Board Minutes

Esmann Island Owner’s Association

Board Meeting

September 19, 2015

Board Members Present:

Meeting called to order by Doug Hintzman at 8:00 am.

Board members present: Chris Miller, Doug Hintzman, Tom Reimer, Chad Williams, Greg Apel, Bill Allyn, Laurie Helling (Secretary), Helen Schweidert (Treasurer) Absent: Tony Reyerson

Members Present:  Steve Lampe, Bob Sims, Ken Schmerbach, Kathy Davis, Cindy Miller, Linda Lampe, Ken Brandel, Susy Apel, John French, Bob Gilkes, Donna Gilkes, Steve Sheppard, Charlene Manson, Ian Schultz, Terry Denner.

Minutes:

Motion by Bill Allyn to approve board minutes from 7-18-2015. 2^nd by Tom Reiman. Motion carried.

Treasurer’s Report:

• 2015 Assessments are all collected.
• Rental of farm land renewed. Checks already deposited.
• Motion to approve Treasurer’s Report by Bill Allyn, 2^nd by Greg Apel. Motion carried.

Bills:

• Bills submitted—Utilities, Bi-County Disposal.
• Motion to approve payment of bills by Bill Allyn, 2^nd by Greg Apel. Motion carried.

Building Permits:

• Greg Apel requested a variance for a carport, in line with existing garage, but encroaching on the five foot setback. Neighbor is okay with proposal, but board questioned as to whether variances could be approved.
  • Discussion held on definitions of structures and other options available.
  • Chris Miller made a motion to get a legal opinion on issues regarding setbacks, variances and any allowances based on By-laws. 2^nd by Chad Williams.  Motion passed.
  • Further action on permit tabled until more research is done and building committee gathers actual measurements.

Property Ownership Changes:

• None at this time

Road Report:  

• Bill Allyn reported there are no changes at this time.
• Jim Schlueter (Bus Transit)—Jim has brought it to the board’s attention the schoolbus has had to compensate/move on back road due to overhanging branches when meeting oncoming traffic.
  • Board is aware of trees/branches that need to be addressed. Bill Allyn will talk to the Bus Coordinator.
• Address the street lights (island entrance). The board will check to make sure the island entrance light is working properly.

Old Business:

• Pond Committee:   No updates to report at this time. *Committee will compile results from online pond survey.
• Rock/Sign Committee: No updates to report at this time.
• Land Committee:  No updates to report at this time

Brennan Dredging:  Last report they will not likely use the sand pit for pipe removal, but would like to keep that as an option.

• They will need place to park vehicles for the workers
• They will have one/two boats for transport of workers.
• Possibly start end of September.
• Payment of $500 for vehicle space
• Road deposit would be negotiated (if in case they use our property for pipe removal)
• Doug made a motion to approve Brennan contract (proposal), 2^nd by Bill Allyn.  All approved.

Second Street Boat Ramp:  Chris Miller contacted Jeff Friedlein about possible repair for the ramp. The cost seemed high, so Chris will be discussing further about what is exactly needed.

Tree Trimming:

• Chris contacted Gary Moser– $150 hr. to trim, chip etc. and Alliant Energy about the interior road trees.
• Will confirm at next meeting who will be doing trimming and when that will occur.
• MEMBER REMINDER: It is your responsibility to trim back low hanging branches and shrubs etc. that encroach in the roadway. They cause sight line hazards, scratch vehicles, and cause drivers to swerve in order to avoid them!

Boat/Trailer Storage:

MEMBER REMINDER:

• If you have a boat PLEASE REMOVE BOAT TRAILERS FROM THE SHED by end of September so boats can start going in for winter storage. 
• If questions, contact Don Niosi or Ken Brandel.

New Business:

Grass Mowing/Snow Removal Bids:

• Need to get bids over next month for grass mowing and snow removal.
• Contact Friedlein about pricing for snow removal.
• Doug made motion to contact Friedlein about snow removal (contingent on price), 2^nd by Tom Reimer. Motion passed.

North Boat Ramp:

• Member Terry Denner presented research on possible proposal to reposition or create new North Boat Ramp
• Short term fix vs. long term options.
• Presented ideas/options and potential costs/considerations associated with this proposal. A few included:
  • 309-794-5009 Endangered Species needs to be considered
  • Permits
  • Dredging
  • Tabled for further future discussion. Thanks to Terry Denner for his early research efforts.

Landscaping around Esmann Island Rock:

• Presented by Susie Apel, to plant 3 trees around the Esmann Island Sign.
• Potential Cost less than $300
• Motion by Greg Apel to move forward with landscaping. 2^nd by Bill Allyn. Motion passed.

Skunks/Nuisance Animals:

• Concerns about growing numbers of nuisance animals such (primarily) skunks.
• **DNR sent recommended guidelines. Response from DNR posted on Esmann website.

Mailbox: 

• Member Kathy Davis requested another consideration to move mailbox from current location on her lot because of snow pileup, water.
• Discussion to review previous survey done on its accurate location and possible resolutions. Tabled.

 REMINDER: PLEASE, PLEASE, SLOW DOWN!!  Even though we are through the busy part of summer there are still many folks enjoying the island. There have been several concerns of speeding on the island this summer, especially on the back road and past the sandpit area. It has been noticed that the speeders were cars/trucks/vehicles driving well above the 15 mph! Some appear to be island members and others are unknown vehicles.

• ALSO please make sure your Guests/Visitors are aware of the 15 mph limit. There are little children walking, riding bikes, and people enjoying a nice walk.

                        SLOW DOWN—BE SAFE!

Next Board Meeting will be held October 10^th, 2015

Motion made by Doug Hintzman to adjourn at  10:06.  2^nd by Chris Miller. Motion approved.

Respectfully submitted,

Laurie Helling

Secretary

Esmann Island Owner’s Association

Board Meeting

August 15, 2015

Board Members Present:

Meeting called to order by Doug Hintzman at 8:00 am.

Board members present: Chris Miller, Doug Hintzman, Tom Reimer, Chad Williams, Greg Apel, Bill Allyn, Tony Reyerson  Absent: Laurie Helling (Secretary), Helen Schweidert (Treasurer)

Members Present:

Donna Gilkes, Steve Lampe, Don & Jeanne Niosi, Ken Schmerbach, Cindy Miller, Ken Brandel, Wayne Jensen, Mary Sheppard, Steve Sheppard, Scott & Christine Kainz, Kathy Davis, Dennis & Kari Winders, Andy Blaylock.

Minutes:

• Correct the date on the minutes from July minutes.
• Motion by Bill Allyn to approve board minutes from 7-18-2015. 2^nd by Tony Reyerson. Motion carried.

Treasurer’s Report:

• Motion to approve Treasurer’s Report by Bill Allyn, 2^nd by Chad Williams. Motion carried.
• 6 Outstanding Annual Assessments to be notified and addressed.

Bills:

• Bills submitted–Bi-County Disposal $1,288
  • Appears to be substantial savings thus far using Bi-County Disposal.
• Motion to approve payment of bills by Bill Allyn, 2^nd by Greg Apel. Motion carried.

Building Permits:

• Steve Shephard:  421 Timberlane – Put shed/garage on existing pad.
• Scott Kainz:  405 White Oak
• Motion to approve permits by Tom Reimer, 2^nd by Chris Miller

Property Ownership Changes:

• 353 – 3^rd Street from R&K Davis to J & M Geistkemper.

 Road Report:  

• Bill Allyn reported there are no changes, just a few areas to be monitored. (i.e. island entrance)

 Old Business:

• Pond Committee:
  • Kari Winders has prepared a Survey Monkey to be sent to island email group on gathering ideas and suggestions for the pond.
  • Discussed whether the Guttenberg Fire Dept has been to the island lately to check on condition since it is used a water source for north end of island in case of fire. Bill Allyn will check with Fire Dept.
  • Still more research needed on pond status as private vs. public access.
  • Chris Miller made a motion to post survey, Chad Williams 2^nd the motion. Motion passed.

• Rock/Sign Committee: Gail Sheer, Terry Denner, Susie Apel
  • Discussion on posting signage at boat ramps clearly indicating “For Esmann Members Only” usage

• Land Committee:
  • Further discussion encouraged by Don Niosi to work closely with Janet Ott (Clayton County) regarding any future land usage which need to be carefully investigated with the county departments etc.
  • Recheck the by-laws in so far as so everyone understands what is considered/defined as a business. This is very important as it could potentially affect the island “non-profit” tax status.

• Brennan Dredging:  Waiting on response. Doug Hintzman will follow up on contract status.
• Dock Repair—2^nd Street.  Recheck on whether Freidlein had a contract in fall 2014 to repair and if it was ever completed.
• Tony Reyerson to call farmer regarding land/field contract renewal.

New Business:

• Insurance Renewal—Tabled until the policies will renew in Spring. Chris Miller and Doug Hintzman will check with the Insurance Agent on policies prior to renewal.

• REMINDER: PLEASE, PLEASE, SLOW DOWN!! There have been several concerns of speeding on the island, especially on the back road and past the sandpit area. It has been noticed that the speeders were cars/trucks/vehicles driving well above the 15 mph! Some appear to be island members and others are unknown vehicles.
  • ALSO please make sure your Guests/Visitors are aware of the 15 mph limit. There are little children walking, riding bikes, and people enjoying a nice walk.
    • SLOW DOWN—BE SAFE!

• Discussion held on trimming back the trees along back road.
  • There are some trees/brush hanging very low and along sides. Discussion held on whether to have island volunteers or hiring someone to do it for us. Chris Miller will talk to Moser, Briggs, and Waterberry from Abel about pricing etc.
  • Also discussion to REMIND members to trim back low hanging branches and shrubs etc. that encroach in the roadway. They cause sight line hazards, scratch vehicles, and cause drivers to swerve in order to avoid them.

• Reminder of Golf Cart Parade-Sunday of Labor Day Weekend!

Next Board Meeting will be held September 19, 2015.

Motion made by Doug Hintzman to adjourn at 8:49 am.  2^nd by Chris Miller. Motion approved.

Respectfully submitted,

Laurie Helling

Secretary

Esmann Island Owner’s Association

Board Meeting

June 18, 2015

Board Members Present:

Meeting called to order by Doug Hintzman at 8:03 am.

Board members present: Chris Miller, Doug Hintzman, Tom Reimer, Chad Williams, Greg Apel, Bill Allyn, Tony Reyerson, Laurie Helling (Secretary), Donna Gilkes(Treasurer)

Members Present: Ken Schmerbach, Larry Brown, Bob Sims, Kathy Davis, Rick Davis, Susy Apel, Ken Brandel, Cristy Huber, Kathy Reily, Andy Blaylock, Brian Hamling, Cindy Miller, Dennis Winders, Kari Winders, John & Jean French.

Minutes:

• Motion by Chris Miller to approve board minutes 5/13/2015. 2^nd by Chad Williams. Motion carried.

Treasurer’s Report:

• Motion to approve Treasurer’s Report by Tony Reyerson, 2^nd by Tom Reimer. Motion carried.

Bills:

• Bills submitted-Utilities, Lawn Care, Misc.
• Motion to approve payment of bills by Bill Allyn, 2^nd by Tony Reyerson. Motion carried.

**MEMBERS REMINDER: If you have not paid your annual DUES, please do so, as they will become delinquent after August 1^st.

Building Permits:

• None reported at this time.
• Andy Blaylock will be joining the Island Building Committee.

Property Ownership Changes:

• Lot #294-295 Walford to Shepherd
• Lot #391 Beyers to Hendricks

Road Report:

• Bill Allyn: Double check on a few low spots that may need to be filled (patched) on the road near island entrance.

Old Business:

• Brennan Dredging Co.—
  • At this time it appears Brennan will be moving sand from McMillan Island (mid-late) Sept through November. They are contracted to have work completed by last week of November.
  • There was some concern by duck/goose hunters about ramp accessibility, however, North Boat Ramp will remain open as usual. Brennan just needs to use it as a way to get over to McMillan Island and back.
  • Once the sand has been moved from McMillan to Buck Creek area, the breakdown of pipe will be completed in approximately a three day window. This would involve physically breaking/cutting pipe around pit area.
  • Brennan will park roughly 6 vehicles for employees (may vary) at the time they are working at McMillan through removal of pipe. They will park in any area we designate for them.
  • $5000 road deposit will be secured (in case of potential damage from any truck traffic), proof of insurance, a general contract will be drafted before they commence any work on island.
  • Discussion about a “trade off” of services in lieu of having them use our sand pit area for pipe removal.
    • Doug Hintzman will continue discussion with Brennan.

• North Ramp & S. Boat Ramp—
  • Continued discussion on cleaning out the silt, rocks that have filled in on and around ramp.
  • Reopened discussion on making the walkway Handicap accessible on the north ramp.
    • Would like to ask island members for assisting, providing materials or donating a wider walkway than presently in use. If interested in assisting please contact a board member.

• Bi-County Disposal Update:
  • Chris Miller and Greg Apel have been watching the “average” of pickups in the first few weeks with Bi-County Disposal. It is possible the island may save some additional money if the average stays lower than what was originally estimated.
  • *NOTE: Bi-County will NOT automatically pick up appliances, large furniture, mattresses, etc.
    • **REMINDER TO MEMBERS: Please secure your garbage as much as possible! Hang garbage bags up higher or use cans with tight lids to discourage animals getting into the bags and making a huge mess. Thanks!!
  • PLEASE CALL AHEAD directly to Bi-County Disposal if you have large items and/or appliances to be picked up. Homeowner will be billed per their arrangements.

• Web Site Security—
  • Need to confer with Mike Shaffer on setting up security/payment of island website.
  • Island member Andrew Phelps has indicated he would help with securing website for us.
  • Chris Miller will contact Andrew Phelps.
  • Laurie Helling volunteered to administrate the website.

New Business:

• Discussion on forming a 2 person Auditing Committee simply as another check/balance to have in place for island finances.

• Motion by Greg Apel to have one board member/one non board member. 2^nd by Tony Reyerson. Motion passed.
• Non-Board Member will be Kathy Davis & Tony Reyerson Board Member

• Pond:
  • Concerns were brought before the board by island owner Kari Winders about the pond, and actions to address it’s condition and future improvement. Pond is steadily filling in with sand and fishing is very poor compared to past years.
  • Discussion held on possible improvements/suggestions for the pond and pond area.

• A suggestion was made to send a Survey online to gauge interest from island members on their ideas about the pond.
  • Kari Winders has done research on grant money available for private ponds and will be compiling additional information.

• Motion by Doug Hintzman to form 3 member driven committees, 2^nd by Greg Apel. Motion Carried.

• Sign/Landscape Committee
  • Will work on adding/maintaining landscaping by Esmann Sign (rock), common areas, (if needed), and any signage needed on island.
• Pond Committee
  • Will address current condition of pond, future suggestions and improvements.
• Land Committee
  • Will address farm land leasing and long term ideas for future usage.           Committee chairs/members and further discussion tabled until August meeting.  **Boat Storage Committee–Motion was made by Chris Miller to continue having someone in charge of (Winter) Boat Storage, and (Summer) Trailer storage in the Island Building. 2^nd by Tom Reimer.

• Don Niosi & Ken Brandel will continue as they have done in past with boat storage in the Island Building.
• Please contact Don Niosi if you are interested in off season storage and wish to be added to the list. **Please Note: There is often a waiting list.

NOTE: A huge THANK YOU to all the folks who helped with tree clean up after recent storms. It is much appreciated and needed in a “neighbor helping neighbor” community!

Next Board Meeting will be held August 15, 8 am.

Motion made by Bill Allyn to adjourn at 9:05 am 2^nd by Tony Reyerson. Motion approved.

Respectfully submitted,

Laurie Helling

Secretary

Esmann Island Owner’s Association

Annual Meeting Agenda

June 13, 2015

Call to Order was called to order at 10:08 am by President Dave Wagner.

Dave made note that the Annual Meeting notice was mailed on 5-28-15.

Board Roll Call was presented by Secretary, Laurie Helling :

Doug Hintzman, Chris Miller, Dave Wagner, Ken Brandel, Don Niosi, Mike Shaffer, and Jim McGuire.

Donna Gilkes (Treasurer) also present.

Annual Meeting Minutes of 6-21-14 were announced but motion not to read aloud. No questions by members present. Dave Wagner made Motion to approve the 2014 minutes, 2^nd made by Terry Lubbers. Motion carried.

Treasurer’s Report:

Cash Flow and Balance Sheet presented by Dave Wagner.

1. Member Joe Ertl raised a question about staying a non-profit status with banked funds.
2. Dave Wagner responded to Mr. Ertl’s questions and gave assurances the tax laws are being followed correctly and there shouldn’t be any concern to holding funds for future expenditures. (i.e. road resurfacing etc.)
3. Motion to approve the Treasurer’s report by Ken Schmerbach, 2^nd was made by Terry Lubbers and motion carried.

Reports of Officers: 

          Road Report –(Ken Brandel)

1. Road remains generally in good shape at this time
2. Reminder members to trim low hanging branches along the road/streets that border their lots to keep sight lines as clear as possible and safety reasons.
3. A big thank you to Ken Brandel and Wayne Jensen for doing the legwork to get the railroad crossing replaced at the entrance to the island at the end of last summer. Huge improvement and greatly appreciated!
4. There are a few small holes that should be filled in in a few areas (marked) with stakes. Board members will address and get them repaired.

         Web site Info (Mike Shaffer)

1. Nothing new to report at this time
2. Discussion by members to make the Esmann Island secure and password protected in the future, given the island minutes/by-laws etc and other information should not be for public view.
3. Board members will follow up and if any changes made to website, it will be communicated to members.

Report of Committees:

• Dock Committee –
  1. Tom Nagel was brought to the Board’s attention that the North Ramp dock condition is deteriorating. Board members will check into dock condition, and what possible repairs may be needed.
  2. It was also mentioned by an island member to check into adding a wider ramp to the dock that would allow wheelchair (accessibility).
  3. North Side of Ramp has a lot of rocks building up and causing sand to silt in, Board should consider possible options to clean that out, as it is affecting slant and drop off of the ramp.

Acceptance of Resignation of Board Members:

• Motion made to accept board resignations effective June 13, 2015 of Don Niosi, Mike Shaffer and Jim McGuire.
• Dave Wagner and Ken Brandel fulfilled their term obligations and were not seeking re-election.
  • It is duly noted member Joe Ertl-voiced concerns for resignations, transparency, our continuing need for all island members to work together and in partnership with Corps of Engineers, and raising of dues.
  • Acknowledgment and round of applause to the outgoing board for their years of service.

Election of new Board Members:

• Ballots included nominations to the board for the following:
  • Bill Allyn, Greg Apel, Tom Reimer, Tony Reyerson, and LaDonna Nagel.
• LaDonna Nagel was unable to accept the nomination at this time, so write in nominations were accepted for Chad Williams and Dennis Winders, Jr.

ADDENDUM: Ballots were counted and following are the new members of the Island Association Board:

• Tony Reyerson

• Greg Apel

• Bill Allyn

• Tom Reimer

• Chad Williams

OLD BUSINESS:

1. Dave Wagner read through the Recreational Vehicle Guidelines which were jointly agreed upon between Esmann and Abel Island for identification of carts, cart safety for drivers and riders.
   1. It is strongly recommended to have members check insurance policies to cover golf carts and recreational vehicles.
   2. With more golf carts and other recreational vehicles on the island roads than in years past, it is of the utmost importance to all island members to adopt a “safety-first” attitude.
2. Motion made to approve Guidelines, 2^nd made, Approved by Members at meeting.
3. JF Brennan Dredging Discussion:
   1. Summary of Brennan proposal-Company contracted by Corp of Engineers to utilize North Boat Ramp area for boat docking and parking.
   2. Sand dredged from McMillan Island will not be brought on or through Esmann Island. However, JF Brennan company presented at May Board Meeting to request using sand pit area to remove pipe once dredging is complete late fall.
   3. Discussion on this proposal:
      1. Agreed upon to check into company’s proof of insurance, gain a road deposit (IF they end up using island property to remove pipe), and if pipe removal is negotiated to draft a legal contract with Brennan.
      2. Negotiate with Brennan (rent/dollar compensation) in using island roads & the sand pit to remove pipe-Board will contact company.
      3. Island members would like board to check with Brennan about ramp usage & parking.
         1. Will the North Ramp remain open for members?
         2. Is it possible to ask the JF Brennan employees to park by the sand pit rather than in the limited North ramp parking area?
      4. Dave Wagner asked for a Motion to defer the continued Brennan Discussion to newly elected Board. Motion by Ken Schmerbach, 2^nd by Terry Lubbers. Motion approved.
4. Garbage Service proposals:
   1. At May 2015 Board meeting Hawkeye Sanitation made a presentation for renegotiating Cost of Services. At that time it was decided to check into other options. These options were presented to members at Annual Meeting.
   2. Doug Hintzman summarized Hawkeye Sanitation proposal .
   3. Chris Miller summarized Bi-County proposal.
   4. Discussion held on having a Recycling Option with both companies.
      1. After discussion, Dave Wagner asked for a motion on accepting or declining Recycling Option. Motion was made and 2^nd. Vote was to decline the recycling option by majority of members.
      2. Motion made to defer final decision to Board members on choosing the sanitation company. Motion was 2^nd by a member and motion carried.

NEW BUSINESS:

• Esmann Island Event Calendar
  1. Cindy Miller spoke briefly about the Esmann Island Calendar which highlights some wonderful events being hosted by members (and open to all island members) throughout the summer months.
     1. If a member wishes to include an event on the calendar that will be open to all Esmann Island members , they need to provide information/details to Cindy Miller.
     2. LaDonna Nagel would be interested in coordinating an island “Garage Sale” if there is enough interest. Please contact LaDonna if members are interested.
     3. The social event calendar will not be posted on the Esmann Island Website until it is secured for privacy issues.
     4. Updated calendar events can be emailed to members and/or posted on island Bulletin Board. Laurie Helling will be compiling an email address group for those interested in receiving updates digitally.

1. Reminder: Guttenberg Fireworks are July 3rd
2. Reminder: Abel Island Fly In Aug 29^th
3. Treasurer Position will be Open in July. If any member is interested, please get a resume and letter of interest to a current Board Member in the next few weeks. This is a paid position.
4. Don Niosi reminded members that boat trailer (only) storage is available in building during the summer months. Boat trailer storage is a first come/first serve basis. Please contact Don Niosi if interested.
5. Secretary, Laurie Helling, reminded members there is an Esmann Island Facebook page and asked for input on making this a closed group.
6. Discussion held, and it will be kept open at this site for now.  Instead board will work on securing and password protecting Esmann Island Website for disseminating island communication.
7. Laurie Helling donated two framed photographs for a drawing.
   1. Winners were: Mark Moser and Roger Bailey.

1. Dave Wagner asked for a Motion to Adjourn. Motion made by Ken Schmerbach, 2^nd by Terry Lubbers. Motion carried and meeting was adjourned at approx. 11:25 am.

Thank you for your participation and input in our Annual Meeting!

Have a ENJOYABLE & SAFE Summer!

Respectfully submitted,

Laurie Helling, Secretary

Esmann Island Owner’s Association

Board Meeting    

June 13, 2015

Board Members Present:

Meeting called to order at 11:58 am. Newly elected Board members present:

Chris Miller, Doug Hintzman, Tom Reimer, Chad Williams, Greg Apel. Laurie Helling(Secretary), Donna Gilkes(Treasurer) Not present: Tony Reyerson and Bill Allyn.

• First order of business to elect new President.Motion made by Chris Miller to elect Doug Hintzman as new Board President, 2^nd by Chad Williams. Motion carried.
• Motion by Doug Hintzman to elect Chris Miller as Vice President, 2^nd by Tom Reimer. Motion carried.

Members Present: Bob Gilkes, Ken Brandel

Minutes:

Motion by Chris Miller to approve board minutes 5/2/2015. 2^nd by Tom Reimer. Motion carried.

Treasurer’s Report:

Motion to approve Treasurer’s Report by Chris Miller, 2^nd by Tom Reimer. Motion carried.

• Discussion on possibly changing from cash to accrual system in the future just for tracking dues. (Using QuickBook system already in place)
• Doug Hintzman and Donna Gilkes will need to gather paperwork at bank this week to authorize change in new Board member names on accounts so bills can continue to be paid without interruption.

Bills:

Bills for Utilities and Misc. bill Ken Brandel submitted. Motion to approve payment of bills by Chad Williams, 2^nd by Chris Miller. Motion carried.

Building Permits:

• No new permits at this time, however it was noted there appeared to be some building taking place on island. Building Committee will check to make sure any permits needed are applied for.
• With Chad Williams joining board, he will no longer be eligible to serve on Building committee. Currently still have 2 building committee members, would be beneficial to have 1 (possibly two) more members.
  • Steve Lampe and Wayne Jensen current members
  • Laurie Helling will make sure new building committee contact info communicated to island members.

Property Ownership Changes:

• Lot 107 Proctor going to Huber/Reily

Road Report:

• Road Committee—motion made by Chris Miller to nominate Bill Allyn. 2^nd by Tom Reimer. Motion carried.
• Discussion on an easement question—presented to board by Ken Brandel on behalf of island member/property owner. Doug Hintzman will discuss with property owner asap since they are only on the island for the next week.
• Patch needed on a few holes on road near entrance to island.

Old Business:

• North Ramp Dock: Doug Hintzman and Chris will look at dock with Tom Nagel and see what repairs may be needed.
• North Ramp needs to be checked out to see what needs to be done to even out rocks and silt and the bad drop off.
• Brennan dredging- Tabling discussion until new board members talk to Brennan company about questions raised at Annual Meeting. List of questions including:
  • Proof of insurance? Road deposit? Need for legal contract with Brennan?
  • Check with Brennan about ramp usage & parking.
    • Will the North Ramp remain open for members?
    • Is it possible to ask the JF Brennan employees to park by the sand pit rather than in the limited North ramp parking area?
• Sanitation Company Discussion:
  • Hawkeye vs. Bi-County
  • Area Recycle Drops—Since the recycling option was voted down at the annual Meeting, Laurie is working on getting information for area recycle locations and will post online and bulletin board.
  • Clarify with Bi-County:
    • Time of pick up?
    • Holiday schedule?
    • Amount of bags/cans allowed?
  • Bi-County will be a year contract and can be paid monthly/quarterly.
• Motion made by Chris Miller to choose Bi-County for Garbage Disposal. Greg Apel 2^nd the motion. Motion carried.

New Business:

Board Terms-

3 years: Tony Reyerson, Greg Apel, Chad Williams

2 years: Doug Hintzman, Chris Miller

1 year: Tom Reimer, Bill Allyn

• Laurie Helling will continue as Secretary through next Annual Meeting.
• Donna Gilkes will remain Treasurer until July Board Meeting.

Next Board Meeting will be held July 18^th 8 am.

Motion made by Chris Miller to adjourn at 1:03 pm. 2^nd by Greg Apel. Motion approved.

Respectfully submitted,

Laurie Helling

Secretary

Esmann Island Owner’s Association

Board Meeting

May 2, 2015

 Board Members Present:

Dave Wagner called meeting to order at 8:00 a.m. with Ken Brandel Chris Miller, Mike Shaffer, Don Niosi, Jim McGuire, Laurie Helling (Secretary) Donna Gilkes, (Treasurer) in attendance.

Members Present:  Bob Gilkes, Tom Reimer, Dottie Reimer, Kathy Davis, Rick Davis, John Moreland, Dick Downs, Ken & Cathy Schmitt, Linda Lampe, Ken Schmerbach, Dick Stab, Carol Buhman, Mert Duffy, Bob Sims, Tony Reyerson, Becky Shaffer, Steve Lampe, Larry Brown, Jan Copeland, Mary Sheppard, Cindy Miller, Mark Moser.

Minutes:

Board minutes of 9-20-14 were read. Motion made to approve by Mike Shaffer and 2^nd by Ken Brandel. Motion carried.

Treasurer’s Report:

Treasurer’s Report was handed out to board members for review. Motion to approve the Treasurer’s Report by Jim McGuire. 2^nd by Don Niosi. Motion carried.

Bills:

• Current bills were presented and reviewed.
• Mike Shaffer made motion to approve bills submitted. 2^nd by Don Niosi. Motion carried.

Building Permits:

• Ken Brandel submitted permit to construct a sea wall. All paperwork was in order. Don Niosi made a motion to approve. Mike Shaffer 2^nd. Motion carried.
• Donna Gilkes brought to the board’s attention a portable shed on a property that wasn’t within setbacks.
  • Discussion to contact property owner to move the portable shed within setbacks.

 Property Ownership Changes:

Lot # 284       Trunnel to Zearley

Lot # 302-213 McDowell to Jeff Brown

Lot #292         Greg Schneider to Steve & Mary Sheppard

 Road Report:

• Roads are fine at this time.

NEW Business:

• 2 board positions will be open for voting at June Annual Meeting.
  • President (Dave Wagner) and board member (Ken Brandel)
  • Nominee forms and voting forms will be mailed by May 28^th.
• 2015 Annual Meeting will be held June 13^th.
• Motion to suspend Board Meeting first weekend of June in lieu of holding immediately after the annual meeting on June 13^th. Mike Shaffer made motion to approve, and 2^nd by Chris Miller. Motion carried.
• Donna Gilkes will be resigning her Treasurer position in July, so any interested parties can be contact any current Board Member to be considered for the position.

New Dredging activity:

The Corps of Engineers has contracted a private company (Brennan) to remove sand from McMillan Island. The company gave a presentation to show and explain the sand pumping process. The company has gone around the island and placed a pipe through the slough for sand to be transported to the Buck Creek road site holding area.

They will not physically be on the island for the actual pumping process; however did submit a request when the process is complete, to possibly drag sections of the pipe back into the island sand pit to be cut up and use the back road to truck it away. The pumping process would not begin until later in September and last approx. 30 days.

After the company representatives left the meeting, discussion was held regarding their request to use “rent” our sand pit area and back road just for the pipe removal process. .

• Tabled for further discussion at June meeting.

 Hawkeye Sanitation Presentation:

           Discussion was held for our current sanitation/trash pick up service. Island contract with Hawkeye Sanitation will be up in July and a company representative asked to present a new plan to the board. 

• Hawkeye Sanitation submitted a tentative proposal to raise rates. Basically the rates (per household) have remained the same since 2008. Rates would increase from $10.48 to $12.00 with 3% increments in the next 5 year period.
•  Discussion held on possible recycling service (options) for island.
• Members voiced some concerns about only having one provider (Hawkeye) present a proposal.
• Tabled for further input and discussion at June Annual Meeting.

Old Business:

• Last fall, Don Niosi brought to the board attention a washout on the 2^nd street boat ramp. Don took photos of the tubes that come out of the ramp. Some action should be taken to repair it before it collapses. Board member will contact Freidlein to look at it and propose a fix.
• Also some discussion on possibly getting a price from Freidlein to move rocks and level off the drop off at the North Boat Ramp.
• Reminder for Tom Nagel to submit his invoices for paint, etc. maintenance for the North Ramp. Thank you for your assistance Tom!

• Per the October 2014 Board Meeting, REMINDER that dues were increased for 2015!
• Residential lot are now $200
• • Non-residential lot are now $100. 

Mike Shaffer made motion to adjourn at 9:25 am. Ken Brandel 2^nd. Motion approved.

Next Meeting will be June 13, 2015.

Respectfully submitted,

Laurie A. Helling, Secretary

Esmann Island Owner’s Association

Board Meeting    October 18, 2014

Board Members Present:

Dave Wagner called meeting to order at 8:00 with Ken Brandel, Doug Hintzman, Chris Miller, Mike Shaffer, Don Niosi, Jim McGuire, Laurie Helling (Secretary) Donna Gilkes, (Treasurer) in attendance.

Members Present: Bob Gilkes, Steve Lampe, Bob Sims, Becky Shaffer, Mert Duffy, Carol Buhman, Chad Williams, Cindy Miller, Dottie Reimer, Tony Reyerson, Ken Schmerbach, Chris Brandel

Minutes:

Board minutes of 9-20-14 were read. Motion made by Ken Brandel and 2^nd by Mike Shaffer. Motion carried.

Treasurer’s Report:

Motion to approve by Doug Hintzman, 2^nd by Jim McGuire. Motion carried.

Bills:

• Current bills were presented and reviewed.
• Doug made motion to approve bills submitted, 2^nd by Ken Brandel. Motion carried.
• Dave would like a motion to look into borrowing from the CD or cash out. Doug Hintzman motion. Chris 2^nd. Motion approved.

Building Permits:

• Reisner building permit turned in. Motion to approve by Mike Shaffer, 2^nd by Ken Brandel. Motion carried.
• Morris-Sq. footage/setback is not an issue. Mistake made on permit to county. Will be corrected. New construction will meet setbacks.
• Chris Miller presented the final building permit package for lot owners. This updated Esmann Island Building Packet will be scanned and posted on the Esmann Island Website.

Property Ownership Changes:

None at this time

Road Report:

• Roads are fine at this time.
• Freidlein was contacted for Snow Removal and agreed to a one-year contract.
• Cold patches can be applied as needed.

Old Business:

• Common area grass cutting-Previous service by Steve Miller was contacted and agreed to one year contract.
• Don Niosi-Boat Storage in building will be full.
• Recreational Vehicles Guidelines Update:
  • Chris Miller made a motion to add Recreational Vehicle Guidelines to Annual Meeting Agenda. Doug Hintzman 2^nd. Motion Approved.
• Discussion held on donation of a tree to be planted by Esmann Sign.

New Business:

• Don Niosi brought to the board attention a washout on the 2^nd street boat ramp. Don took photos of the tubes that come out of the ramp. Some action to be taken and repair it before it collapses. Board member will contact Freidlein to look at it and propose a fix.
• 2015 Budget:
  • Expenditures: Item analysis and discussion
  • Discussion held on building a reserve fund for future expenditures. (i.e. Road)
  • Discussion held on increasing boat storage revenue for winter. Proposed change:
    • $1 ft. for total length of boat trailers from front of trailer to back of motor.
    • $1.50 for total length of Pontoon trailers from front of trailer to back of motor.
    • Storage space for trailers in summer. Flat fee $30.
    • Motion made by Don Niosi to charge storage fee by trailer length rather than strictly boat length. Doug Hinzman 2^nd. Motion approved.
• Motion to approve 2015 budget Don Niosi. Jim McGuire 2^nd. Motion passed.

Dues will increase: residential lot from $180 to $200, non-residential lot from $90 to $100.

Doug Hinzman motion to adjourn at 9:12. Ken Brandel 2^nd. Motion approved.

Next Meeting will be in May 2^nd 2015.

Respectfully submitted,

Laurie A. Helling, Secretary

Esmann Island Owner’s Association

Board Meeting

9-20-14

Board Members Present:

Dave Wagner called meeting to order at 8:00 with Ken Brandel, Doug Hintzman, Don Niosi, Mike Shaffer, Chris Miller, Jim McGuire, Laurie Helling, Donna Gilkes, in attendance.

Members Present:

Bob Gilkes, Linda Lampe, Ken Schmerbach, Larry Brown, Becky Shaffer, Tony Reyerson, Don Sims, Chad Williams, Greg Apel, Susy Apel, Cindy Miller, Bruce Copeland.

Minutes:

Motion by Dave Wagner to approve board minutes of 8-16-14. 2^nd by Mike Shaffer . Motion carried.

Treasurer’s Report:

No Delinquent Dues.

Clarification needed common grounds expenses.

Motion to approve by Dave Wagner, 2^nd by Mike Shaffer. Motion carried.

Bills:

Current monthly bills were presented and reviewed.

Review of Island Property Taxes for Clayton County.

Review of bill for common ground work done at North Boat Ramp.

Dave Wagner made motion to approve bills submitted, 2^nd by Don Niosi. Motion carried.

Building Permits:

Discussion of Lot #211- Chris and Bonnie Morris. Demolition of current structure and new construction. Lot owners waiting on county/DNR permits for new construction. Permit Committee member, Chad Williams, will check with lot owners on their temporary placement of carport & shed and building plans to report back to board at October meeting.

New building permits:

• None at this time

Property Ownership Changes:

• Lots #9 & #67 Going from Trunnel to Ron & Arlene Wulfekuhle.
• Lot #95 Going from Heller to Max Smith.

Road Report:

• Ken Brandel thanked Mary Eulberg for cutting down weeds and trimming along the back road.
• Doug Hintzman thanked Jeff & Robin Heising for adding landscape lights and other individuals for planting flowers at the Esmann Island sign area.
• Discussion held to get bids for Snow Removal for upcoming winter months. Members present have been pleased with snow removal efforts in the past by Friedlein.

Motion made by Ken Brandel to secure a 3 yr contract with Jeff Friedlein.

2^nd by Mike Shaffer. Motion passed.

• Grass Cutting Service. Board will reach out to Steve Miller to renew contract, possibly to secure a 3 year contract as well.

 Old Business:

• Update: Farmer confirmed renting farm acreage for another year at same rate.
• Dave Wagner will be contacting current garbage disposal contractor to possibly schedule an extra pick up for large items.
  • Approximate date proposed: October 13. Need to confirm billing process with garbage company. Is direct billing to lot owner a possibility or will island be billed for all extra pick-ups?
• Chris Miller gave an update on new lot owner packet. Currently at 8 or 9 pages. Ongoing discussion for which permits should be included. It was thought to be a good idea by board members to board obtain copies of all county/DNR etc. permits (provided to us by lot owners) so as to have a record of building process going forward.
• Question was raised if non-lot owners (interested in buying a lot(s) or in the process of buying can obtain a “conditional” permit from board as long as interested party contacts a permit committee member and provides their intentions, plans, and necessary measurements. Dave Wagner stated the Board has extended “conditional” permits in the past. Board would want non-lot owner to provide copies of all county and DNR permits as well indicating their proposed plans for property once they become owners.

 New Business:

• Esmann and Abel Island Recreational Vehicle Guidelines Document/
  • Dave Wagner, in conjunction with Abel Island, discussed communicating guidelines for Golf Carts, ATVs, other recreational vehicles with consistent messaging for safety and responsibility.
  • Discussion held on points covered and wording in the Vehicle Guidelines
  •            (rough draft)

• Mike Shaffer made motion to approve revision of guideline wording regarding sand area (common grounds).
• Dave will communicate our proposed change back to Abel Island before final approval at October meeting. Don Niosi 2^nd. Motion approved.

• Boat Storage:
  • Starting next week, boat owners with trailers still in maintenance shed will be asked to start removing them.
  • Board Member Don Niosi is in charge of reviewing requests for current and any new boat storage. If you had boat in shed last year, you are grandfathered in for this current year. If you have not stored in the shed to date, you give name to Don Niosi to be placed on waiting list. If there is a cancellation people on list will be notified in order received.
  • October boats can start to be stored in shed. May & June historically boats come out.
  • $1 ft. for boats and $1.50 ft. pontoons per month. 6 months minimum.

• Discussion held on adding items (new business/concerns) to Monthly Board Meeting Agendas. Members wishing to add items/topics to a monthly board meeting agenda should be presented to a board member, ideally, at least a week ahead of scheduled meeting. *Exceptions may be considered depending on importance of topic concerned.

• REMINDER—Removal of sand from the pit is for Esmann Island members only! If you see unknown vehicles or individuals removing sand, please try and find out who these individuals are, or get their license plate number.

• October 18^th next scheduled Board Meeting and last one for the year.

Doug Hintzman made motion to adjourn meeting. Don Niosi 2^nd. Approved.

Adjourned at 8:47 am.

Respectfully submitted,

Laurie A. Helling, Secretary

Esmann Island Owner’s Association

Board Meeting

8-16-14

Board Members Present:

Dave Wagner called meeting to order at 8:00 with Ken Brandel, Doug Hinzman,

Don Niosi, Chris Miller, Jim Maguire, Laurie Helling, Donna Gilkes, in attendance.

Members Present:

Bob Gilkes, Linda Lampe, Ken Schmerbach, Tom Nagel, Bob Sims, Larry Brown, Linda Friday, Carol Buhman, Yvonne Roberts, Becky Shaffer, Cathy Schmitt, Ken Schmitt, Cristy Huvser, Kathy Davis, Linus Amling, Beth Greene, Paul Greene, Dan Vester, Dottie Reimer, Jeff & Robin Heising, Chad Williams, Steve Lampe, Cindy Miller, Rick Davis, Brian Hamling, Dennis Winders, Jr., Richard Staab.

Minutes:

Motion by Dave Wagner to approve board minutes of 7-19-14.  2^nd by Jim Maguire.  Motion carried.

Treasurer’s Report:

Motion to approve by Dave Wagner, 2^nd by Don Niosi. Motion carried.

Bills:

Current bills were presented and reviewed.  Doug Hinzman made motion to approve bills submitted, 2^nd by Ken Brandel.  Motion carried.

Building Permits:

• Chris Miller has been in contact with Laura Daniel at Iowa DNR, has begun gathering forms and information for the updated building permit packets.
• Discussion by board and island members present on permits needed both at the island and county level. Further research and discussion at September Board meeting.
• Any further motions to change permits will be tabled until more information is gathered and presented at September meeting.

New building permits:

• Presented by Chad Williams, Steve Lampe, Tony Ryerson, Wayne Jensen
• Motion by Chris Miller to approve.  Jim 2^nd motion. Approved.
• Lot 243 Tom Nagel
• Lot 111 Dick Staab

Property Ownership Changes:  None at this time.

Road Report:  Nothing to report at this time.

Old Business:

• New Esmann sign at Island entrance is finished. Discussion to remove old sign.

• Further discussion was held on golf cart identifications and requirements to apply lot numbers to carts.
• Board member will reach out to Abel Island regarding numbering carts for identification.

New Business:

• Discussion held on pros/cons regarding sand requests from members to be removed from sand pit for backfill for retaining (sea) walls.
• Don Niosi made a motion to allow Esmann Island members to only remove sand from the Esmann pit until Buck Creek sand pit is refilled.
  • Any sand removed by heavy equipment must be leveled off.
  • Lot owners will be held responsible for any road damage caused by heavy equipment (i.e. dump trucks) and/or machinery.
  • Chris Miller 2^nd motion.  Motion passed 3 to 2.

• Farm lease needs to be renewed by 9-1-14.
• Motion to renew contract Jim Maguire, 2^nd by Ken Brandel. Motion carried.

*REMINDER– Esmann Island Annual Golf Cart Parade

Sunday of Labor Day Weekend

Carts line up beginning at 9:30 a.m. at Maintenance Shed

Parade starts at 10:00!

Dave Wagner made motion to adjourn.  2^nd by Jim Maguire. Motion carried.

Next board meeting 9-13-14 at 8:00 am.

Respectfully submitted,

Laurie A. Helling, Secretary