was held and board approved to get a second attorney for another opinion. 
• Discussion held on the Esmann Island sign. Terry Lubbers will check with Terry Gaffney to see if he has a large boulder we could use for a sign and cost to etch out the wording. Don Niosi is also working with Suzie Apel on another sign design and cost.
• Railroad Crossing:  Discussion held on what our next step should be in contacting someone to repair the railroad crossing at the entrance to the island.  Dave is going to send a letter to the County regarding our concern.
• Notice to all pet owners:  Please have all pets on a leash when outside and please pick up after your pets.
• Another reminder to please SLOW DOWN and keep our streets safe.
• Yard Waste can be taken to the old city dump, please do not dump on back road or any island property.
• An ad will be placed in the Guttenberg Press newspaper the next 2 weeks for anyone interested in leasing the 37 acres of farm land we have on the island. 

New Business: 

• Bobby Preston approached the board to talk about the continuing drainage problem on his property.  He states he is still getting water in his building.  He asked the board’s approval to put a drain on his property and tap into the main drain; this will help drain the water which sits on his property.  He will incur all expenses and will be responsible for the completion of this project.  Board approved.
• Dave passed out comment/concern form to all board members.  If a property owner has a complaint or a concern, the board members are encouraged to have them fill out one of these forms and bring it to the next board meeting. 

Next meeting is set for Saturday, July 21st at 8:30 a.m. 

Meeting adjourned 11:40 a.m. Motion to adjourn 1^st by Niosi; 2^nd by Brandel. Motion approved. 

Respectfully submitted by:

Dottie Reimer, Secretary

Esmann Island Owners’ Association

ESMANN ISLAND MEMBERSHIP ASSOCIATION

ANNUAL MEMBERS MEETING

06-09-12 

Board Members Present:  This month meeting opened by Dave Wagner for business at 10:00 a.m. Board roll called: Dave Wagner, President, Mike Shaffer, Vice President; board members: Ken Brandel, Terry Lubbers, Don Noisi and Jim McGuire, with Donna Gilkes, treasurer and Dottie Reimer, secretary. 

Minutes:  Approval of 2011 minutes.  Motion was made not to read and approve last year’s annual board meeting minutes.  Motion made 1^st by Rod Lanaghan, 2^nd by various association members.  Motion carried~~all approved.

Treasurer’s Report:   Reviewed treasurer’s report and revenues and expenses as of May 31, 2012, motion to approve treasurer’s report; 1^st Brandel, 2^nd by various association members.  Motion carried ~~all approved.  Continue reading →

ESMANN ISLAND OWNER’S ASSOCIATION

BOARD MEETING

5-19-2012 

Board Members Present:  Dave Wagner called the regular meeting to order at 8:30 a.m. with Terry Lubbers, Jim McGuire; Ken Brandel and Don Niosi in attendance, Dottie Reimer, secretary. Donna Gilkes, treasurer.

Members Present:  Bob Gilkes, Ed Schneider and Larry Brown 

Minutes:  Reviewed minutes from April 28, 2012 meeting.  Motion to approve minutes 1^st by Lubbers; 2^nd by Niosi, motion approved. 

Treasures Report:   Reviewed treasurer’s report.  Association has funds from an expired CD in February 2012, Dave and Donna will check with Fidelity Bank and Security Bank for best rate to renew this CD.  Motion to approve putting $30,000.00 into a CD; approved 1^st by McGuire, 2^nd by Lubbers.  Motion to approve treasurer’s report, 1^st by  Niosi; 2^nd by Brandel, motion approved.  Continue reading →

ESMANN ISLAND OWNER’S ASSOCIATION

BOARD MEETING

4-28-2012 

Board Members Present:  Dave Wagner called the regular meeting to order at 8:30 a.m. with Mike Shaffer, Terry Lubbers, and Don Niosi in attendance, Dottie Reimer, secretary. Donna Gilkes, treasurer. 

Members Present:  Bob Gilkes, Ed Schneider, Wayne Jensen, Larry Brown and Tom Nagel 

Minutes:  Reviewed minutes from October 8, 2011 meeting, Motion to approve minutes 1^st Niosi; 2^nd by Lubbers, motion approved. 

Treasures Report:   Reviewed treasurer’s report.  Motion to approve treasurer’s report, 1^st Schaffer; 2^nd by Niosi, motion approved. 

Bills:  Current bills presented and reviewed.  Motion to approve for payment, 1^st by Schaffer, 2^nd Niosi, motion approved. 

Building Permits:   One (1) Kent Rolfe, Lots 265/264 

Property Ownership Changes:  Allman to Meyer; Bissell to Schulte; Clifford to Forman 

Road Report:

• Don Niosi will inspect roads where construction has been started or completed.  Will report his findings at the next meeting. 

Old Business:  

• Railroad crossing: Wayne Jensen has contacted county and was told they will get back to him.   He will confer with Ken Brandel to compare notes and report back findings at next meeting. 

New Business: 

• Suggestion made for all property owners to rake or mow your yards.  This will avoid nuisance letters from being sent from the association.  A notice will be placed on the website as well. 
• There will not be a Spring cleanup this year as most items were removed when the dumpster was in place.
• Donna Gilkes will contact someone to pick up TV’s, computers and other electronics which were left at the dumpster site and not picked up by Hawkeye sanitation.
• There will be cleanup day in the Fall, please watch for postings.
• Wayne Jensen would like to spray weeds along back road. Motion to approve spraying weeds   1^st Lubbers; 2^nd by Schaffer, motion approved. 
•  
• A BIG THANK YOU TO:  Bob and Donna Gilkes; Larry and Pat Brown; Terry Lubbers; Wayne Jensen; Mike Reifschneider and Mary Eulberg for all their hard work in clearing out the brush, rocks and stumps on the back road.  We appreciate your hard work in completing this project.
• Annual Meeting is scheduled for June 9, 2012 at 10:00 a.m.
• There are three (3) board seats available this year.  If anyone is interested in running, please contact Dave Wagner or Mike Schafer for information and filing requirements. 

Next meeting is set for Saturday, May 19, 2012 at 8:30 a.m. 

Meeting adjourned 9:45 a.m. Motion to adjourn 1^st by Shaffer; 2^nd by Lubbers. Motion approved. 

Respectfully submitted by:

Dottie Reimer, Secretary

Esmann Island Owners’ Association